Overview
The Global Finance function ensures robust financial control across our global operations, whilst partnering with the firm as a valued commercial advisor, influencing strategic decision making and driving long term profitable growth for the firm.
We achieve our vision with all our people working collaboratively with a shared culture and identifying themselves as part of one inclusive Global Finance team.
Role Summary
- Ensure all invoices and travel expenses are appropriately authorized and processed according to agreed standards.
- Accurate coding and posting of invoices and expenses into the purchase ledger.
- Assisting with preparation of payment runs.
- Reconciling supplier and Direct Debit accounts.
- Maintaining existing and creating new supplier accounts.
- Managing the accounts payable e-mail inbox.
- Other ad-hoc tasks and projects relating to accounts payable processes, as required.
- Highlighting recurring issues to senior members of the team and making suggestions for process improvement opportunities.
Key requirements (Communication/skills/experience)
Essential
- Strong understanding of invoice processing, local travel expenses, and AP controls.
- Excellent attention to detail with a focus on accuracy and effectiveness while working independently.
- Clear and confident communicator, both verbal and written.
- Willingness to learn and remain flexible with day-to-day delivery within the scope of accounts payable activity.
- Curious mindset to spot recurring process issues and influence change and continuous improvement.
- Meticulous eye for detail, exceptional organizational skills, and a practical approach to problem solving.
- Ability to multi-task and prioritise daily workload in a fast-paced environment.
- Proficiency in Microsoft 365.
Desirable
- Experience in a law firm or professional services environment.
- Experience with systems such as Elite 3E, Basware, Emburse and/or large ERP system Oracle Fusion, SAP, Workday
- Previous experience supporting process improvement or automation initiatives.
For individuals assigned and/or hired to work in New York and California, Freshfields is required by law to include a reasonable estimate of the compensation range for this role. This compensation range is specific to the States of New York and California and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $70,000 to $78,000.
EEO Statement
Freshfields US LLP is proud to be an equal employment employer. Our policies and practices will be free from unlawful discrimination based upon race, color, ethnicity, religion, creed, sex (including pregnancy, childbirth or related medical conditions), national origin, citizenship, immigration status, ancestry, age, marital status, protected veteran status, military service, disability, medical condition, genetic information, sexual orientation, gender identity, or any basis prohibited under federal, state or local law. We strive to promote an atmosphere that encourages equal opportunities and prohibits discriminatory practices, including sexual harassment.
Disability Accommodation for Applicants to Freshfields US LLP
Freshfields US LLP is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the alternative email address below to contact us about your interest in employment at [email protected] , or you can send your resume to [email protected] , or you can call us at +1-212-277-4000.
Skills Required
- Strong understanding of invoice processing, local travel expenses, and accounts payable controls
- Excellent attention to detail and focus on accuracy and effectiveness while working independently
- Clear and confident verbal and written communication skills
- Willingness to learn and flexibility with day-to-day accounts payable activities
- Curious mindset to identify recurring process issues and influence continuous improvement
- Meticulous attention to detail and exceptional organizational skills
- Practical problem-solving approach
- Ability to multitask and prioritize workload in a fast-paced environment
- Proficiency in Microsoft 365
- Experience in a law firm or professional services environment
- Experience with Elite 3E, Basware, Emburse, Oracle Fusion, SAP, Workday, or another large ERP system
- Experience supporting process improvement or automation initiatives
What We Do
Freshfields Bruckhaus Deringer is a global law firm with a long-standing track record of successfully supporting the world's leading national and multinational corporations, financial institutions and governments on ground-breaking and business-critical mandates. Our 2,800-plus lawyers deliver results worldwide through our own offices and alongside leading national firms. Our commitment and business know-how mean our clients rely on us when it matters most. Freshfields Bruckhaus Deringer has offices in Austria, Bahrain, Belgium, China, England, France, Germany, Hong Kong, Ireland, Italy, Japan, the Netherlands, Singapore, Spain, the United Arab Emirates, the United States of America and Vietnam.
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