Administrative Assistant or Sr. - Hybrid

At Arbella, we’re focused on people. We work hard to attract and retain the best. That means providing a great work environment, encouraging work/life balance, offering flexible work arrangements, competitive salaries and exceptional benefits packages. We invest in our employees and encourage them to grow so that we, too, can grow as a company.
Other perks include:
• On-site gym and fitness classes and one-on-one personal training
• On-site nurse, nutritional counseling, and mental health resources
• Full-service cafeterias
• Free shuttle service to Quincy Adams T Station
• Tuition assistance programs
• Opportunities to get involved: Arbella Activities Committee, Diversity and
Inclusion Council, and more
• A company committed to community: volunteer opportunities, employee-led community efforts, and the Arbella Insurance Foundation
• Robust training, mentorship, and professional/personal development programs
• Colleagues who genuinely care about each other
Arbella is committed to building a workplace that’s diverse, inclusive, and equitable for everyone. We’ve created a culture that supports a diverse workplace where all are valued for their talents and are empowered to reach their full potential.
It’s no wonder our employees have voted Arbella one of the Boston Business Journal’s “Best Places to Work” every year since 2009!

Key Responsibilities:

Provide administrative support to top leadership at the executive level.

Assist executive by relieving them of complex details and advanced administrative duties.

Some small project work might be assigned; tracking reinsurance purchases, assistance in rating/renewals of CAR policies.

Create standard spreadsheets/databases to plan and lay out reports and statistical tables.

Develop PowerPoint presentations for meetings.

Manage the department and share drives for Commercial Lines.

Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact, and diplomacy.

Gather, assemble, and analyze information and data from a wide variety of sources. Prepare reports, agendas, correspondence, tracking sheets and reports.

Refer routine matters to appropriate parties for action and follow up to insure proper disposition.

Plan and schedule executive and department meetings, including location, travel, accommodations, dining services, and other related details.

Screen/answer telephone calls, address questions and resolve issues when appropriate.

Complete some contract work, invoices and communication with vendors.

Maintain calendars, daily schedules, and set up office filing system.

Perform independent work that requires determination of stated goals, implementing solutions, and making best use of available resources.

Monitor department budget and expense monitoring to compare actual expenses against budget and prepare variance reports.

The candidate will be hired at the appropriate level based on skills and experience.

Requirements

• At least 2+ years of work experience in an Admin Assist role or office setting.

• Excellent communication, interpersonal and relationship building skills

• Strong time management skills with excellent attention to detail

• Proficient MS Office skills (Word, Excel, PowerPoint).

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