Accounting Operations Specialist

Who are we?

J/PR is a global communications firm specializing in public relations, content creation, and social media. We work with some of the best hotels, resorts and lifestyle brands in the world, including Relais & Chateaux, Vail Resorts Hospitality and Hilton Luxury Brands to name a few. You can see our current client list here. Being a part of this international powerhouse agency will connect you to a roster of distinguished hotels, resorts, restaurants, real estate projects, and destinations across the globe, elevating your career (and your frequent flier status). We tell compelling original stories to connect brands to their target audiences. We’re passionate, professional, and purpose-driven. We're dedicated to our work, the agency, our clients, and each other.

Forbes said “These are the Women Dictating Where You’re Traveling,” and Inc. Magazine featured J/PR in an article titled, “How Two Millennial-ish Women Built a PR Powerhouse.” This is in addition to numerous awards like PR News Best Places to Work, New York Observer PR Power 5 for five years in a row, The PR Net 100, Forbes Five Star Agency, PR Couture Spotlight Agency of the Year, and Crain’s Best Places to Work (to name a few). 

At J/PR, we’re incredibly intentional about our company culture, and we wholeheartedly believe in a work-life blend, where you'll be empowered to continue learning and growing through travel, mentorship, training, and retreats, along with a connected company culture.

Who are you?

You are a self starter who can dive into spreadsheets seeking to organize data and create reports without hesitation. You have the ability to manage your time efficiently, being able to pivot from daily tasks to Ad-hoc projects when needed. You have excellent written and oral communication skills and feel comfortable communicating with employees and clients at all levels of the business. You are a reliable team member who takes responsibility for their work  and is dedicated to putting in your best work each day.  
 

The Role

As an Accounting Operations Specialist you will work closely with the Accounting Manager and CFO on various tasks related to invoicing, accounts payable, month end reconciliations, client expense report review and back end administration. It is crucial you have excellent communication skills, attention to detail and the capacity to handle various data entry and reporting tasks on a daily basis. QuickBooks Online, Microsoft Excel, Ramp, Claude, and Google Sheets are heavily used in this position. J/PR is a multi-entity and multi-currency organization. 
 

Key Skills

• Communication: Crucial that you have the ability to communicate with all levels of the company, as well as clients, ensuring professionalism and maintaining a strong, professional representation of J Public Relations.
• Time Management: With predictable daily tasks, it is important to maintain the ability to pivot and manage your time wisely to complete all tasks as assigned.
• Creativity & Problem-Solving: Ability to think creatively, identify areas for improvement, and build new processes that drive company-wide efficiencies.
• Invoicing: Ability to create, adjust, and distribute invoices. Pull statements of account and prepare backup documentation.
• Expense Report Administration: Review staff expense reports for accuracy and adherence to company expense policies. Administer support to staff on the SAP Concur expense platform. Export reports from Ramp to Excel to process invoices in QuickBooks.
• Accounts Payable: Entry and processing of bills to ensure they are received, approved, and paid in a timely manner.
• Collections: Monthly follow-up with clients with past-due accounts, flagging any clients with large outstanding balances to higher-ups and legal.
• Month-End Close: Complete employee account, company, partner, and P&L reconciliation. Ability to notice and research discrepancies is critical.
• Record Keeping: File and maintain digital and physical accounting, financial, and employee files, records, and receipts.
• Data Entry: Data entry and reporting using various software platforms, including QuickBooks, Ramp, Transaction Pro, Concur, Excel, Sheets, etc. Ad-hoc reporting, including insurance, as needed.

Duties and Responsibilities 

• In this role, you will manage and oversee essential financial operations, including bookkeeping, invoicing and payments. 
• Your expertise will help streamline our processes, maintain accuracy in financial reporting, and support informed decision-making across the organization. 
• Manage day to day bookkeeping tasks, Quickbooks and Ramp are heavily utilized. 
• Coordinate with clients and internal cross functional teams on expense management and invoicing.
• Handle professional communication with clients and vendors along with ownership of client billable expenses.
• Prepare and send invoices to clients in a timely manner along with heavy support with month end accounting closings.
• Strong understanding of intercompany accounting principles and reconciliation processes.
• Assist with month-end, quarter-end, and year-end closing activities.
• Support internal and external audits by providing required documentation.
• Monitor accounting payable and receivable to maintain accurate and efficient cash flow. 
• Generate and analyze financial reports and assist in budget preparation and forecasting.
• Collaborate with other team members to improve financial workflows and systems. 

Experience

• College Degree or comparable experience required 
• 2-4 years of prior work experience in Accounting and Business Operations 
• Experience using QuickBooks Online Accounting Software is a plus 
• Excellent organizational skills and ability to learn new tasks quickly
• Excellent verbal and written communication skills with close attention to detail
• Ability to collaborate with others and communicate concepts/issues with team members
• Experience using Claude to create process efficiencies a plus
• Complete trustworthiness and confidentiality, must pass a background check upon hire

Requirements

• BA or BS in Accounting, Finance or Information Systems
• Ability to work both hybrid 9am - 6pm Daily
• Ability to be in office 2 to 3 days per week

Benefits

 J/PR offers a competitive benefits package, including:

• Competitive pay: $27 - $30/hour, commensurate with experience and location
• Monthly Cell Phone Stipend
• Company contributions to medical, dental, and vision insurance premiums
• 401K with employer match
• Accrued PTO
• Birthday PTO
• Flexible Release Fridays
• Hotel trade with our world-class clients (complimentary stays across our entire portfolio)
• Hybrid office schedule (2-3 days in office)
• Corporate ClassPass discounts
• Pet insurance discounts
• Milestone gifts at 1, 5, and 10 years
• Annual holiday and summer parties, plus regular socials 
• Ongoing training and development opportunities

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa. 

EQUAL EMPLOYMENT OPPORTUNITY
J/PR strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law. 

HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. 

J/PR recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. J/PR may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.