Bay Cove Human Services’ mission is to partner with people to overcome challenges and realize personal potential. Bay Cove pursues this mission by providing individualized and compassionate services to people facing the challenges associated with developmental disabilities, mental illness, substance use disorders, and homelessness at more than 175 program sites throughout Greater Boston and Southeastern Massachusetts.
Department: Developmental Services
Reports To: Operations Director
Job Summary:
The Administrative Assistant provides a range of administrative supports to Developmental Services and acts as a liaison between the Accounts Receivable Central Billing Department and Developmental
Services. The Administrative Assistant contributes to Bay Cove’s mission by promoting effectiveness and maximizing efficiency.
This is a non-exempt position.
Supervisory Responsibilities: None
Essential Functions of the Position:
- Manages the office including cleanliness, organization, and ordering supplies.
- Completes administrative tasks associated with set-up, preparation, and taking and distributing minutes of meetings.
- Data entry, dissemination, and scheduling including but not limited to HCSIS.
- Assist with quality management functions.
- Assists with credit card reconciliation, check requests, and other financial tasks..
- Completes varied administrative support tasks, such as copying, typing, filing, etc.
- Manages the mail coming into and going out of the central building to programs
- Assists with intake coordination, communication with families and guardians benefits manager, the housing department etc.
- Completes short and long term special projects as needed.
- All other duties as assigned.
Requirements for the Position:
- Proficiency in word processing and spreadsheet preparation.
- Professional writing, organizational and interpersonal skills.
- Valid Driver's license.
- Use of personal cell phone and vehicle.
The Administrative Assistant for Developmental Services is expected to work onsite at 66 Canal Street, Boston, Massachusetts, during regular business hours Monday - Thursday, and will be permitted to work remotely on Fridays. Any modification to this schedule will be subject to the discretion of the Operations Director and/or The Vice President of Developmental Services.
Mission Traits:
- Utilizes a flexible and responsible work style that meets evolving needs of the agency.
- Works with integrity and respects the dignity and value of all individuals.
- Exhibits mission through job knowledge, pride in work role, and advocacy.
- Promotes diversity and inclusion of all individuals.
- Works in a collaborative, compassionate manner with stakeholders and partners.
This job description is intended only to provide general guidance. It is understood that the position may evolve over time, and that additional or different duties may be added at management's discretion. It is the policy of Bay Cove Human Services, Inc., to review and update job descriptions annually; however, updates or revisions may occur within a given year as indicated.
Bay Cove Human Services is an Equal Opportunity Employer and does not discriminate on the basis of race, ethnicity, religion, sex, gender identity or expression, national origin, sexual orientation, disability, age, veteran status, or any other groups as protected by Massachusetts or federal law. All qualified candidates, regardless of background, are encouraged to apply.
Bay Cove Human Services does not offer visa sponsorships at this time and will require candidates to be authorized to work in the United States.
Pay Rate: $23.97 Hourly
Skills Required
- Proficiency in word processing
- Proficiency in spreadsheet preparation
- Professional writing skills
- Organizational skills
- Interpersonal skills
- Valid driver's license
- Use of a personal cell phone
- Use of a personal vehicle
- Authorization to work in the United States without visa sponsorship
What We Do
Bay Cove Human Services is a Boston-based organization dedicated to improving the quality of life of individuals and families facing the lifelong challenges of developmental disabilities. Its broader human-services work helps save lives, supports returns to stable housing and employment, and improves communities. Bay Cove’s mission is centered on compassionate assistance that enables people and families to navigate long-term challenges and pursue healthier, more stable lives with dignity.
