Teams at WestCare

Provides administrative and clerical support for a substance use treatment program, including scheduling, correspondence, phone coverage, meeting preparation, reporting, filing, mail distribution, payroll, supplies, and travel arrangements. The role also supports policy and program-material development while maintaining confidentiality and professional standards. Candidates must be organized, communicative, proficient in Microsoft Office, able to pass background, drug, and institutional clearances, and obtain CPR, first aid, and tuberculosis-testing compliance.

Processes accounts payable invoices, checks, credit statements, vendor documentation, W-9 files, and year-end 1099s. Maintains AP records, handles vendor inquiries, completes credit applications, and assists with grant billings. Requires accurate bookkeeping, Microsoft Office proficiency, teamwork, confidentiality, deadline management, a valid driver’s license, and successful criminal background clearance.

Maintains electronic medical records and research databases, collects and tracks client data, conducts follow-up assessments and chart audits, performs basic statistical analyses, and prepares reports. The role also supports performance improvement, client outreach, survey administration, and coordination across multiple programs. Travel between program locations is required, along with collaboration with clients, administrative staff, and evaluation leadership.