The Role
The Accounts Payable Specialist/Receptionist will manage accounts payable processes while also serving as the front desk contact for visitors, vendors, and clients, ensuring prompt and accurate payment processing and maintaining office operations.
Summary Generated by Built In
About Beasley Media Group
Beasley Media Group is an innovative media company operating in one of Florida’s most desirable locations. Join our corporate team in beautiful Naples and contribute to the financial and administrative operations of a dynamic, forward-thinking organization.Position Summary
We are seeking a highly organized, detail-oriented, and professional individual to serve as both an Accounts Payable Specialist and Receptionist. This dual-function role is the first point of contact for visitors, clients, and vendors while simultaneously managing the full accounts payable cycle for the corporate finance team. Ideal candidates are early-career accounting professionals (1–2 years of experience or an associate degree in accounting) who thrive in a fast-paced environment and take pride in delivering both financial accuracy and a polished front-office experience.Key Responsibilities
Front Desk & Office Operations- Serve as the primary point of contact at the front desk, greeting and assisting visitors, clients, and vendors in a professional and welcoming manner.
- Answer, screen, and direct incoming phone calls and emails; take and relay accurate messages.
- Manage incoming and outgoing mail and deliveries, including courier coordination.
- Maintain a clean, organized, and professional reception area and common spaces.
- Coordinate and order meals for executive staff, company meetings, and corporate events.
- Oversee daily office operations and maintain adequate office supply inventory; coordinate with vendors as needed.
Invoice Management
- Process and manage accounts payable invoices received through multiple channels (email, mail, and electronic systems).
- Review invoices for completeness, accuracy, and proper supporting documentation.
- Verify coding and authorization prior to processing; perform three-way match (PO, receipt, invoice) as applicable.
Payment Processing
- Ensure timely and accurate payment of all vendor invoices in accordance with vendor terms.
- Maintain payment schedules to optimize cash flow and prevent late fees.
- Process payment runs and coordinate check distributions, ACH payments, and wire transfers.
Accounting & Reconciliation
- Code invoices to appropriate general ledger accounts in accordance with company policies and GAAP.
- Maintain accurate and well-organized accounts payable records.
- Support month-end close activities and assist with account reconciliations.
Vendor Relations
- Serve as the primary contact for assigned vendors regarding invoice status and payment inquiries.
- Proactively resolve payment discrepancies and disputes in a professional manner.
- Build strong vendor relationships to ensure uninterrupted service delivery.
- Collaborate with internal departments to address invoice questions and approval workflow issues.
Qualifications
Required- 1–2 years of accounts payable or general accounting experience, OR an Associate degree in Accounting or a related field.
- Prior experience in a receptionist, front-desk, or administrative support role preferred.
- Fundamental understanding of accounts payable processes, workflows, and GAAP.
- Understanding of how AP transactions impact general ledger posting.
- Intermediate proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Exceptional attention to detail, accuracy, and organizational skills.
- Professional demeanor, strong customer-service orientation, and excellent communication skills (written and verbal).
- Ability to multitask and independently manage competing priorities.
Preferred
- Experience with accounting software or ERP systems (e.g., QuickBooks, Sage, NetSuite).
- Familiarity with three-way match processes.
- Previous experience in media, entertainment, or corporate environments.
Core Competencies
- Independent Worker – Manages workload autonomously while balancing multiple responsibilities.
- Problem Solver – Strong analytical skills; researches issues and develops effective solutions.
- Team Player – Collaborative mindset with outstanding customer-service orientation.
- Communicator – Clear, professional written and verbal communication with vendors, visitors, and colleagues.
- Organized – Systematic approach to work; able to pivot seamlessly between financial and front-office tasks.
Comprehensive Benefits Package
- Health & Wellness: Medical, dental, and vision insurance.
- Financial Security: Life insurance, short-term and long-term disability coverage.
- Retirement: 401(k) retirement plan.
- Work-Life Balance: Employee Assistance Program (EAP).
- Time Off: Paid time off and company holidays.
Why Join Beasley Media Group?
- Work in the vibrant Naples, Florida area with an excellent quality of life.
- Grow your career in a dynamic media industry environment.
- Collaborate with experienced finance and operations professionals.
- Be part of an innovative, forward-thinking organization.
- Develop transferable skills in a supportive team setting.
How to Apply
Application Deadline: Open until filled. We encourage interested candidates to apply early.Please submit your resume and a brief cover letter highlighting your relevant experience.
Beasley Media Group, LLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Skills Required
- 1-2 years of accounts payable or general accounting experience
- Associate degree in Accounting or a related field
- Intermediate proficiency in Microsoft Office Suite
- Understanding of AP transactions and general ledger posting
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The Company
What We Do
Beasley Media Group, Inc. is a subsidiary of Beasley Broadcast Group, Inc. (NASDAQ: BBGI), which was founded in 1961 by George G. Beasley. Today, Beasley Broadcast Group owns and operates 69 stations (50 FM and 19 AM) in 16 large-and mid-size markets in the United States. Approximately 20.1 million consumers listen to Beasley radio stations weekly over-the-air, online and on smartphones and tablets and millions regularly engage with the Company’s brands and personalities through digital platforms such as Facebook, Twitter, text, apps and email. For more information, visit www.bbgi.com.
