Jobs at Worldwide Clinical Trials

Provides high-level administrative support to C-suite executives by managing complex calendars, global scheduling, domestic and international travel, meetings, events, correspondence, presentations, and confidential information. Builds relationships with senior leaders and stakeholders, maintains SharePoint calendars, coordinates executive activities across time zones, and proactively manages shifting priorities in a fast-paced global environment.

Lead the full lifecycle of sponsor contracts, change orders, amendments, and terminations for clinical research partnerships. Negotiate commercial terms, budgets, payment schedules, and contractual obligations while coordinating reviews with Legal, Finance, Operations, and other stakeholders. Maintain contract documentation, track financial metrics in CRM and finance systems, support project handovers, and facilitate communication with global sponsors and operational teams.

Generate and qualify inbound and outbound sales opportunities across assigned markets. Engage prospects through phone, email, and social outreach; research customer needs; schedule meetings with Business Development partners; develop territory strategies; maintain accurate CRM and sales activity data; collaborate with Marketing; and meet business development targets. The role is remote across Italy, Germany, Spain, or Poland and may represent the company at industry events.

Leads enterprise resource optimization strategy and workforce effectiveness initiatives within the EPMO. Develops frameworks, financial models, dashboards, and AI-enabled solutions to improve labor efficiency, capacity, productivity, cost savings, and delivery outcomes. Partners with Operations, HR, Finance, IT, and senior leaders to execute transformation programs, validate benefits, track performance, remove barriers, and drive accountability across global teams.

Manages sponsor-facing commercial contracts throughout the full lifecycle, including reviewing, drafting, negotiating, risk assessment, approvals, execution, and recordkeeping. Partners with Legal, Finance, Operations, Business Development, and senior stakeholders to resolve issues and align contract terms with business objectives. Supports MSAs, CDAs, amendments, notices, and other agreements while improving templates, playbooks, workflows, and contracting standards.

Prepare and record payroll journal entries, manage payroll transactions and accruals, reconcile liability accounts, investigate discrepancies, analyze month-end movements, support audits and fiscal reporting, and improve payroll accounting processes and controls across global payrolls.

Oversee financial governance, reporting, statutory compliance, accounting operations, and controls across multiple countries. Coordinate with accountants, tax advisors, auditors, and outsourced providers; support financial analysis, process improvements, finance transformation, and system enhancements. Partner with regional and global stakeholders to resolve accounting issues, ensure timely close activities, and provide insights supporting business decisions.

Manages the financial health of clinical research projects by recording actuals, forecasting revenue and costs, analyzing profitability, monitoring cash and invoices, supporting audits and change orders, ensuring regulatory compliance, and delivering accurate financial reporting to project teams and clients.

Manages the financial health of clinical research projects by recording actuals, forecasting revenue and costs, monitoring profitability and cash position, supporting invoicing and change orders, ensuring audit compliance, and preparing clear financial reports for project teams and clients. The role also reviews resource assignments, tracks regulatory requirements, and escalates financial concerns.

Build AI-powered finance applications using Databricks, Python, LLMs, and governed financial data. Develop tools for variance commentary, financial close checklists, reconciliation, FP&A, natural-language data exploration, and financial analysis. Partner with finance stakeholders, measure adoption and productivity gains, and maintain governance separating AI recommendations from financial controls. The role requires software engineering, finance process knowledge, and experience with Databricks, LLM applications, finance systems, and production-ready applications.

Leads global talent acquisition strategy, recruiting operations, and a team of recruiting professionals. Partners with HR and business leaders to anticipate workforce needs, improve sourcing and selection, analyze recruitment metrics, enhance candidate experience, manage recruitment systems and external providers, and personally recruit for senior and business-critical roles. The position is remote and contract-based for candidates in Serbia.

Develops and maintains forecasting models for clinical site payments, integrating Medidata Payments data and supporting financial reporting. Analyzes plan-versus-actual performance, budget variances, and forecast risks; prepares client-ready reports and reconciliations. Partners with Revenue Recognition, Clinical Operations, Project Analysis, and planning teams to support audits, change orders, study closeouts, compliance, and sponsor reporting requirements.

Provides workplace and office support, including shipment coordination, visitor reception, meeting-room preparation, catering, desk bookings, office-supply management, access badges, employee events, equipment and maintenance coordination, workplace moves, service tickets, onboarding and offboarding support, and travel arrangements. Requires professional customer service, discretion, organization, independent judgment, and proficiency with common office software and equipment.

Leads enterprise digital adoption, systems learning, and workforce enablement across clinical, financial, HR, collaboration, and corporate platforms. Manages two learning advisors, establishes learning governance, oversees implementation and release enablement, develops role-based training and performance support, measures adoption and proficiency, and partners with cross-functional stakeholders on global system rollouts and regulated training.

Administers and maintains the global LMS, including course workflows, training assignments, user accounts, reporting, support documentation, security configurations, and audit records. Resolves user and system issues, coordinates with IT and vendors, supports compliance inspections, develops guidelines and FAQs, trains end users, mentors team members, and leads assigned training projects. The role requires strong LMS expertise, customer service, communication, organization, and knowledge of pharmaceutical or CRO environments.

Negotiate, draft, review, and finalize clinical trial site agreements and related contracts with UK sites. Responsibilities include negotiating contract language and budgets, reviewing study costs, quality-checking documents, coordinating with legal, privacy, study, sponsor, regulatory, and site teams, facilitating signatures, maintaining contract records, and preparing amendments or termination documents. The role requires clinical research or CRO experience, UK site negotiation expertise, regulatory knowledge, strong communication, analytical, and risk mitigation skills.

Leads enterprise Finance systems strategy and transformation, owning the multi-year roadmap, technology architecture, AI and automation initiatives, data governance, platform evaluations, and complex cross-functional programs. Partners with Finance, IT, data, security, and architecture teams to modernize processes, deliver measurable outcomes, ensure governance and controls, and drive adoption. Mentors 1–3 direct reports while advising executives across global Finance functions.

The Senior Salesforce Architect owns enterprise Salesforce architecture, governance, roadmap, integrations, and AI capabilities across Sales, Marketing, and Sales Operations. The role partners with Certinia and enterprise technology teams, manages backlogs and service desk operations, establishes development standards, oversees platform releases, and leads administrators and developers. Responsibilities include designing scalable CRM solutions, governing data and security, evaluating build-versus-buy decisions, communicating strategy to executives, and delivering measurable commercial outcomes.

Designs, delivers, maintains, and measures global role-based training for Medidata, Certinia, Salesforce, and other validated enterprise systems. Partners with IT, EPMO, Clinical Systems, Finance, SMEs, and business leaders to support implementations, releases, compliance, adoption, and sustainment. Creates curricula, eLearning, videos, job aids, workshops, assessments, and performance support. Manages training timelines, LMS publishing, version control, stakeholder approvals, and global end-user enablement in a regulated, matrixed environment.

Leads the commercial learning and development strategy for a global CRO. Builds learning frameworks, competency models, curricula, onboarding programs, training content, and governance processes from the ground up. Consults with commercial leaders to identify capability gaps, facilitates workshops, supports commercial system onboarding and change communications, and measures learning effectiveness against business metrics. Requires strong instructional design, LMS management, stakeholder influence, communication, and facilitation skills, with travel up to 50%.