Administrative Assistant
The Administrative Assistant will provide a full range of administrative support to their assigned stakeholders. The employee must be highly professional, detail oriented, and exhibit strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment.
Responsibilities:
- Calendar management
- On-Site meeting correspondence for department/ stakeholders
- Assist in booking domestic/international travel and accommodations
- Communications management; drafting and responding appropriately and discreetly to internal and external emails
- Proofreading departmental communications as requested
- Ability to multi-task various projects at a time, and quickly attend to urgent issues
- Keep Stakeholders informed of significant events in their department
- Special administrative projects as requested
- Create and submit necessary and approved purchase/work orders
- Assist with meeting/event coordination
- Phone coverage for Stakeholders & Reception
- Report general office maintenance needs to Facilities Dept.
- Approved Ad Hoc projects as needed
Qualifications:
- 2+ years of related experience
- Prior experience in a high volume and dynamic environment where the candidate has had to manage multiple projects and priorities in a tactful and confidential manner.
- Ability to communicate effectively both verbally and in writing via various methods
- Strong and current IT skillset. Advanced MS Suite: Word, Excel and PowerPoint are required.
- Ability to handle confidential information appropriately, and delicate situations with tack and diplomacy
- Possess high level of efficiency, with ability to prioritize while maintaining a high attention to detail
- Proficient proofreading and grammatical skills
- Ability to work independently with little to no supervision, and on a team as needed
- Responsible, engaging and flexible with a professional attitude
- Ability to pursue whatever avenue necessary to accomplish tasks correctly
- Team player
Education & Training:
- Bachelor’s Degree preferred; Associates Degree
We are an equal-opportunity employer and do not discriminate because of race, color, religion, sex, national origin, ancestry, marital status, veteran status, age, disability, sexual orientation or gender identity or expression or any other legally protected category. InterSystems is an E-Verify Employer in the United States.
InterSystems is providing a current good faith estimate of the anticipated base salary range for this position depending on a variety of factors including experience, education, skills, and performance.
Other compensation may include a discretionary annual variable target incentive.
The company also provides generous employee benefits including:
- Medical, vision, and dental insurance
- Short-term and long-term disability, and life insurance
- 401(k) Profit Sharing Contribution
- Paid Time Off and Holidays
- Parental Leave
- Tuition reimbursement
About InterSystems
InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.
AI Disclaimer
InterSystems may use AI tools for its internal operations including administrative tasks during recruitment (e.g., organizing candidate information). InterSystems’ approach to AI is guided by the InterSystems Responsible AI Guidelines. AI is not used to make or influence hiring decisions. All decisions are made by InterSystems employees.
Candidates may use AI for CV or interview preparation, provided materials are truthful and reflect their own experience. AI tools and third-party transcription services must not be used during interviews or assessments.
Skills Required
- 2+ years of related experience
- Prior experience in a high-volume, dynamic environment managing multiple projects confidentially
- Ability to communicate effectively verbally and in writing via various methods
- Strong and current IT skillset
- Advanced MS Suite: Word, Excel and PowerPoint
- Ability to handle confidential information appropriately and manage delicate situations with tact and diplomacy
- High level of efficiency with strong prioritization and attention to detail
- Proficient proofreading and grammatical skills
- Ability to work independently with little to no supervision and collaboratively on a team
- Responsible, engaging, flexible professional attitude; team player
- Associates Degree
- Bachelor's Degree
What the Team is Saying
InterSystems Compensation & Benefits Highlights
-
Healthcare Strength — Comprehensive medical, dental, and vision coverage includes mental‑health support and HSA/FSA options. Coverage is characterized as strong, with the company covering a large share of premiums.
-
Leave & Time Off Breadth — U.S. employees receive a minimum of 23 PTO days per year, alongside paid holidays and sick time. This level of time off is presented as above many sector peers.
-
Retirement Support — A 401(k) with employer contributions delivered via profit‑sharing is provided, and access to financial advisors supports planning. Employer materials and partner listings describe the program as a core part of total rewards.
InterSystems Insights
What We Do
InterSystems builds the software that makes complex systems work—reliably, securely, and at scale. For more than 45 years, we’ve been the information engine behind some of the world’s most mission-critical applications in healthcare, government, and business. Our data management, integration, and analytics technologies help organizations connect disparate systems, turn data into insight, and deliver better outcomes. From enabling interoperable healthcare and advancing clinical care, to powering national infrastructure and large-scale enterprise systems, our technology is used every day by millions of people in more than 80 countries. What sets InterSystems apart is not just what we build, but how we build it. We focus on long-term innovation, deep engineering excellence, and solving hard problems that truly matter. Our teams work closely with customers to tackle real-world challenges—often behind the scenes, but always at the heart of what keeps essential systems running. If you’re motivated by meaningful work, technical depth, and the opportunity to have a global impact, you’ll find it here.
Why Work With Us
Because we are a profitable, privately-held software company, we place our clients first in everything we do. You’ll work on meaningful, complex problems alongside deeply curious experts in a culture that values learning, ownership, and long-term growth—without the pressure of quarterly Wall Street demands.
Gallery
InterSystems Teams
InterSystems Offices
OnSite Workspace
InterSystems prioritizes in-person collaboration with majority on-site presence and some work from home flexibility that varies by region and office location.
