ADMINISTRATIVE ASSISTANT

• Provide administrative support to department leads and staff.

• Manage and maintain accurate records of Sefwi IRECOP.

• Prepare reports, presentations, and correspondence related to Sefwi IRECOP.

• Manage and update facility databases and (electronic) filing systems.

• Process paperwork for Sefwi IRECOP operations/activities, including permits, contracts, and certificates.

• Coordinate communication and correspondence between internal departments and external stakeholders (e.g., vendors, regulatory agencies).

• Schedule meetings, appointments, and travel arrangements for personnel.

• Manage and maintain office supplies and equipment.

• Assist with processing invoices, payments, and other financial transactions.

• Maintain a clean and organized work environment, including reception duties (greeting visitors, answering phone calls and emails).

• Coordinate the activities of General Service staff and other service providers.

• Process and ensure payment of utility bills (phone, electricity, water etc.)

• Stay up to date on relevant regulations and procedures governing MSW management and recycling.

• Perform any other administrative duty(s) assigned by Supervisor. 

JOB SPECIFICATION  

 A minimum of an HND or bachelor’s degree in business administration, Management Studies, Human Resource Management, Office Administration, or a related field.

 Relevant administrative or secretarial qualifications will be an advantage.

 At least one to two years of relevant administrative or clerical experience is preferred.

 Experience in a manufacturing, recycling, composting, or industrial environment will be an added advantage.

 Previous experience using office equipment and computerized filing systems is desirable.

Required Competencies   

 Excellent verbal and written communication skills.

 Good organizational and time-management skills.

 Proficiency in Microsoft Word, Excel, Outlook, and other office applications.

 Strong attention to detail and accuracy.

 Ability to manage multiple tasks and meet deadlines.

 Good interpersonal and customer service skills.

 High level of integrity, discretion, and confidentiality.

 Ability to work independently and as part of a team.

 Problem-solving and record-management skills

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