About Us
AB Facility Services is a trusted facility solutions partner delivering integrated maintenance and building support services helping organizations create and maintain safe, efficient, high-performing, and welcoming environments.
Position Summary
The Accounts Payable Specialist will be responsible for the day-to-day management of the Company's accounts payable functions, including vendor invoices, contractor invoices, Ramp transactions, expense documentation, payment processing, and account reconciliations.
Key Responsibilities
- Process and maintain vendor and contractor invoices from receipt through payment.
- Review invoices for accuracy, appropriate coding, approvals, and supporting documentation.
- Manage and reconcile Ramp transactions, including receipts, coding, approvals, and outstanding transactions.
- Monitor company card activity and follow up on missing receipts or documentation.
- Maintain accurate vendor records and assist with vendor onboarding and updates.
- Process contractor invoices and verify required supporting documentation before payment.
- Match invoices to purchase orders, contracts, work orders, or other supporting documentation when applicable.
- Enter and maintain AP transactions within the accounting system.
- Assist with weekly payment processing and ensure invoices are paid according to established terms.
- Reconcile vendor statements and research outstanding or disputed balances.
- Communicate with vendors and contractors regarding invoices, payment status, discrepancies, and account questions.
- Identify duplicate invoices, incorrect charges, missing approvals, and other AP discrepancies.
- Maintain organized electronic AP records and supporting documentation.
- Assist with month-end close activities, including AP reconciliations and accrual support.
- Prepare AP reports and provide information to management and Accounting as needed.
- Support the Controller and accounting team with special projects and process improvements.
- Maintain confidentiality of financial and company information.
Qualifications
- 3+ years of accounts payable or accounting experience.
- Experience processing vendor invoices and payments.
- Experience with
Ramp or a similar corporate card/expense management platform preferred. - Experience with accounting software; Sage 300 experience is a plus.
- Strong Excel skills, including spreadsheets, lookups, and basic reconciliations.
- Strong attention to detail and organizational skills.
- Ability to manage a high volume of invoices and transactions while meeting deadlines.
- Strong written and verbal communication skills.
- Ability to independently follow up with vendors, contractors, and internal departments.
- Ability to identify discrepancies and resolve issues efficiently.
- High level of accuracy, accountability, and professionalism.
Skills Required
- 3+ years of accounts payable or accounting experience
- Experience processing vendor invoices and payments
- Experience with Ramp or a similar corporate card or expense management platform
- Experience with accounting software
- Sage 300 experience
- Strong Microsoft Excel skills, including spreadsheets, lookups, and basic reconciliations
- Strong attention to detail and organizational skills
- Ability to manage a high volume of invoices and transactions while meeting deadlines
- Strong written and verbal communication skills
- Ability to independently follow up with vendors, contractors, and internal departments
- Ability to identify discrepancies and resolve issues efficiently
- High level of accuracy, accountability, and professionalism
What We Do
AB Facility Services (ABFS) provides integrated facility management solutions, specializing in janitorial services, mechanical maintenance, engineering support, and energy management. With a client-first approach, the company serves diverse sectors including commercial, aviation, education, and hospitality across the Northeast, Mid-Atlantic, and Southern Florida, ensuring that properties remain clean, safe, and operational.
