Admin Executive

Management Level

I

Business Division: Support and Management team

Business Function / Department: Administration

Job Title: Admin Executive

Reporting to (Job Title): Executive

Date: 25.08.2023

Equiniti is a leading international provider of shareholder, pension, remediation, and credit technology. With over 6000 employees, it supports 37 million people in 120 countries.

EQ India began its operations in 2014 as a Global India Captive Centre for Equiniti, a leading fintech company specialising in shareholder management. Within a decade, EQ India strengthened its operations and transformed from being a capability centre to a Global Competency Centre, to support EQ's growth story worldwide.

Capitalising on India’s strong reputation as a global talent hub for IT / ITES, EQ India has structured the organisation to be a part of this growth story. Today, EQ India has evolved as an indispensable part of EQ Group providing critical fintech services to the US and UK.

EQ’s vision is to be the leading global share registrar, offering complementary services to its client base and our values set the core foundations to our success. We are TRUSTED to deliver on our commitments, COMMERCIAL in building long term value, COLLABORATIVE in our approach and we IMPROVE by continually enhancing our skills and services. There has never been a better time to join EQ.

Role Summary

• Facility management / Admin
• Transport Management
• Support team (HK, Electrical & Physical security) management
• Technical support (BMS, Electrical and HVAC)
• Supplier Management, MIS, Billing
• Health and Safety

Core Duties/Responsibilities

• Manage and deliver the day to day operations of Admin, Facility and other office services.
• Good supplier coordination to meet business needs and timely deliveries, also make sure the office supplies are refilled regularly by maintaining the stock and demand reports.
• Assist in preparing MI reports, presentation, and documents pertaining to office services
• Maintain the electrical and plumbing activities without any deviation and manage the support team (HK, Electrical & Security) effectively.
• Collaborating with engineering teams to provide technical insights during the design phase.
• Conduct on-site assessments for electrical equipment.
• Collaborating with field technicians and maintain HVAC equipment properly.
• Manage international travel arrangements, Special client and visitors transport arrangements, Inter-city travel and accommodation and Daily Employees transportation effectively.
• Oversee daily office operation and ensure a well organized work environment.
• Maintain CCTV, Access control, FA system, fire control equipment and gas suppression systems through regular monitoring, PPM activities and AMC contracts.
• Maintain the leasehold improvements inventory and ensure they are well maintained through proper service and PPM activities.
• Collect employees feedback and maintain a proper tracker with detailed information and action, and work closely to address all the issues.
• Manage the hospitality services well.
• Ensure the security controls and protocols are strictly followed and any deviations to be reported and handled as per policy.

Skills, Capabilities and Attributes

The successful candidate will demonstrate the following experience, skills and behaviours:

Key Responsibilities:

• Administrative support
• Strong organizational skills to manage tasks, schedules, and documents effectively
• Professionalism and a positive attitude when interacting with colleagues and visitors
• Communication skills, both written and verbal.
• Time management: Efficiently allocate time to tasks, manage schedules, and meet deadlines.

Qualification / skills required:

• Any Degree and Diploma in a relevant field - Masters degree would be an added advantage.
• Previous experience in an administrative role or related field.
• Exposure to office management, coordination, and communication tasks is valuable
• Strong technical skills
• Excellent organization, communication and time management skills
• Problem solving abilities and adaptability to new technologies.

Benefits:

Being a permanent member of the team at EQ you will be rewarded by our company benefits, these are just a few of what is on offer:

• 3 days of additional leaves on & above statutory requirement along with 2 days of voluntary leaves to pursue the CSR initiatives
• Business related certification expense reimbursement
• Comprehensive Medical Assurance coverage for dependents & Parents
• Cab transport for staff working in UK & US shift
• Accidental & Life cover 3 times of concerned CTC

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. Please note any offer of employment is subject to satisfactory pre-employment screening checks.