The Role
Oversee daily office operations, facilities, supplies, vendors, maintenance, scheduling, travel arrangements, communications, records, budgets, and administrative procedures. Support senior management, employee onboarding, policy implementation, reporting, and process improvements while maintaining accurate and confidential documentation and a well-organized workplace.
Summary Generated by Built In
Job description:
1. *Office Management:*
- Overseeing daily office operations and ensuring smooth functioning.
- Managing office supplies, equipment, and facility maintenance, organizing the office layout, and maintaining a tidy and organized workspace.
- Planning and Coordinating Administrative procedures and devising ways to streamline processes Control the wastage of daily consumption items.
2. *Scheduling and Coordination:*
- Coordinating meetings, conference booking , and office in-house events when needed
- Arranging travel, accommodations, and itineraries for employees.
3. *Communication:*
- Handling incoming and outgoing communication, including emails and calls.
4. *Administrative Support:*
- Providing assistance to senior management and team members.
- Managing repair, maintenance, and replacement as well as AMC contracts for office assets and assisting with day-to-day administrative tasks as required.
- Procuring quotations, rate negotiations and agreement finalizations with local Vendors for daily consumables
5. *Data Managemen & Record Keeping:*
- Collecting, organizing, maintaining and organized and up-to-date records, files, and databases.
- Managing employee records, contracts, and related documentation and compiling and generating reports, presentations, and spreadsheets with Ensuring data accuracy, integrity, and confidentiality.
- Ensuring compliance with record-keeping policies and regulations.
Compiling and generating reports, presentations, and spreadsheets with Ensuring data accuracy, integrity, and confidentiality.
6. *Resource Management:*
- Monitoring office expenses, budget allocations, and expenditures.
- Coordinating maintenance and repairs of office equipment.
7. *Policy Implementation:*
- Assisting in implementing and enforcing company policies and procedures.
- Ensuring adherence to administrative guidelines and standards.
8. *Problem Solving:*
- Identifying and addressing administrative challenges and issues.
- Recommending and implementing solutions for process improvements.
9. *Team Collaboration:*
- Collaborating with colleagues and cross-functional teams and supporting a positive work environment and fostering teamwork.
10. *Training and Onboarding:*
- Assisting in onboarding of new employees and providing guidance and support to other staff.
11. *Ad Hoc Tasks:*
- Handling unexpected tasks and requests that may arise.
Requirements
5 to 10 years of experience
Skills Required
- 5 to 10 years of experience
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The Company
What We Do
Rio Clays Private Limited is an India-based manufacturer of kaolin, ball clay, feldspar, and other non-metallic industrial minerals. The company sources, refines, and produces engineered mineral solutions for ceramics, paints, coatings, paper, rubber, plastics, fiberglass, and related applications. Operating from Gujarat and exporting globally, Rio Clays focuses on product development, process improvement, quality consistency, and lower environmental impact.
