Description
Opening Date: 10/19/2026
Closing Date: 11/02/2026
Job Title: Administrative Assistant II
Salary/Wage: $28.73/per hr. $59,758/per yr.
Tribal Level: TL: 117.2
Location: Lincoln City, OR.
Classification: Full-Time, Non-Exempt
Job Posting Number:
INTRODUCTION:
The position provides support services to the various administrative functions of the Siletz Community Health Clinic.
DUTIES:
- Provides assistance to Health Department personnel, including word processing, filing, copying, purchasing, and answering telephones.
- Responsible to see that all invoices are paid timely, keeps track of unpaid purchase orders and maintains vendor files.
- Receives, routes, sorts, and distributes mail and correspondence, reports, and general administrative assignments.
- Maintains supply inventory and monitors purchases.
- Assists staff with managing and scheduling of appointments, meetings, assignments, travel arrangements, hotel reservations, and travel advance and reimbursement reports.
- Prepares and distributes agenda and takes and writes up minutes for a variety of department and clinic meetings.
- Cross-train and backup clinic staff where needed, specifically Medical Support, Patient Accounts, Community Health, Quality Improvement, and Optometry.
- Directs patients, clients and visitors to appropriate program or personnel, handling routine requests within capabilities.
- Serves as the official greeter, information guide for the Clinic, and plans, and implements official gatherings held in the Clinic.
- Monitor cleanliness and orderliness of kitchenette which is free of clutter, used dishes and utensils.
- Conducts new employee Clinic orientations.
- Operates Medicare reimbursement program.
- Other duties as may be assigned by supervisor.
Requirements
REQUIREMENTS:
High School diploma or GED and 3 years’ experience in an office setting, preferably in a medical or business office - OR – combination of education and/or experience.
Knowledge of:
- Correct punctuation, capitalization, spelling, grammar, filing and writing format.
- Correct use of office equipment including: copier, FAX, calculator, multi-user telephone system, and word processor and audio/visual equipment, preferred.
Experience in:
- Experience with inventory and supplies management.
Ability to:
- Ability to cross train in a variety of health areas, including billing, data entry, optometry assisting, medical records, diabetes assistant, community health advocate and front desk.
- Be well organized self-starter with and able to adapt to changes in assignments and work priorities.
- Work with a wide variety of people and have good oral and written communication skills.
- Work on independent projects, requesting information, collecting data, maintaining the information and presenting findings, as needed
Skills Required
- High school diploma or GED
- Three years of experience in an office setting, preferably in a medical or business office
- Equivalent combination of education and experience
- Knowledge of punctuation, capitalization, spelling, grammar, filing, and writing formats
- Experience with inventory and supplies management
- Ability to cross-train in billing, data entry, optometry assisting, medical records, diabetes assistance, community health advocacy, and front-desk functions
- Ability to operate office equipment, including copier, fax, calculator, multi-user telephone system, word processor, and audio/visual equipment
- Strong organization, initiative, adaptability, and oral and written communication skills
- Ability to work independently, collect and maintain information, and present findings
What We Do
The Confederated Tribes of Siletz Indians is a federally recognized sovereign nation and diverse confederation of over 27 Native American tribes and bands in Oregon. It operates through three branches of government—Judicial, Executive, and Legislative—providing comprehensive healthcare, education, and social services to its members, while driving economic prosperity and sustainable growth through the Siletz Tribal Business Corporation's strategic business and property investments.
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