We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!
A SNAPSHOT OF YOUR ROLE
The Accounts Payable & Expense Management Officer’s role delineation is approximately 40% AP tasks, 40% EM tasks, and 20% VM tasks. This is how you roll:
As an AP Officer:
Full-function accounts payable processing; invoice matching.
Following up on AP Rejections in the accounts payable system and helping when required.
Reconciling vendor statements.
Reviewing and posting batches.
Understanding the P2P (procurement to pay) process.
Responding to external vendor queries via outlook.
Ensuring all critical deadlines are met.
Processing Program payments diligently and accurately.
Appropriately escalating accounts payable and purchasing issues to the AP Manager for review and assistance.
As an Expense Management Officer:
Full function expense management processing.
Assisting with the overall administration of SWM corporate credit cards sitting within the Accounts Payable team.
Ensure Credit Card transactions are processed on a timely manner.
Day-to-day operation regarding the expense management system, including staff out of pocket expenditure.
Approving and ensuring any spend is within corporate guidelines before it is sent to managers.
Manage and respond to internal queries from internal stakeholders.
As a Vendor Maintenance Officer:
Full-function vendor maintenance.
Setting up of vendors in the system from staff’s requests.
Reviewing vendor’s bank details and ensuring that it has been verified.
Ensuring that vendor’s queries (emails and calls) are being answered on a timely manner.
A BIT ABOUT YOU
Extensive experience across all facets of Accounts Payable.
Sound knowledge of Expense Management function acquired in a medium to large organization.
Proven history in process driven environment and roles.
Clear, persuasive, concise and professional communication skills – both written and verbal.
Superior level of computer skills: Excel and Word, with demonstrated prior experience working with computerised accounting packages.
Strong attention to detail.
Numerical acumen.
Problem solving skills.
Advanced account reconciliation skills.
Ability to work effectively within a broad and diverse team and able to build positive relationships across all levels of the organisation.
Ability to work independently within an environment of high-level governance and tight deadlines.
Able to prioritise and focus team resources as best required by the business, excellent utilisation of time management skills.
Customer focussed.
Self-motivated.
Taxation knowledge including FBT and GST
WHAT SUCCESS LOOKS LIKE
Accurate Financial reports
Successful Performance Management
Positive Feedback from the Managers and Stakeholders
Other metrics as dictated by the Finance Department
We’re proud of our diverse global team, all working in a collaborative environment and happy to share these common values:
Ambition: Voice and measure your goals.
Collaboration: Brilliant jerks can be brilliant elsewhere.
Impact: Do, get it done, create impact.
Judgement: Make wise judgement calls, putting the team and business at heart.
Leadership: Continuous improvement starts with independent action.
Leverage: Do more with less, master the art of leverage.
Passion: Be positive, bring passion and energy.
Transparency: A transparent team can help each with other.
Join the A-Team and experience the A-Life!
Skills Required
- Extensive experience across all facets of Accounts Payable.
- Sound knowledge of Expense Management function in medium to large organisations.
- Proven experience in process-driven environments.
- Clear, persuasive, concise and professional written and verbal communication skills.
- Superior computer skills: Excel and Word, plus experience with computerised accounting packages.
- Experience responding to vendor queries via Outlook/email.
- Strong attention to detail and numerical acumen.
- Problem solving skills and advanced account reconciliation skills.
- Ability to work independently and within diverse teams under tight governance and deadlines.
- Ability to prioritise workload and manage time effectively.
- Customer-focused and self-motivated.
- Taxation knowledge including FBT and GST.
- Understanding of Procure-to-Pay (P2P) process.
- Experience with vendor setup and bank detail verification.
What We Do
Acquire Intelligence is a global business transformation company and leading provider of business process outsourcing (BPO) and AI consulting services. Using their Automate, Eliminate, Reallocate framework, they blend process improvement and automation with global outsourcing to help businesses eliminate inefficiencies, drive scale, and achieve real-world outcomes.
