Jobs at Vanderbilt University Medical Center

Reviews and enters payroll costing allocations and accounting adjustments, verifies effort reporting accuracy and federal compliance, analyzes future effort allocations, and collaborates with financial management teams to address institutional effort requirements.

Plans, develops, and executes workforce planning programs affecting significant organizational areas. Coordinates program creation and delivery, provides training and guidance to contributors, supports program growth, monitors budgets, improves processes, builds stakeholder relationships, and ensures quality and regulatory standards.

Coordinates research administration, grant portfolios, agreements, deadlines, reporting, financial reviews, and sponsored-research workflows for a rheumatology and immunology division. Supports research and education strategy, faculty and trainee activities, visiting-professor programs, events, scheduling, reimbursements, space requests, and operational communications. Maintains trackers, calendars, documentation, handoff processes, dashboards, and standard operating procedures while identifying risks, improving processes, and escalating unresolved issues. Requires on-site work at least four days weekly.

Conducts human factors and user-centered design activities for healthcare technology and medical devices. Performs field observations, interviews, design workshops, task analyses, formative and summative usability testing, qualitative research, and post-implementation evaluation. Translates findings into design requirements and actionable insights that improve usability, clinical workflow integration, safety, and system performance. Collaborates with designers, developers, researchers, operational teams, and external clients while managing multiple projects and ensuring regulatory and institutional safety compliance.

Partners with leaders and employees on workforce strategy, employee relations, performance, policy interpretation, organizational development, compensation, benefits, and talent retention. Investigates workplace issues, coaches managers, analyzes workforce data, recommends solutions, and implements HR strategies aligned with organizational goals. Builds trusted relationships across assigned business areas and HR centers of excellence while ensuring compliance, consistency, and effective employee experiences.

Lead daily clinical supply chain operations: dispense, transport, and inventory medical/surgical supplies; assemble carts; perform equipment inspections and maintenance; capture patient charges; supervise and train staff; ensure supply locations are organized, safe, and compliant.

Leads enterprise AI assistant platforms, setting product direction, evaluating capabilities, and prioritizing adoption. Partners with engineering on agents, connectors, tools, and data integrations; manages token consumption, licensing, metering, and cost optimization. Establishes MCP and AI governance standards aligned with HIPAA and organizational policies. Advises business, clinical, security, finance, and governance stakeholders on AI solutions while driving adoption, enablement, and measurable outcomes.

Dispenses medical and surgical supplies and patient care equipment, assembles distribution carts, maintains inventory levels, and ensures supplies and specialty equipment are clean, safe, and ready for use. The role also supports supply ordering, receiving, equipment inspection, and occasional patient charge capture while following established procedures and safety requirements.

Sources, screens, and delivers qualified clinical candidates, with a focus on nursing recruitment. Develops sourcing strategies, identifies passive talent, posts job advertisements, supports job fairs and referrals, conducts phone screens, and builds relationships through professional networks and organizations. The role helps meet staffing objectives while ensuring accurate documentation and alignment with hiring needs.

Leads Vanderbilt University Medical Center’s state government relations strategy in Tennessee. Advises senior leadership on state government matters, builds relationships with legislators and state organizations, represents VUMC at public events, develops legislative initiatives, coordinates executive participation in hearings, and partners with Marketing and Communications to engage elected officials and strengthen institutional visibility. Requires a bachelor’s degree and five years of experience; lobbying and Tennessee legislative process expertise are preferred.

Provides high-level administrative support to senior executives by managing calendars, meetings, travel arrangements, expenses, correspondence, communications, and organizational charts. Coordinates event logistics and creates materials such as flyers. Maintains records, prepares reports, compiles and analyzes data, and supports financial and administrative processes. Requires discretion, strong organization, excellent communication, technology adaptability, and proficiency with Microsoft Office and Workday or similar systems.

Provide Workday functional support across HR modules by analyzing business requirements, designing and configuring solutions, managing enhancements, supporting releases and testing, maintaining data integrity via reports and EIB uploads, and partnering with stakeholders to drive process improvements.