Administrative Assistant

Your Passion. Your Purpose. 

If you’re here, you’re looking for something more. More opportunity, more impact, more purpose. At Rehmann, each and every one of our associates plays a pivotal role in the Firm’s success. When you join our team, you can count on exceptional support, encouragement, and guidance from your colleagues and from leadership.

No matter where you want to go in your career, Rehmann can help you get there. Whether you’re in the early stages of your professional journey or you’re further down your path, we’re focused on helping you achieve your goals – whatever they may be. When you join Rehmann, you are part of a culture that Puts People First and aims to help everyone reach their fullest potential. Let us show you all the ways we can Empower Your Purpose.

To learn more about Rehmann, visit: https://www.rehmann.com/careers/  

Job Description:

As a CAAS Administrative Assistant, you'll provide executive-level administrative support while helping ensure the smooth operation of the department. Key responsibilities include:

• Support multiple Principals and department leaders.
• Manage complex calendars and scheduling priorities.
• Coordinate meetings, prepare agendas, presentations, and supporting materials.
• Assist with email management, follow-up communications, and action item tracking.
• Arrange travel accommodations and prepare itineraries.
• Process expense reports accurately and timely.

• Serve as a professional point of contact for clients.
• Coordinate client meetings and recurring touchpoints.
• Assist with engagement administration and required documentation.
• Support client communications and follow-up activities that contribute to an exceptional client experience.

• Coordinate leadership meetings, training events, conferences, and department initiatives.
• Maintain records, files, and electronic documentation.
• Prepare reports, spreadsheets, and presentations for leadership review.
• Assist with workflow tracking and administrative projects that support department goals.

• Communicate professionally with associates, clients, vendors, and external partners.
• Coordinate information flow across teams.
• Track deadlines and commitments to ensure timely completion of key initiatives.
• Handle confidential information with professionalism and discretion.

We're looking for someone who is detail-oriented, resourceful, and committed to providing exceptional support. Successful candidates will possess:

• Outstanding organizational and time-management skills.
• Strong verbal and written communication abilities.
• Experience providing executive-level administrative support.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Experience with scheduling, travel coordination, and expense reporting.
• The ability to manage multiple priorities independently.
• A customer-service mindset and professional presence.
• Sound judgment and the ability to handle sensitive information confidentially.
• Experience with project management or workflow tools is a plus.
• Comfort leveraging AI-powered tools to improve productivity and streamline processes.

We Put People First in all that we do. Our associates are our greatest assets and we provide programs and benefits that encourage growth and development and align with their needs and goals. This includes benefits focused on physical and mental health, paid time off for volunteering and diversity-related activities, flexible work arrangements, and more.

When you join Rehmann, you become part of a firm dedicated to helping Empower Your Purpose, whatever it may be.

Rehmann is an Equal Opportunity Employer.