Administrative Assistant English/Spanish

Administrative Assistant (English/Spanish)

We are seeking a highly organised and experienced Bilingual (English/Spanish) Administrative Assistant to ensure the smooth and efficient operation of our office. Reporting to the ASG Manager LATAM, this role will primarily oversee front-of-house responsibilities, ensure effective housekeeping, and provide administrative support as needed.

Key Responsibilities

· Provide a high level of administrative support to departments which will be assigned by the ASG Manager.

· Manage and update calendars, scheduling meetings, and coordinate conference calls and video conferences.

· Prepare, format, translate, and finalise documents or presentations as required.

· Coordinate travel arrangements for staff, including domestic and international bookings (hotels, flights, taxis).

· Monitor and maintain the inventory of office supplies and postage, preparing restock requests for approval as required.

· Provide coverage to the main reception position when needed, acting as the first point of contact for visitors, delivering a professional and welcoming experience.

· Undertake ad hoc projects as required.

Qualifications

· Bilingual proficiency in English and Spanish is essential.

· Proven ability to prioritise tasks and meet deadlines in a fast-paced environment.

· High attention to detail and strong organisational skills.

· Excellent interpersonal skills and the ability to work collaboratively in a team setting.

· Self-motivated with a proactive and resourceful attitude.

· A minimum of 3–5 years' experience in a similar role.

· Professional telephone etiquette and strong verbal communication skills.

Education and Skills

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

· Desirable: an academic or training background in interpreting, translation, administration, public relations, or related fields.

Location: Ciudad Empresarial, Huechuraba, RM