Accounts Payable Specialist

Who we are:

Visual Comfort & Co. is the premier resource for decorative and architectural lighting, ceiling fans, system controls and automated shading solutions from the most influential designers in the world. We are proud to offer a market-leading range of premium products across categories, styles and price points, remaining committed to beautiful design and, above all, a world-class customer experience.

This role is responsible for collaborating with Accounting, Purchasing, Warehouse/Distribution, department managers, vendors, and internal business partners to ensure the accurate and timely processing of accounts payable transactions. Duties include reviewing and processing invoices, resolving payment discrepancies, supporting monthly close activities, managing vendor accounts, preparing payments, supporting audits, and contributing to process improvement initiatives that strengthen controls and operational efficiency.

Visual Comfort Offers:

• Work-Life Balance: Monday – Friday, 8:00am – 5:00pm
• Training & Development: A comprehensive and structured training program, complemented by ongoing education and opportunities for career advancement.
• Paid Time Off: Generous vacation accrual and paid time off policies.
• Holidays: 7 paid holidays per year, in addition to 2 floating holidays.
• Compensation: Competitive compensation plan
• Health Benefits: Visual Comfort covers the majority of employee medical premiums, and offers competitive vision and dental coverage available starting the first of the month following your start date.
• Insurance: Company-provided life insurance and short-term disability coverage.
• Retirement: 401(k) plan with company matching up to 4%, available beginning the first of the month following your hire date.

How success is defined:

• Review, verify, and process vendor invoices, ensuring accurate coding, approvals, supporting documentation, and timely payment in accordance with company policies and controls.
• Perform three-way matching and resolve discrepancies involving pricing, quantities, receipts, coding, approvals, payment terms, and related transaction issues.
• Prepare payment proposals and support check runs, ACH payments, and wire payment processing while reviewing credits, duplicate invoices, payment holds, and exceptions.
• Manage assigned accounts payable inboxes and serve as a primary point of contact for vendors and internal business partners to resolve invoice and payment-related inquiries.
• Reconcile vendor statements and research discrepancies, including missing invoices, unapplied credits, duplicate invoices, payment variances, and aged outstanding items.
• Process vendor setups and maintenance requests, including collection and review of W-9s and required documentation in accordance with established controls.
• Review and process employee expense reports and corporate credit card transactions, ensuring compliance with company policies and approval requirements.
• Support monthly close activities, including accounts payable aging reviews, accruals, capital expenditures, account reconciliations, reporting, and audit preparation.
• Identify opportunities for process improvements and participate in automation initiatives, ERP enhancements, testing activities, and maintenance of standard operating procedures.
• Works effectively with others in a team environment to accomplish organizational goals and to identify and resolve problems.
• Exhibits and adheres to the established Visual Comfort Company Values.
• Must demonstrate commitment, dependability, punctuality, and adherence to agreed-upon schedule while maintaining a consistent presence in the workplace to effectively collaborate and communicate amongst co-workers and teams.

What you will bring:

• 5+ years of previous experience in Accounts Payable, Accounting, Finance, or related financial operations.
• Associate or Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• Strong knowledge of accounts payable processes including PO and non-PO invoices, three-way matching, payment processing, vendor reconciliations, vendor maintenance, and expense reporting.
• Experience preparing and executing check runs and supporting ACH and wire payment processing.
• Experience with ERP systems; JD Edwards and/or Microsoft Dynamics 365 experience preferred.
• Experience with Concur expense management and corporate credit card processes preferred.
• Strong aptitude for and proficiency navigating Systems and Programs.
• Experience in interior design, custom home building products, luxury home furnishings and/or lighting industry a plus.
• Exceptional organizational and time management skills, with a strong attention to detail.
• Ability to prioritize and handle multiple tasks and changing priorities.
• Ability to achieve results both independently and through others by fostering a spirit of teamwork and cooperation.
• Demonstrate exceptional communication across all contact channels, including email, chat and phone.
• Equivalent combinations of education and experience will be considered for this role

Compensation Range: $23.00 to $31.00 per hour

Compensation for this position is based on applicable, job-related factors, which may include, where relevant to the position, skills, qualifications, relevant experience, education, certifications, and geographic work location, consistent with applicable law.

#LI-Onsite