Job Description:
The Accounts Payable Coordinator is responsible for cutting and mailing all checks from various entities, as well as working closely with accountants and the treasury department to ensure AP processing runs efficiently.
DUTIES and SPECIFICATIONS:
The Accounts Payable Coordinator’s primary responsibilities include but are not limited to the following:
- High-volume processing of invoices from various accounting systems for multiple properties.
- Reviewing vendors and working with Operations to ensure updates are made accordingly.
- Processing voids, re-issues, and reversals.
- Mailing checks via regular mail and/or courier.
- Entering manual payments to reconcile items on aging reports.
- Processing rush requests daily.
- Manually enter invoices for closed properties and ZRS corporate when necessary.
- Assisting with reviewing, processing, and filing 1099/1096 tax documents at year-end.
- Performing additional accounts payable-related duties as needed.
SKILLS, KNOWLEDGE, AND ABILITIES:
- Proficient in computer skills, including Windows and Microsoft Office.
- Preferred knowledge of all relevant software programs.
- Ability to read and write in English professionally.
- High level of professionalism, poise, and the ability to adapt to changes.
- Excellent customer service and interpersonal skills.
- Strong verbal and written communication skills.
- Ability to work both independently and in a team environment.
- Attention to detail, strong organizational skills, and self-motivation.
- Understanding of business practices, principles, processes, and corporate office etiquette.
- Strong organizational, multitasking, and time-management skills.
- Ability to meet deadlines and perform well under pressure.
- Ability to maintain confidentiality for both the company and its clients.
QUALIFICATIONS:
- 2+ years of Accounts Payable experience.
- Associate’s degree in accounting, Business, or a related field from an accredited college or university is preferred.
WORKING CONDITIONS and PHYSICAL DEMANDS:
The Accounts Payable Coordinator works in an office environment and should be able to sit for extended periods of time. The position requires the ability to push, pull, stoop, kneel, reach, grasp, talk, hear, climb, and lift objects up to 15 pounds with ease. Must be able to operate office equipment such as computer, phone, fax, scanner, etc. The position typically works normal business hours in the corporate office, with occasional evenings or weekends during busy periods, such as in January
ZRS Management is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Top Skills
What We Do
ZRS Management, LLC (formerly ZOM Residential Services, Inc.) is a Florida Limited Liability Company originally formed in 1991 to manage high quality multifamily communities.
In 2010, ZRS Management, LLC became a stand-alone third party management company. Currently ZRS manages over 80,000 units for various institutional clients, partnerships, and individual owners.
Our Commitment to Our Clients:
• Our Regional Managers will be responsive to your needs as their portfolios will not exceed six assets.
• ZRS offers strong support to our on-site teams through our regional marketing, training, and operations professionals.
• Our CPA-led accounting department delivers accurate and timely financial reporting with the flexibility to customize reports to any clients' needs.
• ZRS teams are flexible and can operate various property management software and web-based systems for both apartment assets and condominium associations.
• ZRS Management understands that our success is built from the success of our clients; therefore we are committed to your asset as if it was our own.
NOTHING BUT OUR COMPLETE, UNDIVIDED ATTENTION.
