Summary of Duties: Under limited supervision of the Accounting Manager and following established guidelines, the Senior Accounts Payable Specialist takes a leading role in the accurate review/processing and timely payment of invoices, and posting of invoices, check requests, and other approved bills by the Accounts Payable division.
Essential Duties and Responsibilities:
- Review invoices for proper purchase order and contract liquidation.
- Audit invoices and check requests for compliance with company's purchasing and approval policies.
- Review and post invoices, check requests and personal expense reimbursements.
- Review batches for accurate selection of vendors, G/L account numbers and invoice amounts (for multiple departments and companies).
- Process, print and distribute A/P checks.
- Review and reconcile vendor statements.
- Process check voids weekly as needed.
- Maintain accurate, up-to-date vendor files including monitoring W-9’s.
- Maintain excellent communication with vendors and employees.
- Respond to inquiries from employees, management and vendors on accounts payable issues; conduct research to resolve problems.
- Maintain accurate and organized records.
- Provide escheatable information for annual reporting.
- Assist in developing and implementing accounts payable process improvements.
- Monitor company invoice e-mail.
- Match credit card statement charges with receipts turned in for payment processing.
- Perform special projects and analysis as required.
- Performs other duties as assigned.
Supervisory Responsibilities: This job has no supervisory responsibilities.
QualificationsMinimum Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education: Associate Degree (A. A.) or equivalent in Accounting or Business Administration.
Experience: Three (3) years of increasing responsibility and training in accounts payable or equivalent combination of education and experience. Possess a thorough understanding of accounts payable and general ledger.
Computer Skills: Advance computer and troubleshooting skills. To perform this job successfully, an individual should be proficient in MS (Excel, Word and Outlook). Tyler ERP software experience preferred. Has the ability to enter high volume of transactions with great degree of accuracy.
The Woodlands Township is an Equal Opportunity Employer and values diversity at all levels of its workforce.
Skills Required
- Associate degree or equivalent in Accounting or Business Administration
- Three years of increasing responsibility and training in accounts payable, or an equivalent combination of education and experience
- Thorough understanding of accounts payable and general ledger processes
- Advanced computer and troubleshooting skills
- Proficiency in Microsoft Excel, Word, and Outlook
- Ability to enter high volumes of transactions with a high degree of accuracy
- Experience with Tyler ERP software
What We Do
The Woodlands Township is a local governmental special-purpose district serving The Woodlands, Texas. Formed in 2010 through the merger of the Community Associations of The Woodlands and the Town Center Improvement District, it provides fire protection, environmental services, parks and recreation, transportation, neighborhood and community services, and other public amenities. The Township is funded primarily by property, sales, and hotel occupancy taxes.
