Accounts Payable Specialist
Location: Tempe, AZ | In-Office
Schedule: Monday - Friday | 8 am – 5 pm
A well-established general contractor based in Mesa, AZ is seeking a dependable, detail-oriented Accounts Payable Specialist to manage day-to-day AP activities with a strong focus on vendor invoice processing, job-cost coding, payment support, and documentation accuracy.
You’ll work alongside the accounting team and partner closely with Project Managers and Operations to ensure invoices are coded correctly, supporting documents are complete, and payments stay on schedule — all while helping maintain clean financial records and audit-ready files.
This role is ideal for someone who enjoys organization, problem solving, and construction-related accounting.
What You’ll Do
Accounts Payable – Vendor Invoicing & Job Costing
- Receive and enter vendor invoices into Foundation software
- Ensure accurate coding to jobs, cost codes, and GL accounts
- Match invoices with POS/delivery tickets and obtain approvals
- Process Subcontractor invoices and obtain approvals
- Resolve discrepancies with vendors or internal teams
- Prepare scheduled check payment runs including lien release processing
- Reconcile vendor statements
- Follow up on missing invoices, credits, or discrepancies
Vendor Setup & Compliance
- Collect W-9’s and support vendor onboarding
- Track insurance/COI/lien releases when required
- Assist with 1099 preparation and year-end reporting support
Reporting & Team Support
- Support month-end close and AP cleanup
- Maintain organized project files and documentation
What We’re Looking For
Required
- 3+ years Accounts Payable experience (construction strongly preferred)
- Experience coding costs to jobs/projects
- Familiarity working in environments with AIA billing and retainage
- Working knowledge of Foundation software
- Strong documentation, reconciliation, and communication skills
- Organized, reliable, and able to manage multiple priorities
Preferred
- Experience with Textura/GC portals
- Experience with Procore or similar construction systems
- Background in a subcontractor or job-cost environment
Core Strengths
- Consistent, audit-ready documentation
- Accurate job cost coding
- Reliable follow-through with vendors and internal partners
- Team-oriented mindset with strong accountability
What We Offer
- $22 - $32/hour, pay based on experience - paid weekly
- Supportive training and collaborative team environment
- Growth opportunity within a well-established construction subcontractor
- Comprehensive benefits including:
- Health, dental, and vision insurance
- 401(k)
- Paid vacation
Work Schedule: Monday - Friday, 8 am - 5 pm, In-office, full time (Mesa, AZ)
Reports To: Controller / CFO
Works With: Accounting Team, Project Managers, Operations, Purchasing
KSI’s Talent Acquisition Team partners with companies to support their recruiting needs. This is a direct-hire position with the employer.
Skills Required
- 3+ years Accounts Payable experience (construction strongly preferred)
- Experience coding costs to jobs/projects
- Familiarity working in environments with AIA billing and retainage
- Working knowledge of Foundation software
- Strong documentation, reconciliation, and communication skills
- Organized, reliable, and able to manage multiple priorities
- Experience with Textura/GC portals
- Experience with Procore or similar construction systems
- Background in a subcontractor or job-cost environment
What We Do
Katalyst Systems Impact (KSI) is a team of independent consultants providing a hands-on approach to business growth and leadership development. They offer fractional talent acquisition, financial guidance, and strategic business solutions designed to provide essential structure for entrepreneurs. By utilizing systematic processes and leveraging collective IQ, KSI helps companies align their talent with their vision to grow and exceed expectations.
