Accounts Payable Specialist

Position Summary: This position will be responsible for a range of general accounts payable and certain related accounting tasks that include but are not limited to high volume invoice intake through payment processing, expense reimbursement, vendor add/change maintenance screening, reconciling vendor statements and monthly open invoice accruals. The Accounts Payable Specialist plays a critical role in supporting the accounting department to ensure accurate, timely financial reporting and adherence to internal controls. In this capacity, you will collaborate closely with vendors, internal departments, and management to efficiently resolve payment discrepancies and maintain strict compliance with corporate policies.

Location/Schedule: Hybrid - Addus HomeCare 801 Warrenville Road Ste. 800 Lisle, IL 60532 (Tuesdays in office)

Pay: $23 to $26 Hourly

Essential Duties:

Invoice & Payment Processing

• Invoice Management: Review, verify, and process high-volume vendor invoices for accuracy and appropriate approvals.
• Payment Execution: Process weekly check runs and ACH payments, ensuring vendors and employees are paid accurately and timely.
• GL Coding: Assign accurate general ledger (GL) account coding to all transactions.
• Aging Management: Monitor aging reports to ensure invoices are paid according to vendor and company terms.

Vendor Management & Compliance

• Vendor Onboarding: Screen new vendors by collecting Form W-9 and executing required IRS TIN, OIG, and SAM validations.
• Dispute Resolution: Address vendor payment inquiries and perform comprehensive vendor statement reconciliations.
• Tax Compliance: Understand and Support annual 1099 preparation and reporting requirements.

Healthcare Compliance & Controls

• Regulatory Compliance: Adhere strictly to all Medicare, Medicaid, and HIPAA regulations.
• Internal Controls: Ensure total compliance with internal controls, audit requirements, and corporate policies.

Process Improvement & Collaboration

• Process Optimization: Identify opportunities to streamline AP processes, increase efficiency, and participate in continuous quality improvement initiatives.
• Stakeholder Support: Provide exceptional customer service and support to internal departments and external business partners.
• Special Projects: Complete accounting and vendor-related projects as assigned by management.

Positions Requirement & Competencies:

• High school diploma required; college-level accounting coursework preferred.
• 3+ years of high-volume Accounts Payable experience preferred.
• Proficient in MS Office (Excel, Word); Oracle AP experience preferred.
• Strong understanding of core accounting principles and full-cycle AP workflows.
• Well-versed in Sarbanes-Oxley (SOX) regulations and internal controls.
• Fast, accurate data entry skills with the ability to handle sensitive, confidential data.
• Strong organizational and multi-tasking skills with the ability to meet fast-paced deadlines.
• Ability to prioritize workload and meet deadlines in a fast-paced environment.
• Detail-oriented with strong analytical and problem-solving skills.
• Excellent written/verbal communication skills and a team-oriented mindset

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