Accounts Payable Manager

Manage the Accounts Payable Process: 

• Ownership of the entire AP cycle, from invoice receipt to making payments. 
• Ownership of AP month end closing activities, ensuring that all AP transactions are properly recorded, accruals are accounted for, and reconciliations are completed in a timely manner. 
• Ensure invoices are processed accurately and in a timely manner. 
• Monitor outstanding payables and manage cash flow accordingly. 

Manage the Employees Expense Process: 

•  Ownership of the approval process for employee expenses. 
• Reconciliation of cash and corporate card submissions and payments. 
• Team Leadership and Development: 
• Lead, mentor, and manage three direct reports. 
• Establish clear objectives and KPIs for the AP team. 
• Train new team members and provide ongoing support to existing staff. 

Vendor Relationship Management: 

• Build and maintain strong relationships with vendors. 
• Address any discrepancies or issues with invoices, payments, or vendor contracts. 
• System and Process Improvement: 
• Lead AP transformation processes to focus on automation, standardisation and scalability. 
• Reduce manual processing through ERP optimization. 
• Ensure compliance with internal controls, financial policies, and external regulations including the preparation of process notes and documentation. 

Reporting and Analysis:

• Prepare reports on AP activity, cash flow, and expenditure trends for senior management. 
• Analyse payables data to identify areas of cost savings and efficiency. 
• Monitor and report key metrics such as days payable outstanding (DPO). 
• Budgeting and Forecasting: 
•  Partner with finance, procurement and operational stakeholders to contribute to budgeting processes and periodic forecasting activities 
• Assist in cash flow forecasting based on upcoming payment obligations. 
• Ensure that all payments are aligned with the company's budgetary controls. 

Compliance and Risk Management: 

• Own and maintain the Accounts Payable control framework, ensuring compliance with company policies,
• approval authorities and regulatory requirements. 
•  Lead AP audit related activities, maintain SOPs and process documentation, and ensure the function remains audit-ready at all times. 
• Identify and mitigate risks relating to fraud, duplicate payments, vendor master data and control weaknesses through effective monitoring and governance.

Technical Skills: 

• Strong understanding of accounting principles, especially in the areas of accounts payable. 
• Proficiency in accounting software and Microsoft Excel. 
• Familiarity with ERP systems and automation tools related to AP. 

Analytical Abilities: 

• Ability to analyse financial data and generate actionable insights. 
• Strong problem-solving skills, especially in resolving discrepancies and optimizing processes. 

Communication and Negotiation: 

• Excellent communication skills for working with vendors and internal departments. 
• Negotiation skills for managing vendor terms and resolving disputes. 

Leadership and Teamwork: 

• Leadership experience in managing and motivating a team. 
• Collaboration with other departments (e.g., procurement, finance) to align AP processes with overall financial goals. 

Attention to Detail: 

• Meticulous attention to detail to ensure accurate invoice processing and payment management. 
• Ability to spot errors, inconsistencies, and areas of potential risk

Essential Requirements 

• Bachelor's degree in Accounting, Finance, or a related field preferred
• 5-7 years of experience in accounts payable or accounting roles, with at least 3 to 5 years of management experience. 
• Proven track record of Transforming and improving AP function within a busy finance department. 
• Experience in managing employee expense processing. 
• Managed a minimum of 2 or more team members. 
• Strong communication skills and ability to interact well with management and key stakeholders. 
• Experience managing AP across multiple legal entities and currencies 
• Experience managing high-volume invoice processing environments 

Desirable: 

• Experience in manufacturing/production/supply chain industry sector is a distinct advantage. 
• Experience in power BI 

• 100% Remote / Work From Home 
• Work Days: Monday to Friday
• Shift Schedule: 2pm to 11pm PH Manila time
• Earn up to 135,000 depending on the experience