indiagold Jobs

Admin Manager

indiagold

Admin Manager

Posted 14 Hours Ago

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Sector 45, Faridabad, Haryana, IND

In-Office

Senior level

Financial Services

The Role

Manage office and branch facilities, vendors, procurement, travel administration, assets, inventory, compliance documentation, and employee office support. Coordinate site setups, moves, maintenance, security, supplies, guest visits, transport, and corporate events. Own vendor negotiations, SLAs, invoices, asset registers, audits, SOPs, and internal controls while supporting multi-city operations and stakeholder needs.

Summary Generated by Built In

Key Responsibilities

1) Office & Facilities Management (HO + Branches)

* Manage day-to-day office operations: housekeeping, pantry, security, maintenance, repairs, utilities.

* Ensure branch/admin readiness: office upkeep, signage/branding execution, basic infrastructure and supplies.

* Coordinate office moves, new site setup, expansion, and refurbishments.

2) Vendor Management & Procurement

* Own vendor lifecycle: sourcing, negotiation, onboarding, rate cards, SLAs, renewals, performance reviews.

* Manage procurement of all admin supplies/services: stationery, consumables, furniture, electronics (admin side), printing, courier, housekeeping, security, maintenance.

* Maintain cost discipline through competitive quotes, benchmarking, and periodic renegotiations.

3) Travel, Transport & Guest Management

* Administer travel booking and policies (air/hotel/local travel) for HO and business travel.

* Manage company transport/driver coordination (if applicable), local conveyance and reimbursement admin.

* Coordinate guest visits, meeting room management, and corporate events.

4) Asset Management & Inventory Controls

* Maintain asset register (laptops/phones/routers/furniture/branch equipment as applicable).

* Coordinate tagging, issuance, transfers, returns, AMC/warranty tracking, and periodic audits.

* Maintain inventory controls for consumables and branch supplies to avoid stock-outs.

5) Admin Compliance & Documentation Hygiene

* Ensure proper documentation for vendor invoices, POs, GRNs, payment approvals, and records.

* Support statutory/commercial admin requirements: lease agreements, renewals, vendor KYC, insurance (admin side), and coordination with finance/legal.

* Maintain admin SOPs and internal controls aligned with audit readiness.

6) People Support (Admin Side)

* Onboarding readiness: workspace, access cards, basic facilities checklist.

* Coordinate employee support for office-related issues and resolve within defined TAT.

Requirements

Required Qualifications & Experience

* 5to 10 years of admin/facilities experience (BFSI / retail / Fintech preferred)

* Strong vendor negotiation & SLA management skills

* Hands-on experience with procurement processes, invoice controls, and asset registers

* Comfortable with travel and managing multi-city requirements. * Proficient in Excel/Google Sheets; experience with ticketing/tools is a plus

Skills & Attributes

* High ownership, execution-first, and comfortable in ambiguity.

* Strong stakeholder management (Operations, Finance, HR, Branch teams).

* Process orientation: can build SOPs and controls without over-bureaucratizing.

* Cost consciousness with quality focus.

* High integrity and strong attention to detail.

Benefits

As per Industry Standards

Skills Required

5 to 10 years of administration or facilities experience
Strong vendor negotiation and SLA management skills
Hands-on experience with procurement processes, invoice controls, and asset registers
Comfort with travel and managing multi-city requirements
Proficiency in Excel or Google Sheets
Experience with ticketing tools

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The Company

Gurugram, Haryana

215 Employees

Year Founded: 2020

What We Do

Our mission is to empower our fellow citizens build a more predictable and secure future by effectively monetising their assets. indiagold has built a product & technology platform that enables regulated entities to launch or grow their asset backed products across geographies; without investing in operations, technology, people or taking any valuation, storage or transit risks. Our use of deep-tech is changing how asset backed loans have been done traditionally. Some examples of our innovation are - lending against digital gold, 100% paperless/digital loan onboarding process, computer vision to test gold purity as opposed to manual testing, auto- scheduling of feet-on-street, customer self-onboarding, gold locker model to expand TAM & launch zero-touch gold loans, zero network business app & many more. We are rapidly growing team passionate about solving massive challenges around financial well-being. We are a rapidly growing organisation with empowered opportunities across Sales, Business Development, Partnerships, Sales Operations, Credit, Pricing, Customer Service, Business Product, Design, Product, Engineering, People & Finance across several cities. We give our employees the tools and benefits they need to do their best work, in the way that’s best for them. We have a tax friendly compensation structure, collaborative culture, intraprenuership opportunities, a technology hub in UAE, comprehensive medical insurance policy and wealth creation opportunity through ESOPs. Moreover, indiagold has achieved a rare recognition from DIPP, Govt. of India, where ESOP holding employees won't have to pay taxes at the time of exercising. indiagold is also Great Place to Work Certified. This is a validation of our company values around high trust and high performance. We value the right aptitude & attitude than past experience in a related role, so feel free to reach out if you believe we can be good for each other.