Brennan Whitfield | Feb 08, 2023

Sending a “thank you” email to a hiring manager after an interview seems like a simple, straightforward task. After all, how complicated can writing a brief letter of gratitude to a new acquaintance possibly be?

More complicated than people think.

To hit the “send” button with confidence, consider these tips and templates for how to write a solid thank-you email after an interview. They just might make you stand out among the crowd of fellow candidates.


Should I Send a ‘Thank You’ Email After an Interview?

Yes, you should send a thank-you email.

The post-interview thank-you email probably isn’t going to make or break your chances of getting a job. But you should probably send one anyway, as it can bring upsides if you do and downsides if you don’t.

As an upside, they help candidates stay top of mind with hiring managers, even after the interview process is over.

Shwetha Shankar, vice president of customer success at Tray.io, had once passed on a candidate for a role she was hiring for, but the person’s thank-you email stuck out to her. So when a better-fitting role opened up down the road, the thank-you emailer was the first person Shankar reached out to.

As a downside, if you don’t send one, the hiring manager may notice and subsequently doubt your enthusiasm for the position, said career coach Kirsten Nelson. A polite follow-up might not cinch the job for you, but it at least shows that you want to work there.

There’s even more downside if you don’t send a thank-you email after having been interviewed for a customer-facing position, like a sales or customer success role, according to Stephen Jensen, director of mid market at Motive. He said hiring managers want to see candidates in these positions demonstrate initiative and follow-through.

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How to Write a ‘Thank You’ Email After an Interview

A thank-you email that is short, appreciative and sent within 24 hours of the interview is a great place to start. To go above and beyond, here’s the best points to mention and how to include them in your email.

Tips to Write a 'Thank You' Email After an Interview

  • Send it within 24 hours.
  • Simplify the subject line.
  • Keep it short and to the point.
  • Summarize the interview highlights.
  • Reinforce why you're the right person for the job.
  • Sound appreciative and excited.
  • Sign off professionally.


When to Send a ‘Thank You’ Email After an Interview

Knowing when to write your thank-you email becomes just as important as the email itself — and sending it within a maximum of 24 hours is the ideal time-frame, according to Nelson.

A prompt note shows that you’re responsive, a strong communicator with follow-through and that you’re excited about the role. If you wait two or three days to send it, though, the hiring manager might get a different impression of you — that you’re slow to respond or not too interested in the position.

That said, make sure you take enough time to put together a thoughtful message that doesn’t feel like a template you send after every interview.


Interview ‘Thank You’ Email Subject Line Tips

Keep your email subject line concise and to the point. Resist the urge to get clever or wordy, and reserve the meat of your message for the body of the email. Simple, streamlined subject lines work best for the occasion, according to career coach Wendy Saccuzzo.

Formal Subject Lines

Following an interview, especially the very first one, it’s usually best to keep your email tone formal. You’ll want to present the most professional side of yourself and reflect that you’re capable of traditional corporate communication.

A few examples of formal subject lines include:

  • “Thank You for the Interview” 
  • “Thank You for Our Conversation”
  • “Interview Follow-Up - Thank You”

Informal or Casual Subject Lines

If you have progressed further into the interview process or if the interview conversation presented itself as more casual, this can be reflected in your email and subject line. Being a bit more casual can indicate you have now formed a stronger bond with the interviewer, and reflect yourself as a comfortable and confident candidate. 

It’s important to know the boundaries of what is deemed casual for the context of the interview and the company’s culture. Don’t let casual slip into too casual. 

A few examples of casual subject lines include:

  • “Thanks for the Interview” 
  • “Thanks for the Conversation”
  • “Appreciated Your Time Yesterday”


What to Include in a ‘Thank You’ Email After an Interview

Keep the ‘Thank You’ Email Short and to the Point

Hiring managers are busy, so keep it brief. The career coaches interviewed for this article all said a few short paragraphs is a commonly prescribed length. 

That said, make sure the reader can tell you put time and effort into the email. Even though it’s short, it shouldn’t read like it was dashed off as an afterthought.

Summarize Interview Highlights

Giving a couple quick highlights demonstrates you were an active, attentive participant in the conversation. Interviewers are looking for more than just the ability to do the job.

In addition to thanking the interviewer, focus on referencing two or three high points from the interview. You could say something along the lines of:

  • “I appreciated you discussing…” 
  • “I enjoyed learning…”
  • “It was great hearing about…”

If you’re not entirely sure what to call back to, mine your conversation for highlights by reflecting on these questions first:

  • Did the interviewer make an interesting point?
  • Did something you discussed excite you?
  • Did you learn something new about the role or company?
  • Do you two have something interesting in common?

Reinforce Why You’re the Right Person for the Job

It never hurts to use the thank-you email to connect your past experience to details about the role that came up in the interview. That said, be sure to keep this part short and sweet — no more than a sentence — and to reference what you already discussed in the interview. 

You can add a sentence such as:

  • “I believe my previous experience in xyz would make me a great fit for this role.”
  • “From my experience as a xyz, I believe my skills would translate well into this role.”

Sound Appreciative and Excited

The tone of every post-interview thank-you email should be appreciative and excited.

When Mike Manoske, career coach and co-author of The Job Search Manifesto, advises job seekers, he recommends they use the word “appreciate” throughout their email — to express their thankfulness for the hiring manager’s time.

A thoughtful appreciation can look like the following:

  • “I appreciate you taking the time to speak with me.”
  • “I appreciated our conversation today.”
  • “Thank you for taking the time to discuss xyz with me.”

After expressing appreciation for the interview, a few example statements you could follow with to show appropriate excitement include:

  • “I look forward to learning more about the role.”
  • “I look forward to speaking further with you.” 
  • “I’m excited to learn more about the opportunity.”

Don’t Bring Up Interview Mistakes

Avoid bringing up a mistake you made or a flubbed answer you gave in your interview, as that may steer attention away from the positives of the experience.

“Don’t remind an interviewer of negative aspects of an interview,” Jensen said. “Finish on a positive note.”

Manoske thinks it depends on the severity of the flub. He gave an example of a client of his who gave the interviewer an incorrect number (a number they both knew). In her follow-up email, she briefly mentioned, “I meant to say it’s X, not Y.”


Sign Off Professionally

The final short paragraph of your thank-you email should cover a couple of things: Invite the interviewer to let you know if they have any further questions, and tell them you hope to stay in touch. It may look something like:

  • “Let me know if you have any further questions.”
  • “If any additional information is required, please let me know.” 
  • “Feel free to reach out if anything else is needed.”

After that, it’s time for the sign-off, where it’s probably best you stick to one of several classic options:

  • Best
  • Best Regards
  • Best Wishes
  • Kind Regards
  • Regards
  • Thanks

Manoske cautions candidates not to get cute or clever in their sign-off, as a last-ditch effort to get the interviewer’s attention.

“I don’t like the ones [that say], ‘I hope you know I’m a badass candidate,’” he said. “You don’t need to do all the bro stuff.”

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‘Thank You’ Email After Interview Examples

To help you get started, here are some samples of post-interview thank-you emails. Keep in mind that these are just starting points, though. You’ll want to add your own details and write with your own voice.


Formal and Short ‘Thank You’ Email for Interview 

These samples are best for those following the first interview, and/or looking to keep it more formal and traditionally professional. 


Subject: Thanks for the Interview

Hi [Name],

Thank you for your time yesterday. It was great connecting with you, and I appreciate the chance to learn more about the [job title] position.

Our conversation made me even more excited about the idea of joining your team. Especially because of what you said about A, B and C, and how that aligns with my experience doing X, Y and Z.

Let me know if you need any further information. Looking forward to hearing back from you on Thursday, as discussed. 

Thanks again!

[Your Name]


Subject: Following up After Yesterday’s Interview

Hi [Name],

Thank you so much for taking the time to meet with me to talk about the [job title] position yesterday. It was great hearing about how your team is working on X.

With the Y challenges you’re facing, I’m even more excited about the opportunity to bring my Z skills and experiences to the table.

I look forward to hearing back from you about next steps. In the meantime, let me know if there’s any additional information you need.

Thank you again,

[Your Name]


Casual and Short ‘Thank You’ Email for Interview 

These samples are best for those following the second or a later interview, and looking to keep it more casual and personable. 


Subject: Appreciated Your Time Today

Hi [Name],

Thanks for meeting with me today. I really appreciate you taking time out of your busy schedule to chat with me about the [job title] position.

I especially enjoyed hearing about how your team has been tackling X and Y problems, and how it’s planning to do more Z in the future.

Let me know if you have any further questions. And no matter the outcome, I hope we can stay in touch.


[Your Name]


Subject: Following up

Hi [Name],

Thanks for the great conversation today. I appreciate you taking the time to meet with me and for sharing your thoughts on how your team is contributing to [larger company goals].

That made me even more excited about this role and how it fits in with my passion for A, B and C.

Let me know if there’s anything else you need from me. Looking forward to hearing about next steps.


[Your Name]


Subject: Thanks for the Conversation

Hi [Name],

It was great talking with you yesterday. Always fun to meet a fellow General Assembly bootcamp grad!

I enjoyed learning more about the [job title] role and how you see it fitting into what [company] is trying to achieve with its larger mission of X.

Feel free to reach out if you have any additional questions for me. Thanks again for your time, and I hope we can stay in touch.


[Your Name]

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