Jobs at WestCare

Provides administrative and clerical support for a substance use treatment program, including scheduling, correspondence, phone coverage, meeting preparation, reporting, filing, mail distribution, payroll, supplies, and travel arrangements. The role also supports policy and program-material development while maintaining confidentiality and professional standards. Candidates must be organized, communicative, proficient in Microsoft Office, able to pass background, drug, and institutional clearances, and obtain CPR, first aid, and tuberculosis-testing compliance.

Processes accounts payable invoices, checks, credit statements, vendor documentation, W-9 files, and year-end 1099s. Maintains AP records, handles vendor inquiries, completes credit applications, and assists with grant billings. Requires accurate bookkeeping, Microsoft Office proficiency, teamwork, confidentiality, deadline management, a valid driver’s license, and successful criminal background clearance.

Maintains electronic medical records and research databases, collects and tracks client data, conducts follow-up assessments and chart audits, performs basic statistical analyses, and prepares reports. The role also supports performance improvement, client outreach, survey administration, and coordination across multiple programs. Travel between program locations is required, along with collaboration with clients, administrative staff, and evaluation leadership.

Coordinates research and evaluation data collection, quality assurance, database maintenance, follow-up assessments, and reporting. Supports needs and capacity assessments, HMIS enhancements, evaluation strategies, stakeholder reporting, and data participation among service providers. The role requires collaboration with research, quality assurance, and program teams, community outreach, regular travel, and interaction with veterans and individuals experiencing behavioral health challenges.

Provides administrative HR support, including onboarding, employee file and HRIS maintenance, status changes, compliance tracking, audits, reporting, and appointment scheduling. Supports employee relations investigations, applies routine HR policies, resolves basic HRIS issues, responds to inquiries, and assists the HR Business Partner. Maintains confidentiality, regulatory compliance, training records, and accurate documentation while supporting staff across designated programs.

Collects, tracks, and enters client and program data; conducts admission, discharge, and follow-up assessments; maintains statistical databases; analyzes and reports outcomes; supports funder compliance, performance improvement plans, electronic health record implementation, documentation audits, and quality assurance activities. Requires interaction with substance use and mental health clients, evaluators, supervisors, and agency teams.

The Office & Clinical Operations Coordinator manages front office operations, scheduling, procurement, inventory management, and provides clinical services support in a nonprofit behavioral health setting.

Develops and manages child welfare training, certification, coaching, and professional development programs. Identifies performance gaps, designs pre-service and in-service curricula, tracks compliance and training records, submits regulatory reports, and evaluates program effectiveness. Supervises Practice Specialists, oversees field coaching and mentoring, coordinates training logistics, and ensures staff meet Florida Certification Board and Department of Children and Families requirements.

Manage accounting, budgeting, grant and contract financials for WestCare Foundation. Ensure grant compliance, prepare journal entries, manage AR/AP, review general ledger accuracy, maintain grant files, and support financial reporting and purchase order approvals. Coordinate with grant directors and use organization accounting software.

Provides administrative support for semi-monthly payroll, employee benefits, insurance records, garnishments, leave-related repayment tracking, open enrollment, claims, audits, and employee inquiries. Maintains documentation in HRIS and related systems while coordinating with Human Resources, Accounting, Operations, employees, and insurance providers. The role supports accurate recordkeeping, compliance, onboarding, offboarding, and timely payroll and benefits service delivery.

Perform full-cycle accounts receivable, reconcile bank and balance sheet accounts, prepare journal entries, review general ledger and reports, maintain Excel spreadsheets, assist Controller, prepare deposits, respond to audits, monitor expenses, and maintain AR documents.

Design, implement, and evaluate an intensive math intervention program for ages 6–14; hire and supervise teaching staff; manage partnerships, grants, and program evaluation; report outcomes and coordinate with schools, families, and leadership.

The Billing Specialist manages client financial files, processes billing for clients and insurance, prepares reports, and coordinates payment arrangements while ensuring compliance with policies.

Provide administrative and clerical support for treatment programs including correspondence, filing, databases, reporting, phone and visitor screening, office supply and petty cash management, accounts payable/receivable, billing, inventory control, and coordination with maintenance and food services.

Provide HR clerical and recruiting support for a region: maintain personnel records, source/screen candidates, manage onboarding and background checks, advise hiring managers, assist payroll/timecards, train on ATS, and support HR process improvements and compliance.