Job Description
The Executive Assistant reports to the division leader and has responsibility for, but not limited to, the following:
- Reviews, assesses, routes, answers, monitors, and follows up on correspondence.
- Regularly utilizes multiple technical applications, including word processing, spreadsheets, graphics, presentation software, electronic calendars, email, and others.
- Manages complex calendars; arranges meetings, appointments, and travel; answers and routes phone calls; mail and emails; and maintains physical and electronic records.
- Assists in report writing and record-keeping.
- Supports the division leader in the preparation and editing of division reports and publications as needed.
- Coordinates travel arrangements and assists in processing reimbursement requests.
- Handles routine purchasing requests and maintains inventory of supplies for the division.
- Schedules and coordinates meetings and facilities, prepares meeting minutes, distributes minutes to appropriate individuals.
- Organizes major meetings, including sending calendar invitations, distributing materials, arranging refreshments, preparing name tags, and transcribing minutes.
- Performs routine administrative duties, such as copying, printing, filing, etc.
- Enhances professional growth and development through participation in educational programs, current literature, and workshops.
- Performs other duties as assigned by the division leader.
Knowledge, Skills, and Abilities:
The candidate must possess excellent interpersonal, verbal, and communication skills; demonstrated experience providing complex administrative support in a high-profile environment with tact and diplomacy; proven office administration and customer service skills; have medium/advanced knowledge of Microsoft applications and a solid working understanding of office processes, related computer software, and electronic communication tools; demonstrated ability to complete multiple tasks/assignments and meet deadlines; exercise good judgment, be organized and very detail-oriented.
ShiftDayShift DetailsFirst
FTE1
TypeRegular
Join one of Forbes 500 best mid-sized employers in America.Equal Employment EmployerSoutheast Health is committed to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Southeast Health will provide reasonable accommodations for qualified individuals with disabilities.
Skills Required
- Excellent interpersonal, verbal, and written communication skills
- Demonstrated experience providing complex administrative support in a high-profile environment
- Office administration and customer service skills
- Medium/advanced knowledge of Microsoft applications (Word, Excel, PowerPoint, Outlook)
- Proven ability to manage complex calendars, schedule meetings, arrange travel, and coordinate events
- Ability to handle confidential information with tact and diplomacy
- Organized, detail-oriented, able to multitask and meet deadlines
What We Do
Since opening its doors in 1957, Southeast Health has provided for the changing healthcare needs of the growing communities it serves which includes about 600,000 residents neighboring communities and counties of Southeast Alabama, Southwest Georgia and the Florida Panhandle. Our progress represents the culmination of distinguished service by dedicated board members, physicians, employees and volunteers, and a supportive community. It takes more than technology and a modern facility to treat people. It takes a team of dedicated, well-trained professionals to continually deliver quality healthcare. Employing about 2,500, Southeast Health is recognized as one of the largest employers in the region and is proud of its reputation of providing a positive and responsive work environment. Southeast Health's medical staff consists of more than 225 active members and just over 400 total members either board certified or board prepared in specialties representing virtually every area of medicine. Through innovation and sustained performance, Southeast Health, a 420-bed regional referral center, has achieved the reputation of providing the best diagnostic, clinical, surgical and patient care services available in the region
