Accounts Payable Coordinator

Position Summary

The Accounts Payable Clerk at Boreal International Corp. plays a critical role in managing the company's accounts payable function, which includes entering, coding, and processing invoices, scheduling payments, and reconciling accounts. This position is essential for maintaining financial integrity and ensuring smooth operations within the accounting department.

Responsibilities

• Managing the full-cycle AP process, ensuring timely and accurate vendor payments.
• Receive, review, and enter vendor high-volume of invoices and expenses ensuring accuracy of GL coding.
• Prepare weekly payment batches (checks, ACH, wire transfers) and resolve discrepancies.
• Act as the primary contact for vendor inquiries, reconciling vendor statements regularly.
• Performing 3-way matching of invoices to purchase orders and receiving reports.
• Closing Support: Assist with month-end and year-end closing activities.
• New vendor setup process.
• Ad hoc report requested by Management.
• Month end, quarter end and year end expense variance analysis.
• Track and analyze balance sheet reserve accounts.
• Work with vendors on pending items and credit memos.
• Perform day to day administrative duties and special projects as assigned.

Requirements

• High school diploma/GED; associate’s degree in accounting or finance preferred
• 2-3 years of experience in accounts payable, general accounting, billing, or related finance roles
• Basic proficiency in Microsoft Office Suite, particularly Excel and Word
• Strong organizational skills and meticulous attention to detail
• Ability to multitask and manage time efficiently to meet deadlines
• Ability to maintain confidentiality and practice ethical business standards
• Strong communication and customer service skills.
• Bilingual, fluent speaking and writing English and Spanish are required.