Administrative Assistant

As an Administrative Assistant you will provide administrative support to various functional areas of the company across all six offices in Italy.

In collaboration with the Administration Manager, you will perform staff support activities needed for the development, implementation, communication and administration of the department functions.

This is a full-time, onsite position requiring attendance five days per week.

What you will be doing:

• Manage the company car fleet (approx. 150 cars), and take care of its maintenance and ensuring its perfect efficiency.
• Take care of and manage the maintenance of the corporate offices at the headquarters in terms of setting up the environments, supporting events and meetings.
• Support the management of equipment preventive and corrective maintenance activities.
• Monitor the constant and efficient delivery of utilities services (Electricity, water, gas, telephone, etc.) of the headquarters, managing any emergencies and/or alarms.
• Provide for the supply of stationery, furniture and furnishings, and all non-core company assets according to Group policies.
• Follow the contracting of assigned services/goods by managing relationships with relevant suppliers.
• Validate invoices from suppliers of services/goods by preparing appropriate control KPI reports.
• Willingness to perform outside services (banks, car rental companies, post offices, etc.)

What we are looking for:

• Minimum 3 years' experience with fleet management (car arrival, documentation collection, reporting and archiving).
• Knowledge of managing supply contracts, rental, leasing.
• Fluency in Italian. Knowledge of English language.
• Excellent knowledge of Office package. SAP is a plus.
• B driver's license is required.
• Attention to detail.
• Willingness to work in a team

What's in it for you:

• A supportive multicultural team environment where everyone is working toward the same goal.
• A strong open-door policy.
• An environment where you will have the tools and opportunities to further your career.
• Meal voucher.
• Work equipment.
• And more….

#LI-EMEA

#LI-AVNET

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills.

Avnet is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. If you are interested in applying for employment with Avnet and need special assistance or an accommodation to apply for a posted position contact our Human Resources Service Center in your region: Americas applicants – [email protected], Asia applicants - [email protected], EMEA applicants - [email protected]. 

Job Applicant EMEA Imprints