PURPOSE AND SCOPE:
Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Under general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature.
- Executes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary.
- Sets up and maintains official department filing system, records management, databases.
- Prepares memos, correspondence, agendas, minutes, and policy explanations.
- Collects, compiles and analyzes information as required by manager(s). Assists in department reporting requirements and form completion.
- Assembles budgets and tracking budget expenses and variances. Pays and tracks invoicing.
- Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, and coordinating meetings (internal or external.)
- Organizes travel arrangements and completes expense reports.
- Interfaces with a various levels of management across organizations and with external customers.
- May serve as a point of contact for other departments such as IT, HR, building and facilities, etc.
- Assist with various projects as assigned by direct supervisor.
- Other duties as assigned.
Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
- The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
SUPERVISION:
- None
EDUCATION:
- High School Diploma required, some specialized secretarial training preferred.
EXPERIENCE AND REQUIRED SKILLS:
- Minimum 1 – 2 years of related experience
- Knowledge of business & technical vocabulary.
- Familiar with standard business concepts, practices & procedures within administrative support.
- Able to employ basic reasoning and analytical skills.
- Proficient in computer software such as Microsoft Office products, spreadsheets, presentations, database programs.
- Proficient in organizational operations & procedures.
- Experience handling incoming phone calls; remains professional at all times; front office etiquette.
The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies. Rate: $24- $25/hrs
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.
Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.
Fresenius Medical Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, parental status, national origin, age, disability, military service, or other non-merit-based factorsSkills Required
- High School Diploma
- Some specialized secretarial training
- Minimum 1-2 years related experience
- Proficient in Microsoft Office (Excel, PowerPoint) and database programs
- Knowledge of business and technical vocabulary
- Familiarity with standard business concepts, practices, and procedures within administrative support
- Basic reasoning and analytical skills
- Experience assembling budgets, tracking expenses, and handling invoicing
- Experience organizing travel arrangements and completing expense reports
- Experience handling incoming phone calls and professional front office etiquette
- Proficient in organizational operations and procedures
Fresenius Medical Care Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Fresenius Medical Care and has not been reviewed or approved by Fresenius Medical Care.
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Leave & Time Off Breadth — PTO is described as ample for 3x12-hour shifts and is complemented by paid caregiver leave, holidays, and sick time. This range of time-off options provides meaningful flexibility for many roles.
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Healthcare Strength — Medical coverage includes 100% preventive care, office-visit copays, prescription coverage, and disability insurance, while dental covers preventive, basic, and major restorative services up to an annual limit. Vision benefits are also available.
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Wellbeing & Lifestyle Benefits — Wellness programs feature the Rally app with fitness rewards, virtual therapy, and an Employee Assistance Program with free counseling. Additional offerings like digital physical therapy and expert medical opinions broaden holistic support.
Fresenius Medical Care Insights
What We Do
Fresenius Medical Care is the world’s leading provider of products and services for individuals with renal diseases. We aim to create a future worth living for chronically and critically ill patients – worldwide and every day. Thanks to our decades of experience in dialysis, our innovative research and our value-based care approach, we can help them to enjoy the very best quality of life. Our portfolio encompasses a comprehensive range of high-quality health care products and services as well as various dialysis treatment options for both in-center and home dialysis that are individually tailored to our patients’ needs.
