Accounts Payable Specialist

Build Your Future, Strengthen Communities – Grow with CIMS

One of the fastest-growing HOA management companies in Northern California is looking for a full-time Accounts Receivable Specialist to join our team in San Ramon! Common Interest Management Services, an Associa company, is a leader in innovative HOA solutions with seven offices across the Bay Area and Central Valley. We're committed to improving communities and delivering outstanding service — come join our team!

Learn More About CIMS: https://commoninterest.com/

Why Work at CIMS?

At CIMS, we offer a vibrant and supportive workplace where your work makes a real impact. With growth opportunities and benefits, CIMS is the ideal spot to launch a fulfilling career in the HOA industry. We offer a comprehensive benefits package, including medical, dental, and vision insurance, a 401K plan with a match, vacation, sick, and holiday pay. We have a Social Committee that organizes fun company events like our Summer Picnic, Holiday Celebration, and virtual team-building activities!

This is a hybrid position based in our San Ramon office. With a schedule of two days in the office and three days working remotely each week, Monday – Friday, 8:00AM – 4:30PM. The hourly pay range is $24.00 - $26.00, depending on the candidate’s relevant experience and qualifications.

How You’ll Make an Impact

· Review invoices for accuracy, coding, approvals, and required supporting documentation

· Process vendor invoices and payments accurately and on schedule through electronic accounts payable systems, including ACH and EFT transactions

· Maintain accurate vendor records and respond promptly and professionally to vendor, board member, and internal inquiries

· Partner with Community Association Managers to research and resolve invoice, payment, and accounts payable issues

· Monitor operating cash balances before releasing payments and promptly notifying the appropriate Community Association Manager of potential cash-flow concerns

· Maintain complete and organized electronic accounts payable records and assisting with other accounting duties as assigned

· Manage invoice processing, electronic payments, vendor records, and accounts payable inquiries

· Collaborate effectively with community managers, vendors and accounting colleagues

What you bring

The ideal candidate will bring the following experience and capabilities:

· High School diploma or GED and three years of experience

· Previous accounting experience, including hands-on accounts payable responsibilities

· Strong attention to detail and a consistent commitment to accuracy

· Ability to organize and prioritize work for multiple entities while meeting recurring deadlines

· Professional written and verbal communication skills and a service-oriented approach

· Sound judgment, problem solving skills, and the ability to escalate questions when appropriate

· Proficient with Microsoft Office, particularly Excel and Outlook; experience with electronic accounts payable systems in preferred

· Ability to work independently while contributing to a collaborative accounting team

· Experience with an HOA or property management company is a plus but not required

· Strong organizational skills, and communication skills (verbal and written)

· Ability to manage changing priorities in a deadline-driven environment.

· We are looking for a dependable, professional candidate who takes ownership of their work and contributes positively to a collaborative environment.

The primary location for this position is 12647 Alcosta Blvd. Suite 275 San Ramon, CA 94583.