Jobs at Vesta Property Services, Inc.

Provide clerical and administrative support including scheduling meetings and travel, desktop publishing and presentations, file management, phone and email handling, coordination of mailings and special projects, and processing confidential information while working independently and with teams.

Manage multiple homeowner associations: oversee budgets, collections, vendor contracts, maintenance and inspections, enforce governing documents, prepare board materials and minutes, coordinate insurance and legal matters, supervise vendors and site employees, and ensure compliance with Florida statutes. Daily travel across assigned communities is expected.

Manage multiple homeowner associations: oversee budgets, vendor performance, maintenance, compliance with Florida statutes, board communication, inspections, collections, meetings, and supervise site staff. Ensure contract and insurance compliance and deliver monthly management reports.

The Clubhouse Staff is responsible for greeting residents, enforcing community policies, providing tours, and handling administrative tasks related to community events and facility management.

Manage owner payments and receivables: post cash/check/credit transactions, reconcile lockbox deposits, investigate discrepancies and deductions, prepare reports, coordinate collections, and maintain confidential records.

Provide accounting consultation to managers, develop financial policies and systems, perform special financial studies, advise on fiscal procedures, ensure compliance, and handle confidential financial data. Occasional travel may be required.

Greet residents and guests, manage gate access and event logistics, provide tours, enforce community policies, handle administrative tasks (reservations, registrations, phones), perform light cleaning, and address conflicts or concerns in the clubhouse.

Prepare and review monthly, quarterly, and annual financial statements; manage month-end close, general ledger, AP/AR, reconciliations, payroll support, budgets, forecasting, and tax/1099 processes. Oversee accounting staff, implement internal controls, support audits, calculate commissions, and continuously improve financial systems and reporting.

As a Clubhouse Staff member, you will greet residents and guests, manage event logistics, provide tours, enforce policies, and assist with administrative tasks.

Provide clerical and administrative support including scheduling meetings and travel, desktop publishing and presentations, filing and records maintenance, phone and mail handling, drafting correspondence, coordinating projects and direct mailings, and handling confidential information for the department.

Assist the General Manager as a CAM-in-training, supporting community management tasks including inspections, budgeting, resident relations, vendor coordination, board meeting preparation, work order management, and onboarding to a full CAM portfolio within 12–18 months.

Provide clerical and administrative support including scheduling meetings and travel, desktop publishing and presentations, filing and recordkeeping, answering phones and drafting correspondence, coordinating mailings and special projects, handling confidential information, and supporting department operations. May lift up to 15 lbs and travel occasionally.

Manage multiple community associations including budgeting, vendor oversight, covenant enforcement, board support, inspections, meetings/minutes, collections monitoring, and day-to-day resident and property operations while ensuring compliance with Florida statutes.

The Community Association Manager oversees property operations, collaborates with boards, manages budgets, and ensures compliance with regulations and standards.

Manage corporate finance and accounting departments, produce monthly and annual financial statements and budgets, oversee AP/AR, payroll tax compliance, corporate income tax filings, internal controls, audits, and special financial projects while managing accounting staff.