FORGE Data Manager (53615)

Position Summary:

The Data Manager is responsible for entering, maintaining, and verifying program data for  the FORGE Connections 2.0 Program. This position ensures accurate, up-to-date records of   participant services, outcomes, and activities to support reporting, compliance, and program evaluation. The Data Manager works closely with the program team to ensure timely documentation and data integrity in alignment with grant requirements.

• Enter participant intake forms, service delivery logs, and case notes into the designated data management systems.
• Maintain accurate and complete records for all program participants, including demographics, service utilization, and outcomes.
• Review data for accuracy and completeness; follow up with staff to resolve discrepancies or obtain missing information.
• Assist in generating routine and ad hoc reports for internal use and grant reporting.
• Support data audits and quality assurance efforts to ensure compliance with funder guidelines and privacy standards.
• Maintain organized filing systems for both digital and paper records, ensuring secure handling of confidential information.
• Provide administrative support to program staff as needed, including tracking referrals, appointments, or outreach activities.
• Collaborate with the Program Director to meet reporting deadlines and performance benchmarks.
• Participate in relevant trainings and meetings to stay updated on data procedures and program updates.
• Must embrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation.
• Duties as assigned.

LICENSURE/CERTIFICATION:

• Valid drivers’ license and proof of insurance;
• Ability to pass first level and NABS background clearance

• High school diploma or equivalent required; associate’s degree or coursework in business, administration, or data management preferred.

ESSENTIAL QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform the duties and responsibilities satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Experience with data systems and tools such as Excel, EHRs, or case management software preferred.
• Minimum of 1 year of experience in data entry, records management, or administrative support.
• Ability to operate a computer and complete documents in Microsoft Word program formats.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion and integrity.
• Strong organizational and time management skills.
• Proficient in Microsoft Office Suite and general computer operations.
• Ability to work independently and collaboratively in a team setting.
• Excellent verbal and written communication skills.
• Willing to seek out new work projects and contribute ideas and efforts to the constant improvement of WestCare services.
• Depending on state requirements, may require a social worker license or similar state license.
• Must have good communication and teamwork skills.