The Role
Processes and audits invoices, credit card purchases, check requests, online payments, vendor statements, rebates, and W-9 documentation. Maintains accurate records in QuickBooks and Ctuit, verifies invoice coding and delivery documentation, responds to vendor inquiries, supports cash discount opportunities, and assists with period- and year-end closing activities. Requires strong organization, prioritization, accuracy, communication, and problem-solving skills.
Summary Generated by Built In
Description
The essential functions include, but are not limited to the following
- Responsible for obtaining approval of invoices.
- Audit, code, and enter approved invoices and credit card purchases in QuickBooks.
- Prioritizes invoices according to cash discounts potential and payment terms. Obtain favorable terms for the company.
- Match invoices to checks, obtain signatures, and mail checks in a timely manner.
- Process check requests.
- Pay invoices online using company credit cards or bank accounts.
- Answer all vendor inquiries. Strengthen and grow relationships with vendors.
- Submit paperwork to vendors to obtain rebates.
- Obtain vendor statements to ensure that our records agree with the vendor.
- Review invoices in Ctuit to ensure that all invoices are coded correctly and recorded in QuickBooks
- Review delivery log and repairs and maintenance log to ensure that all invoices are received.
- Obtain W-9s from all vendors.
- Communicate and work with management
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
- Assist in period and year end closings.
- Assist with other projects as needed.
Requirements
- Minimum three years as an accounts payable clerk.
- Previous experience in bakery, or food environment preferred.
- Must have intermediate experience with QuickBooks, Word, Excel, and 10 key by touch.
- Must have strong organizational skills for follow-through and the ability to juggle and prioritize.
- Identify and resolve problems in a timely manner, gather and analyze information skillfully.
- Manage difficult client/customer situations, respond promptly to customer needs, solicit customer feedback to improve service, respond to request for service and assistance and meet commitments.
- Prioritizes and plans work activities and uses time efficiently.
- Demonstrate accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.
- Meets productivity standards and completes work in a timely manner.
- Adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays, or unexpected events.
Skills Required
- Minimum three years of experience as an accounts payable clerk
- Previous experience in a bakery or food environment
- Intermediate experience with QuickBooks
- Intermediate experience with Microsoft Word
- Intermediate experience with Microsoft Excel
- Ability to use 10-key by touch
- Strong organizational skills, follow-through, and ability to prioritize competing tasks
- Ability to identify and resolve problems and analyze information
- Ability to manage difficult customer situations and respond promptly to service needs
- Ability to plan work efficiently and meet commitments
- Accuracy, thoroughness, and quality-monitoring skills
- Ability to meet productivity standards and complete work timely
- Adaptability to workplace changes, delays, competing demands, and unexpected events
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The Company
What We Do
Katella Bakery, Deli & Restaurant is a family-owned landmark in Los Alamitos, California, founded in 1964. They specialize in traditional Jewish-style deli items, American cuisine, and a wide variety of freshly baked goods, including rye bread, challah, cakes, and pastries, all of which are prepared in-house.
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