Jobs at Deployed

Provide virtual assistant support focused on lead generation, CRM management, e-commerce order processing (eBay/Reuse OS), shipping coordination, and executive/admin tasks including email and calendar management, staff contract coordination, and ad-hoc operational support to free up the client's time.

Provide end-to-end bookkeeping and payroll services for a client portfolio using Xero and MYOB. Reconcile accounts, process payroll (STP, PAYG, super), prepare ATO/BAS reconciliations, set up Xero files, maintain client records, support client onboarding and administrative tasks, and ensure accurate financial reporting and compliance.

Provide administrative and project support: prepare and maintain documents and templates; organize digital files; schedule meetings, record minutes, and follow up on action items; assist with SOPs and process documentation; monitor project timelines; coordinate with stakeholders and support process improvement initiatives for the Process and Project Management team.

Manage end-to-end accounts payable for multiple venues: process and reconcile invoices using Dext, Ebev and Cooking the Books into Xero; ensure approvals, prepare payment runs, liaise with bookkeepers and venue managers, maintain financial records, and resolve supplier queries.

Drive B2B growth through cold outbound prospecting and reactivating warm leads across Southeast Asia. Manage key accounts, coordinate repeat orders and projects, upsell product ranges, maintain pipelines, gather market feedback, and collaborate with design, production, and project teams to ensure client satisfaction and retention.

Handle high-volume inbound calls to provide reservations and customer service, troubleshoot billing and technical issues, update customer records, upsell when appropriate, meet performance targets, and follow company policies and data protection standards.

The HR Administrator will manage recruitment, employee records, payroll administration, compliance tracking, and support HR team operations and documentation.

Review and check shop drawings (GAs, assemblies, parts) for compliance with structural and architectural documentation and Australian Standards. Ensure RFIs, latest drawings, and comments are incorporated, coordinate with drafting/project managers, generate queries and follow-ups, attend meetings and site visits as required, and prepare professional reports. Provide administrative support such as handling invoice re-submissions when requested.

Edit and upload high-resolution product images, write accurate product descriptions, update pricing/specifications, create and review purchase orders, associate products to marketplaces, perform data quality checks, prepare recurring reports, and support ad-hoc projects.

Lead SEO, GEO (Generative Engine Optimization) and AEO (Answer Engine Optimization) efforts: technical and on-page SEO, AI-search optimization, content strategy, schema implementation, and analytics reporting to increase organic and AI-driven visibility.

Provide multi-channel customer service for orders, billing, tracking, artwork guidance, order adjustments, and complaint resolution. Educate customers on products, promote offerings, coordinate people, and make outbound calls as needed.

Adapt and localise print and digital assets, perform image editing/retouching and text amendments, enforce brand guidelines, conduct quality checks, organise files, assist with promotional materials, and support the Marketing team on ad-hoc tasks.

Coordinate daily operations for short-let and serviced apartments: manage cleaners and schedules, handle client communications and on-the-ground issues, update Breezeway, track attendance, and suggest process improvements to support high-volume bookings.

Provide comprehensive administrative support to executive leadership: manage complex calendars and communications, arrange domestic and international travel, coordinate operational and stakeholder engagements in an airline catering context, organise meetings and events, maintain confidential records, support expense and onboarding processes, and prepare reports and briefing materials.

Plan, execute, and optimize paid social campaigns across Meta, TikTok, and Google Ads. Develop targeting and creative concepts, create/edit content (basic video editing), monitor performance, and produce weekly/monthly reports in Looker Studio and Google Sheets. Participate in client calls, provide strategic recommendations, and maintain commercially minded campaign strategies.

Produce and edit short-form social and web motion content using After Effects and Illustrator. Amend existing animations, prepare layered artwork, export optimized GIFs, animate maps, match brand guidelines, edit to music, perform strict self-review, and manage projects independently.

Manage and support the Sage X3 ERP system: user and license administration, troubleshoot errors, perform system housekeeping, validate processes via UAT and simulations, monitor transactions and MRP, support operations (POs, inventory, work orders), deliver training, and maintain documentation to ensure data integrity and smooth cross-department operations.

Generate and qualify leads, build a personal pipeline, secure meetings, and develop relationships with prospective international clients (audio/video production, advertising agencies, competitors). Own opportunities through conversion and drive B2B sales into international markets.

Provide inbox and calendar management, daily sales reporting from Tidystock and Xero, monitor stock turnover and flag slow-moving inventory, follow up on quotes and bad debts, manage company communications via Teams/Email/WhatsApp, take and distribute meeting notes, and handle overflow calls.

Create images, illustrations, animations and slide layouts for eLearning; collaborate with instructional designers; proofread, test and revise deliverables; follow timelines, maintain timesheets, and handle confidential material professionally.