Jobs at Vesta Property Services, Inc.

Provides front-line service to clubhouse residents and guests by managing gate access, facility tours, event support, ticket collection, room reservations, registrations, phone inquiries, and policy enforcement. The role addresses concerns, maintains a visible facility presence, performs administrative duties, and provides light cleaning. It is a sedentary clubhouse position with occasional walking and lifting up to 15 pounds.

Provides welcoming, responsive service to residents and guests in a community clubhouse. Responsibilities include registering visitors, supporting special events and show nights, giving facility tours, enforcing community policies, resolving concerns, handling reservations and registrations, answering phones, maintaining a visible facility presence, and performing light cleaning and administrative tasks.

Provides clerical and administrative support, including scheduling meetings and travel, maintaining files, handling correspondence and calls, coordinating mailings, preparing presentations and documents, managing confidential information, and supporting special projects. Requires independent judgment, strong organization, accuracy, communication skills, and the ability to prioritize diverse workloads. The role is sedentary, requires occasional filing and lifting up to 15 pounds, and may involve occasional travel.

Manage community associations, boards, vendors, employees, budgets, financial reporting, inspections, maintenance, compliance, meetings, insurance claims, and resident communications. The role administers association rules, coordinates contractors, monitors property conditions, prepares reports and meeting materials, and ensures compliance with Florida statutes and governing documents. An LCAM designation and at least eight years of experience are required, with daily travel expected.

Manage accounts receivable processes, including posting customer payments and revenues, updating unpaid invoices, investigating and resolving account discrepancies and deductions, coordinating collections, maintaining confidential records, reconciling receivable accounts, and preparing collection reports. The role requires accounting or finance experience, strong communication and organizational skills, Microsoft Office proficiency, and occasional travel.

Leads corporate shared services, including HR, IT, Sales, and Marketing, while aligning these teams with regional operations and executive leadership. Oversees team leads, translates strategy into action, manages cross-functional projects and meetings, tracks accountability, improves processes, and supports organizational effectiveness. Acts as a liaison between corporate and field operations, communicates priorities, manages stakeholders, and coordinates technology and process improvements across geographically distributed business lines.

Manage multiple homeowner associations: enforce governing documents, prepare and monitor budgets, oversee vendors and maintenance, conduct inspections, handle collections and insurance claims, prepare board packages and minutes, and ensure compliance with Florida statutes.

Manage and operate homeowner associations per Florida statutes and management agreement. Oversee budgets, vendor performance, maintenance inspections, meeting preparation and minutes, collections, insurance claims, rule enforcement, and serve as liaison to boards, legal counsel, and residents.

Provide accounting consultation to managers, develop policies and financial systems, advise on fiscal procedures, ensure compliance, handle confidential financial data, and support budget strategy.