This is a Fixed Term Contract for 6 months with a potential to extend subject to business requirements.
Administrative assistant duties and responsibilities include providing administrative support to ensure the efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time-sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.
What You Will Do:
- Operations support: Coordinate vendor attendances, Surveyor allocations, client documentation, audits and shared mailbox enquiries.
- Finance administration: Process invoices, credit notes, supplier invoices, proformas, payment follow-up and basic account reconciliations.
- Office administration: Maintain files, reports and meeting minutes; manage calls, visitors, IT queries, training, stationery, PPE and shipments.
- Compliance and safety: Support audits and compliance records; maintain office HSQE requirements, certifications, equipment checks and safety supplies.
- Facilities and team support: Coordinate office facilities, onboarding, social events and provide emergency-role support as First Aider/Fire Warden/DSE Assessor.
- Cover and ad-hoc support: Provide cover for other administrative activities, including manual invoicing, as required.
What You Will Need:
Education and Experience
- High School diploma or equivalent
- 0‒2 years of previous related experience
Knowledge, Skills, and Abilities
- Ability to develop a working knowledge of ABS Rules, Guides, statutory regulations, and related instructions, as well as the ABS Employee Safety Policy.
- Strong MS Office experience, such as word processing and spreadsheet creation
- Proficient clerical skills such as file maintenance, record keeping, and office equipment use.
- Excellent arithmetic abilities.
- Good interpersonal, professional, and communications skills for use in person, in writing, and in telephone conversations.
- Ability to become familiar with the ABS Health, Safety, Quality, and Environmental Management System.
- Must hold a legal right to work status in the UK.
Reporting Relationships:
Reports directly to a department Manager, Supervisor or above.
About UsWe set out more than 160 years ago to promote the security of life and property at sea and preserve the natural environment. Today, we remain true to our mission and continue to support organizations facing a rapidly evolving seascape of challenging regulations and new technologies. Through it all, we are anchored by a vision and mission that help our clients find clarity in uncertain times.ABS is a global leader in marine and offshore classification and other innovative safety, quality, and environmental services. We’re at the forefront of supporting the global energy transition at sea, the application of remote and autonomous marine systems, cutting-edge technical solutions, and many more exciting advancements. Our commitment to safety, reliability, and efficiency is ever-present, guiding our clients to safer and more efficient operations.
Equal Opportunity
ABS Bureau is committed to the equal employment opportunity of its employees and prohibits discrimination against any employee or qualified applicant based on race, color, creed, religion, national origin, sex, gender identity, age, disability, marital status, sexual orientation, citizenship status or veteran status, or other non-work-related characteristics that may be protected under the law of the Federal Government or specific state employment laws.
Notice
ABS and Affiliated Companies (ABS) will not pay a fee to any third-party agency without a valid ABS Master Service Agreement (MSA) authorized and signed by Human Resources. Any resume, CV, application, or other forms of candidate submission provided to any employee of ABS without a valid MSA on file will be considered property of ABS, and no fee will be paid.
Other
This job description is not intended, and should not be construed, to be an all-inclusive list of responsibilities, skills, efforts or working conditions associated with the job of the incumbent. It is intended to be an accurate reflection of the principal job elements essential for making a fair decision regarding the pay structure of the job. #ogjs
Skills Required
- High school diploma or equivalent
- 0–2 years of previous related experience
- Legal right to work in the UK
- Strong Microsoft Office experience, including word processing and spreadsheet creation
- Proficient clerical skills, including file maintenance, record keeping, and office equipment use
- Excellent arithmetic abilities
- Good interpersonal, professional, written, verbal, and telephone communication skills
- Ability to develop working knowledge of ABS Rules, Guides, statutory regulations, related instructions, and the ABS Employee Safety Policy
- Ability to become familiar with the ABS Health, Safety, Quality, and Environmental Management System
What We Do
Since its founding in 1862, ABS has been committed to setting standards for safety and excellence as one of the world’s leading ship classification organizations. We search for and establish the best solutions for the industries we serve, and are at the forefront of marine and offshore innovation. In a constantly evolving industry, ABS works alongside its partners tackling the most pressing technical, operational and regulatory challenges so the marine and offshore industries can operate safely, securely and responsibly. The surveyors, engineers, researches and regulatory specialists who form the ABS team work in more than 200 offices in 70 countries around the world. With a passion for making the world a safer place, while also delivering practical and innovative solutions, ABS stands ready to assist and advance the marine and offshore industries.
