- Daily Operations & Communication
- Open and maintain financial systems (Ostendo and MYOB).
- Monitor and respond to finance-related emails including supplier statements and invoices.
- Review bank accounts across all entities and escalate urgent payment requirements to management.
- Financials & Bookkeeping
- Perform daily bank reconciliations.
- Investigate and follow up on unadvised transactions and allocate to correct jobs or cost centres.
- Create and allocate Purchase Orders in Ostendo.
- Reconcile supplier invoices with delivery dockets and POs.
- Chase missing invoices, resolve discrepancies, and obtain staff approvals.
- Allocate invoices to the correct entity and maintain inter-entity loan accounts.
- Project & Inventory Administration (Ostendo)
- Maintain inventory including unit updates, pricing checks, and assembly roll-ups.
- Enter daily cutting sheets and adjust inventory for manufactured stock items.
- Set up new project files and defect jobs.
- Scan, rename, and file fabrication drawings to project folders.
- Maintain a personal invoicing tracker for variations, progress claims, and retention.
- Reporting & Compliance
- Daily / Weekly
- Update overdue debtors, outstanding creditors, and revenue per hour reports.
- Monthly
- Superannuation lodgements
- Monthly supplier summaries
- Accrued staff entitlements
- Work-in-progress (WIP) reporting
- Periodic / Annual
- IAS lodgements (outside BAS quarters)
- Q Leave reporting
- Payroll tax (bi-annual)
- FBT reporting (March)
- Insurance renewals
- Payroll & HR Support
- Process payroll in MYOB including timesheets, overtime, pay runs, and payslips.
- Draft employment agreements for new hires and role changes.
- Maintain ATO Taxable Suppliers reporting.
- Lodge apprentice claims.
- Track staff leave, probation periods, and performance review dates.
- Inter-Entity & External Support
- Manage Ultrafinish / AMS workflow including POs, invoicing, and reconciliations.
- Reconcile progress claims and update Smartsheet trackers.
- Assist the Financial Controller with budgets and ad-hoc finance tasks.
Requirements
- 8 to 10 years of experience
- Experience in bookkeeping or finance administration.
- Hands-on experience with MYOB and/or ERP systems (Ostendo highly regarded).
- Strong attention to detail and reconciliation skills.
- Ability to manage multiple entities and deadlines.
- Strong organisational and communication skills.
Work Arrangement
- Work Setup: On-site
- Work Hours: Monday to Friday, 6:00 am to 3:00 pm fixed start time, should complete nine 9 hours work
Why you should join our team!
Leaves entitlement, HMO and life insurance upon hire!
Ready to take on the next challenge? If you’re looking for an organisation with outstanding career-development opportunities, amazing work-life culture, and comprehensive benefits crafted to support work-life harmony, you might be a perfect fit at Deployed!
At Deployed, we truly believe that our team is the core highlight of our brand. With our goal of being a top business partner for our global clients, we take it as a responsibility to build a diverse, inclusive, and growth-oriented work environment where employees of all backgrounds and lifestyles feel a sense of belonging, mutual respect, and kindness.
Skills Required
- 8 to 10 years of experience
- Experience in bookkeeping or finance administration
- Hands-on experience with MYOB and/or ERP systems
- Strong attention to detail and reconciliation skills
- Ability to manage multiple entities and deadlines
- Strong organisational and communication skills
What We Do
Deployed is a non-traditional BPO company that provides offshore staffing solutions and remote staffing services, helping businesses leverage a wider talent pool by bridging cultural and communication barriers.
