Description
Position Summary: The Account Resolution Specialist is a position reporting directly to the Senior Account Resolution Specialist and will fill a critical role within the business to help improve the overall process of cash collections. This position is responsible for supporting their Area Vice President and the locations they are responsible for.
This includes helping to improve the Company’s cash collections and DSO metrics. The Account Resolution Specialist will work closely with the AR Invoicing and Cash Applications teams in providing the best experience to all customers.
Responsibilities: This position will be instrumental in assisting with the managing of AR Collections and operations for approximately 40,000 customers and $200M+ revenue per annum. This position is highly visible and requires the ability to prioritize, plan, and work cross-functionally with other departments.
Our ideal candidate is familiar with some accounting procedures and can manage daily financial transactions end-to-end.
Some additional responsibilities include:
- Monitor assigned portfolio of clients
- Become familiar with client billing guidelines in their respective portfolios
- Apply appropriate procedures to troubleshoot non-payment, including skip tracing, dunning letters, collection calls and e-mails.
- Conduct regular reviews of your portfolio to ensure that paged receivables are being properly addressed and uncollected accounts are escalated appropriately
- Interfaces with field, sales management and Customer Service on resolving customer billing disputes, collection assistance
- Attend monthly meetings with AVP’s and DOO’s regarding aging performance and problem accounts.
- Review policies and procedures and suggest improvements where appropriate
- Build and maintain strong relationships within and across departments and with internal and external customers
- Assist in the creation of productivity standards
- Research and resolves customer problems and complaints on billing, cash application and account issues
Core Competencies
Technical Knowledge – Working Experience
The preferred candidate will have a strong working knowledge of current collections
methodologies and/or strong customer service background. The individual will also be familiar with interaction between accounting systems, operating systems, and invoicing.
Requirements
Job Specific Competencies
Business Ethics – Basic Experience
Knowledge of practices, behaviors, applicable laws, rules, and regulations governing proper business conduct: ability to demonstrate ethical behavior in diverse situations.
Skills – Basic Experience
- Experience modelling business processes
- Strong analytical and problem-solving skills
- Excellent communication, interpersonal and presentation skills
- Highly energetic self-starter with a focus on obtaining results.
- Ability to multi-task, work under tight deadlines, and quickly adjust to changing priorities.
- Demonstrated ability to work collaboratively across teams and independently to meet deadlines and produce deliverables.
- Technical skills beyond job specific technology include Microsoft Office Suite, Excel, PowerPoint, Outlook, etc.
Education and Training
Roles at this level require a college degree or a minimum of 2 years of related professional experience
Skills Required
- College degree or minimum of 2 years of related professional experience
- Working knowledge of collections methodologies or a strong customer service background
- Familiarity with accounting procedures, accounting systems, operating systems, and invoicing
- Experience modeling business processes
- Strong analytical and problem-solving skills
- Excellent communication, interpersonal, and presentation skills
- Ability to multitask, work under tight deadlines, and adjust to changing priorities
- Microsoft Office Suite, including Excel, PowerPoint, and Outlook
What We Do
VRC Companies (dba Vital Records Control) is a national leader in digital document management solutions. It helps organizations streamline their records management processes for enhanced efficiency and compliance. Through its core brands—VitalScan, VitalChart, VitalRecords, and VitalShred—VRC provides a comprehensive suite of services including enterprise content management, health information management, secure document storage, and secure document destruction throughout the information lifecycle.
