Job title
Accounts Payable Specialist
Reports to
Office Manager
Classification
Non-Exempt
Schedule
Monday – Friday, 8 AM – 5 PM / 40 hours a week
Summary/Objective
The Accounts Payable Specialist position is responsible for compiling and maintaining accounts payable records.
Essential Functions
- Verifies vendor accounts by reconciling monthly statements and related transactions
- Scan processed invoices
- Protects organization’s value by keeping information confidential
- Preform Vendor Maintenance
- Answers all vendor inquiries
- Maintains all accounts payable reports, spreadsheets, and accounts payable files.
- Ships direct tickets, material transfers, and receives in PO’s related to assigned projects and store accounts
- Investigates if there is a discrepancy between the invoice amount and receiver amount
- Consults with warehouses and expeditors if material hasn’t been received in or if an invoice hasn’t been supplied
- Vouches invoices
- Debits invoices
- Performs additional assignments at supervisor’s discretion
Competencies
- Strong Microsoft Excel, Word, and 10-key-by-touch skills
- Basic accounting principles knowledge
- Organizational, multi-tasking, and prioritizing skills
- Financial Management
- Collaboration Skills
- Ethical Conduct
Supervisory Responsibility
The Accounts Payable Specialist has no direct supervisory responsibilities.
Working conditions
Work Environment
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Demands
This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.
Position Type and Expected Hours of Work
This is a full time position. Days and hours of work are Monday through Friday, 8:00am-5:00pm. The employee must work 40 hours each week to maintain full-time status.
Qualifications
Education and Experience
- 2 or more years of Accounts Payable experience
- High School diploma required, college courses in accounting preferred
Skills Required
- At least 2 years of accounts payable experience
- High school diploma
- College accounting courses
- Strong Microsoft Excel, Microsoft Word, and 10-key-by-touch skills
- Knowledge of basic accounting principles
What We Do
Wholesale Electric Supply Company of Houston, Inc. is a leading electrical distribution company that provides high-quality electrical products and comprehensive services. The company serves a diverse range of sectors, including engineering, construction, petrochemical, commercial, OEM, and utility industries, offering a wide array of electrical supplies and solutions for residential, commercial, and industrial markets.
