Jobs at Vanderbilt University Medical Center

Provides complex administrative and business support with minimal guidance. Responsibilities include scheduling, travel booking, budget reconciliation, records maintenance, data compilation and analysis, report preparation, and documentation. The role supports team performance, conducts research to solve non-routine problems, provides informal guidance to colleagues, and helps manage departmental resources and processes.

Provides administrative support to the Director of Pediatric Radiology and team, including scheduling, meeting coordination, travel booking, expense processing, purchasing, data collection, reporting, document management, record maintenance, and daily operational organization. The role requires accurate communication, calendar management, spreadsheet preparation, and routine problem-solving in an on-site hospital environment.

Designs, implements, administers, and supports enterprise storage infrastructure for mission-critical computing environments. Responsibilities include storage performance tuning, monitoring, capacity planning, troubleshooting, security and data-integrity policy enforcement, and technical guidance. The role leads complex projects, may lead teams, and coaches other Storage Administrators. It requires advanced storage management expertise and independent delivery of storage area network products and services. The position can be fully remote from most U.S. locations.

Plans, develops, and executes workforce planning programs affecting significant organizational areas. Coordinates program creation and delivery, provides training and guidance to contributors, supports program growth, monitors budgets, improves processes, builds stakeholder relationships, and ensures quality and regulatory standards.

Coordinates research administration, grant portfolios, agreements, deadlines, reporting, financial reviews, and sponsored-research workflows for a rheumatology and immunology division. Supports research and education strategy, faculty and trainee activities, visiting-professor programs, events, scheduling, reimbursements, space requests, and operational communications. Maintains trackers, calendars, documentation, handoff processes, dashboards, and standard operating procedures while identifying risks, improving processes, and escalating unresolved issues. Requires on-site work at least four days weekly.

Conducts human factors and user-centered design activities for healthcare technology and medical devices. Performs field observations, interviews, design workshops, task analyses, formative and summative usability testing, qualitative research, and post-implementation evaluation. Translates findings into design requirements and actionable insights that improve usability, clinical workflow integration, safety, and system performance. Collaborates with designers, developers, researchers, operational teams, and external clients while managing multiple projects and ensuring regulatory and institutional safety compliance.

Partners with leaders and employees on workforce strategy, employee relations, performance, policy interpretation, organizational development, compensation, benefits, and talent retention. Investigates workplace issues, coaches managers, analyzes workforce data, recommends solutions, and implements HR strategies aligned with organizational goals. Builds trusted relationships across assigned business areas and HR centers of excellence while ensuring compliance, consistency, and effective employee experiences.

Lead daily clinical supply chain operations: dispense, transport, and inventory medical/surgical supplies; assemble carts; perform equipment inspections and maintenance; capture patient charges; supervise and train staff; ensure supply locations are organized, safe, and compliant.

Leads enterprise AI assistant platforms, setting product direction, evaluating capabilities, and prioritizing adoption. Partners with engineering on agents, connectors, tools, and data integrations; manages token consumption, licensing, metering, and cost optimization. Establishes MCP and AI governance standards aligned with HIPAA and organizational policies. Advises business, clinical, security, finance, and governance stakeholders on AI solutions while driving adoption, enablement, and measurable outcomes.

Provide complex administrative and business support to Risk Management, including scheduling, travel booking, budget reconciliation, records and document maintenance, ad hoc reporting and data analysis, preparing reports, and general clerical duties to support team operations.

Dispenses medical and surgical supplies and patient care equipment, assembles distribution carts, maintains inventory levels, and ensures supplies and specialty equipment are clean, safe, and ready for use. The role also supports supply ordering, receiving, equipment inspection, and occasional patient charge capture while following established procedures and safety requirements.

Sources, screens, and delivers qualified clinical candidates, with a focus on nursing recruitment. Develops sourcing strategies, identifies passive talent, posts job advertisements, supports job fairs and referrals, conducts phone screens, and builds relationships through professional networks and organizations. The role helps meet staffing objectives while ensuring accurate documentation and alignment with hiring needs.

Leads Vanderbilt University Medical Center’s state government relations strategy in Tennessee. Advises senior leadership on state government matters, builds relationships with legislators and state organizations, represents VUMC at public events, develops legislative initiatives, coordinates executive participation in hearings, and partners with Marketing and Communications to engage elected officials and strengthen institutional visibility. Requires a bachelor’s degree and five years of experience; lobbying and Tennessee legislative process expertise are preferred.

Leads complex financial analyses, forecasting models, feasibility assessments, and risk evaluations for strategic initiatives and program investments. Develops reports, dashboards, and performance-monitoring tools; analyzes budgets, variances, transactions, regulations, and trends. Partners with stakeholders on planning, implementation, continuous improvement, and grant or research finance activities. Communicates recommendations clearly and supports project management and decision-making with financial and operational insights.

Organizes and administers training for new and experienced LifeFlight Communications Specialists. Develops curricula, training standards, evaluation documentation, and continuing education opportunities; instructs and mentors trainers; maintains continuing education tracking resources; and updates materials based on equipment, procedural, and regulatory changes. The role promotes evidence-based learning, professional development, service quality, and compliance.

Provides high-level administrative support to senior executives by managing calendars, meetings, travel arrangements, expenses, correspondence, communications, and organizational charts. Coordinates event logistics and creates materials such as flyers. Maintains records, prepares reports, compiles and analyzes data, and supports financial and administrative processes. Requires discretion, strong organization, excellent communication, technology adaptability, and proficiency with Microsoft Office and Workday or similar systems.

Provide Workday functional support across HR modules by analyzing business requirements, designing and configuring solutions, managing enhancements, supporting releases and testing, maintaining data integrity via reports and EIB uploads, and partnering with stakeholders to drive process improvements.