The Role
The Accounting Manager oversees property accounting, lease administration, accounts payable, payment processing, tenant billing, compliance documentation, trial balance reviews, construction draw tracking, and financial reporting. The role manages accounting systems and third-party administrators, coordinates with project management and asset management teams, reviews leases and vendor documentation, resolves payment exceptions, supports debt compliance, and maintains company policies and document systems.
Summary Generated by Built In
POSITION SPECIFICATION
ACCOUNTING MANAGER
Shine Associates, LLC has been retained to search, identify and recruit an Accounting Manager on behalf of our client (‘Company’). This position will be based in either the Oakland, CA or Dallas, TX office.CONFIDENTIALITYShine Associates, LLC has been exclusively retained on this assignment. Information contained in this position specification as well as any other information concerning the Company provided or verbally discussed is confidential. All materials and discussions are to be utilized for the sole purpose of a candidate’s personal review of the career opportunity.CLIENT DESCRIPTIONOur client, along with its affiliated entities, is a fully integrated principal investment firm focused exclusively on light industrial real estate within the United States. Together with its affiliated property management company, the Sponsor is a vertically integrated real estate operating company with over 50 employees specializing in the investment and management of light industrial real estate. The firms’ in-house capabilities include leasing, facilities maintenance, construction management, and property management. The Firm’s vertically integrated team has demonstrated an ability to manage investments, property operations and dispositions throughout multiple market cycles. As of March 31, 2023, the Company owns and operates approximately 10.8 million square feet of light industrial real estate totaling over $2.1 billion of assets under management.ACCOUNTING MANAGER
ACCOUNTING MANAGERThe Accounting Manager oversees daily and periodic property accounting, lease management, payment processing, and compliance tasks. The individual must ensure accuracy, timeliness, and compliance with company policies.Daily Tasks:
- Monitor and manage the accounting inbox, responding promptly and efficiently.
- Oversee Third Party Administrator.
- Act as the liaison between Accounting and Project Management teams.
- Approve lease documentation.
- Review Vendor Café to ensure Certificates of Insurance (COIs) are current.
- Resolve Accounts Payable (AP) exceptions in Yardi Billpay and Vendor management systems.
- Review Yardi receipts processing to identify and correct exceptions.
- Track, monitor, and coordinate daily property payments.
- Approve tenant improvement (TI) allowance requests, verifying coding and available allowances.
- Review payment commit files prior to processing.
- Ensure all AP postings are complete before payment runs.
- Monitor and address AP exceptions promptly.
- Conduct a detailed review of leasing trackers for Asset Management team.
- Verify AP documentation adheres to approved naming conventions.
- Send weekly AP kickoff emails confirming vendor approvals.
- Reset checkscan batches and correct check numbers/routing details in Checkscan.
- Maintain and ensure the integrity of document management systems (e.g., Egnyte).
- Complete first reviews for debt compliance documentation via DocuSign and emails.
- Review monthly property Trial Balance workbooks for accuracy and completeness.
- Prepare and maintain construction draw tracker and escrow/impound analyses.
- Oversee accurate billing of commercial tenants, manage tenant billbacks, and ensure timely posting of late fees.
- Upload and maintain joint venture property monthly financials.
- Oversee and update company policies as necessary.
- Prepare transaction prorations as requested.
- Review annual CAM reconciliations
QUALIFICATIONS
- 5-7 years of property accounting experience
- Bachelor's degree in Accounting, Finance, Business Administration, or related field.
- Proven experience in accounting and lease administration.
- Proficiency in Yardi software, Vendor Café, and Checkscan systems.
- Strong organizational and communication skills.
- Detail-oriented with a proven ability to prioritize multiple tasks.
- Ability to maintain discretion and integrity while handling confidential information.
CONTACT INFORMATION
Shine Associates, LLC
45 School Street, Suite 301
Boston, MA 02108
www.shineassociatesllc.com
45 School Street, Suite 301
Boston, MA 02108
www.shineassociatesllc.com
Kelsey Shine, Director Hillary Shine, Principal
(508) 494-6569 (203) 613-3562
[email protected] [email protected]
Chandlee Gustafson, Associate
(978) 201-3100
[email protected]
Skills Required
- 5-7 years of property accounting experience
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field
- Proven experience in accounting and lease administration
- Proficiency in Yardi software, Vendor Cafe, and Checkscan systems
- Strong organizational and communication skills
- Detail-oriented with the ability to prioritize multiple tasks
- Ability to maintain discretion and integrity while handling confidential information
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The Company
What We Do
Shine Associates, LLC is a Boston based consulting and executive search firm that provides its clients in the commercial real estate industry with services at a national level. Shine Associates was founded by Hillary Shine in 2012. Ms. Shine combines over 12 years of commercial real estate and investment experience with an extensive network of relationships in order to partner with and share best practices among her clients. Philosophy: Senior level industry experience, practical working knowledge of the roles and responsibilities of executives and a deep network of quality relationships forms the foundation of success at Shine Associates, LLC. National Focus: Since 2010 Ms. Shine has successfully completed assignments and worked with clients in: Boston, New York City, Connecticut, Washington DC, Miami, Chicago, Cleveland and San Francisco. Diversified Client Base: Clients have included Private Equity Real Estate firms, Public REIT’s, Consulting Firms, Family Offices, Domestic and International Banks and Life Insurance Companies. Executive Searches: Focus and scope of work has included assignments in: Acquisitions, Asset Management, Finance, Research, Operations, Capital Fundraising, Investor Relations, Portfolio Management, Structured Finance, Brokerage, Analytics and Administration.
