COMPANY OVERVIEW: Together We Soar!
Vesta Property Services has been in the industry for more than 25 years and holds over 800 community management contracts while serving the amenity needs of Florida's most prestigious communities! We are proud to employ over 1,000 associates and have been rated as one of Florida’s Top Workplaces.
Our Vesta associates are our most valuable resource. We hire people we trust and give them autonomy to do their best work. We also support professional development with training, coaching and regular feedback. We have a highly collaborative culture supported by our EAGLE PRIDE values!
JOB SUMMARY: Your Flight Plan!
The Accounting Payable Coordinator is responsible for providing financial, administrative, and clerical services. This includes the processing and monitoring of payments and expenditures. Providing these services in an efficient and accurate manner so that vendors and suppliers are paid within time limits.
RESPONSIBILITIES AND DUTIES: Ready to Fly!
- Enter all invoices according to associations budgets
- Utilize the Strong Room process in accordance with policies and procedures for each client
- Process manual payments and phone payments when necessary
- Maintain vendor W9’s and appropriate certificates of insurance
- Handles phone calls regarding vendor histories
- Back up for and/or handling estoppel processing
- Back up for and/or handling collections
- Handles entry of new owners into accounting system
REQUIRED EXPERIENCE AND QUALIFICATIONS: The Wingspan Needed!
- 2 to 5 years of accounts payable experience preferred
- Ability to meet deadlines, and multitask in a fast-paced environment
- Excellent oral and written communication skills
- Proficient in Microsoft Office
- Property management accounting software experience a plus
- Bachelor’s degree in business administration, accounting, finance or minimum two years of accounting/accounts payable experience
- Occasional travel may be required
PHYSICAL DEMANDS AND WORK ENVIROMENT: Our Nest is your Nest!
- Ability to lift up to 15lbs
- This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
BENEFITS: The Perks of Eagle Pride!
At Vesta Property Services, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet your needs and the needs of your family, including your pets. We offer benefits such as medical, dental and vision, life and disability, 401K retirement plans, and additional benefits such as Health Savings Account, Flexible Spending Account and Pet Discount Plan.
In Addition, we provide support by offering free counseling sessions, legal advice sessions, professional development and an outstanding referral program- to both our Full-time and Part-time staff associates!
AAP/EEO Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
DRUG FREE WORKPLACE
In compliance with the Drug-Free Workplace Act of 1988, Vesta Property Services has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Vesta Property Services associates and to the security of the company's equipment and facilities. For these reasons, Vesta Property Services is committed to the elimination of drug and alcohol use and abuse in the workplace.
OTHER DUTIES MAY BE ASSIGNED
The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Skills Required
- Bachelor's degree in business administration, accounting, or finance OR minimum two years of accounting/accounts payable experience
- 2 to 5 years of accounts payable experience
- Ability to meet deadlines and multitask in a fast-paced environment
- Excellent oral and written communication skills
- Proficient in Microsoft Office
- Property management accounting software experience
- Ability to lift up to 15lbs
What We Do
Vesta Property Services offers integrated solutions for homeowners associations (HOAs), condominiums, and commercial properties, providing essential administrative, financial, and maintenance services. They redefine property management through superior amenities programming and lifestyle curation.
