The Administrative Assistant reports to the Regional Director and supports regional managers, field service supervisors, technicians, and customers by keeping billing, rig profiles, asset records, and customer information accurate and current. The role includes reviewing and processing billing promptly, checking rates and tickets, setting up and closing rig records correctly, and tracking serialized assets through resolution. It also requires following up on approvals and documentation, flagging issues that could affect revenue, margins, or DSO, and communicating early with the right people.
ResponsibilitiesComply with all NOV Company and HSE policies and procedures.
Must possess and demonstrate critical thinking skills as well as excellent organizational skills.
Work with Accounting and Quality on all audits. Work with the credit department to set up new customers,
update existing customers and resolve any AR issues.
Assist with and track revenue and budgeting for the region.
Assist the Regional Manager with reports and scheduling.
Fill out payroll information on Kronos every Monday before 8:30 AM
Set up new clients, vendors, and accounts as needed.
Work closely with the field service team to ensure the accuracy of transactions and keep them up-to-date on
changes in policies
Prepare billing tickets as soon as needed and send them for approval and signature.
Process signed billing tickets as soon as they are received from the field for invoicing.
Process supplier invoices on time for payments.
Maintain documentation for billing including scanning, filing, mailing, and maintaining needed files.
Set up rig profiles and routinely audit the profiles for accuracy.
Serve as the liaison between the supervisors, managers, technicians, and other company personnel. Relay
messages and instructions.
Type and distribute information; organize and maintain filing systems; prioritize and annotate mail.
Organize the workplace and help keep it clean and tidy.
Perform other work-related tasks as assigned.
- High School diploma or equivalent
- Highly motivated, organized individual able to work effectively with minimal supervision
- Strong interpersonal, customer service, and communication skills
- Ability to multitask.
- Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
Skills Required
- High school diploma or equivalent
- Strong critical thinking skills
- Excellent organizational skills
- Ability to work effectively with minimal supervision
- Strong interpersonal, customer service, and communication skills
- Ability to multitask
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
NOV Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about NOV and has not been reviewed or approved by NOV.
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Healthcare Strength — Company materials describe comprehensive medical, dental, and vision coverage alongside life/disability insurance, a global EAP, wellness resources, and paid parental leave; the company also states it pays most U.S. health plan premiums, which bolsters perceived value.
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Retirement Support — The 401(k) program features auto‑enrollment, immediate vesting, and ongoing employer contributions; historical filings and comments point to a generally well‑regarded match even as exact formulas can change.
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Leave & Time Off Breadth — Paid parental leave and widely cited decent PTO at hire are complemented by options like experience‑based vacation credit and a flexible holiday, creating a rounded time‑off offering in many U.S. roles.
NOV Insights
What We Do
NOV delivers technology-driven solutions to empower the global energy industry. For more than 150 years, NOV has pioneered innovations that enable its customers to safely produce abundant energy while minimizing environmental impact. The energy industry depends on NOV’s deep expertise and technology to continually improve oilfield operations and assist in efforts to advance the energy transition towards a more sustainable future. NOV powers the industry that powers the world.
