Jobs at WestCare

Assists with twice-monthly payroll processing, payroll and benefits reporting, audits, document retention, employee inquiries, benefits administration, compliance communications, and related projects. Collaborates with Payroll, Benefits, Human Resources, and Accounting teams in a professional office environment.

Provides administrative, clerical, data entry, reception, records, scheduling, supply inventory, and meeting support for a substance abuse treatment program. Assists with client intake, discharge, documentation, engagement, graduation coordination, and confidentiality requirements while supporting staff and clients in an emotionally charged environment.

Provides administrative and clerical support for a substance use treatment program, including scheduling, correspondence, phone coverage, meeting preparation, reporting, filing, mail distribution, payroll, supplies, and travel arrangements. The role also supports policy and program-material development while maintaining confidentiality and professional standards. Candidates must be organized, communicative, proficient in Microsoft Office, able to pass background, drug, and institutional clearances, and obtain CPR, first aid, and tuberculosis-testing compliance.

Processes accounts payable invoices, checks, credit statements, vendor documentation, W-9 files, and year-end 1099s. Maintains AP records, handles vendor inquiries, completes credit applications, and assists with grant billings. Requires accurate bookkeeping, Microsoft Office proficiency, teamwork, confidentiality, deadline management, a valid driver’s license, and successful criminal background clearance.

Coordinates research and evaluation data collection, quality assurance, database maintenance, follow-up assessments, and reporting. Supports needs and capacity assessments, HMIS enhancements, evaluation strategies, stakeholder reporting, and data participation among service providers. The role requires collaboration with research, quality assurance, and program teams, community outreach, regular travel, and interaction with veterans and individuals experiencing behavioral health challenges.

Provides administrative HR support, including onboarding, employee file and HRIS maintenance, status changes, compliance tracking, audits, reporting, and appointment scheduling. Supports employee relations investigations, applies routine HR policies, resolves basic HRIS issues, responds to inquiries, and assists the HR Business Partner. Maintains confidentiality, regulatory compliance, training records, and accurate documentation while supporting staff across designated programs.

The Office & Clinical Operations Coordinator manages front office operations, scheduling, procurement, inventory management, and provides clinical services support in a nonprofit behavioral health setting.

Perform full-cycle accounts receivable, reconcile bank and balance sheet accounts, prepare journal entries, review general ledger and reports, maintain Excel spreadsheets, assist Controller, prepare deposits, respond to audits, monitor expenses, and maintain AR documents.

Design, implement, and evaluate an intensive math intervention program for ages 6–14; hire and supervise teaching staff; manage partnerships, grants, and program evaluation; report outcomes and coordinate with schools, families, and leadership.

The Billing Specialist manages client financial files, processes billing for clients and insurance, prepares reports, and coordinates payment arrangements while ensuring compliance with policies.