The Role
Oversee administration and facilities across head office and multiple showrooms, liaise with UAE utilities and government bodies, manage supplies and vendor SLAs, maintain licenses and compliance trackers, obtain quotations and negotiate, and support employee onboarding/offboarding and office logistics.
Summary Generated by Built In
📍 UAE
Milele is seeking a proactive, detail-oriented Administrative Executive to anchor day-to-day operations across our head office and showroom network. The successful candidate will be the central point of contact for facility management, government liaison, utility coordination, and inventory control — ensuring every location operates seamlessly so our teams can focus on delivering exceptional service.
Key Responsibilities:
- Manage day-to-day admin and facilities across multiple locations
- Coordinate with DEWA, Etisalat/e& and UAE government bodies (DED, DM, RTA) for utility connections, renewals and compliance
- Manage office supplies, stationery, pantry essentials, and consumables — maintaining adequate stock levels at all times.
- Track service-level agreements, monitor vendor performance, and escalate issues where necessary.
- Maintain records, licenses (Ejari, trade license, civil defense), and compliance trackers
- Obtain and compare quotations, negotiate terms and recommend cost-effective solutions.
- Track service-level agreements, monitor vendor performance, and escalate issues where necessary.
- Support employee onboarding/offboarding and office logistics
Requirements:
• 3–5 years of experience in administration, office coordination and facilities management
• Experience in corporate, automotive, trading, or multi-site environments preferred
• Hands-on experience dealing with DEWA, Etisalat/e&, and UAE government departments (DED, DM, RTA, etc.)
• Strong organizational and multitasking skills
• Proficiency in MS Office and ERP systems
• Understanding of UAE administrative and government processes is an advantage
Skills Required
- 3-5 years of experience in administration, office coordination and facilities management
- Experience in corporate, automotive, trading, or multi-site environments
- Hands-on experience dealing with DEWA, Etisalat/e&, and UAE government departments (DED, DM, RTA, etc.)
- Strong organizational and multitasking skills
- Proficiency in MS Office and ERP systems
- Understanding of UAE administrative and government processes
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The Company
What We Do
Milele Motors is a global automotive company and world leader in the export of tax-free motor vehicles to Africa, Asia, and Europe. Specializing in vehicle procurement, export management, and customer service technology, the company provides high-quality vehicles to government agencies, NGOs, hospitals, embassies, and private customers, ensuring reliability and transparency in its worldwide delivery operations.
