Black Pearl is currently recruiting for an organized and proactive Admin Assistant on behalf of a well-established organization in Dubai. This role is ideal for an individual who enjoys administrative coordination, supporting business operations, and working in a fast-paced professional environment.
The successful candidate will provide comprehensive administrative support to management and internal teams, ensuring smooth day-to-day office operations while maintaining a high level of professionalism, accuracy, and confidentiality.
Key Responsibilities
- Provide administrative support to management and various departments.
- Manage calendars, appointments, meetings, and travel arrangements.
- Coordinate and schedule internal and external meetings.
- Prepare business correspondence, reports, presentations, and documentation.
- Maintain organized electronic and physical filing systems.
- Handle incoming calls, emails, and general office communications.
- Assist with document preparation, data entry, and record management.
- Monitor office supplies and coordinate procurement requirements.
- Support onboarding and administrative processes for new employees.
- Liaise with vendors, service providers, and external stakeholders as required.
- Prepare meeting agendas and record minutes when necessary.
- Track deadlines, renewals, and administrative tasks to ensure timely completion.
- Maintain confidentiality of company information and sensitive documents.
- Provide general office support and assist with special projects when required.
Requirements
- Bachelor's Degree or Diploma in Business Administration, Management, or a related field.
- Minimum of 2 years of experience in an Administrative Assistant, Office Administrator, Executive Assistant, or similar role.
- Experience within a corporate, professional services, technology, financial services, or multinational environment is an advantage.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills in English.
- Strong organizational and multitasking abilities.
- High attention to detail and accuracy.
- Ability to prioritize workload and work independently.
- Professional and customer-focused approach.
To view other vacancies we have, please check our website (www.blackpearlconsult.com) and follow us on our social media accounts - LinkedIn / Instagram
Follow the Black Pearl channel on WhatsApp.
Disclaimer: Black Pearl will never ask for money or any form of charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such a request from any members of our staff or other individuals claiming to be part of Black Pearl, please do call our office at +9712 622 55 03 or drop us a message on our website - www.blackpearlconsult.com.
Skills Required
- Bachelor's Degree or Diploma in Business Administration, Management, or related field
- Minimum of 2 years experience in Administrative Assistant, Office Administrator, Executive Assistant, or similar role
- Experience within corporate, professional services, technology, financial services, or multinational environment
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent verbal and written communication skills in English
- Strong organizational and multitasking abilities
- High attention to detail and accuracy
- Ability to prioritize workload and work independently
- Professional and customer-focused approach
What We Do
Black Pearl is a leading HR consultancy and specialist recruitment firm based in the UAE and GCC. They provide customized HR solutions, executive search, and strategic recruitment services across various corporate support, finance, accounting, and business operations roles, helping clients achieve success through tailored staffing and HR consulting services.
