Jobs at TOTE Resources LLC

Coordinates freight shipments between North Slope customers and service providers, maintaining TruckMate and Excel records, monitoring pickup and delivery deadlines, manifesting freight, and supporting billing accuracy. Leads drivers, loaders, and warehouse teams; responds to customer inquiries; and works safely under HSSE requirements in a remote, physically demanding environment.

Supports the Port Engineer with maintenance, repairs, inspections, preventive maintenance, troubleshooting, documentation, vendor coordination, budgeting, procurement, and regulatory compliance for Marlin-class vessels. The role also manages parts inventory and warehouse processes, attends vessels during Jacksonville port calls, and participates in periodic ship rides. Work includes office, vessel, field, and warehouse environments with physical handling of equipment and materials.

Oversees technical accounting, financial reporting, government accounting compliance, audits, internal controls, and accounting process improvements. Researches U.S. GAAP, develops policies, supports government contracts, improves ERP workflows, and leads accounting initiatives. Supervises and mentors staff, partners with Finance and other departments, and supports budgeting, forecasting, and strategic financial activities.

Processes accurate multi-state payroll, maintains payroll records and tax documentation, audits timesheets, ensures regulatory compliance, supports audits and year-end processing, and responds to employee inquiries. The role partners with HR, Accounting, and operations teams, drives payroll system improvements, and protects confidential employee data. It requires at least three years of payroll experience, knowledge of payroll laws, HRIS and payroll systems expertise, and strong organizational and communication skills.

Provides administrative and project support to a vessel construction management team. Responsibilities include controlling contract documents, coordinating communications, scheduling and facilitating meetings, preparing agendas and reports, maintaining records, tracking action items and schedules, supporting budgets and process improvements, and coordinating shipyard tours. The role requires strong organization, communication, Microsoft Office and SharePoint proficiency, and eligibility for a DoD Secret security clearance.

Provides operational support, monitoring, troubleshooting, maintenance, and continuous improvement for enterprise integration services. Supports EDI transactions, APIs, file transfers, middleware, SQL processes, packaged applications, and reporting. Resolves incidents, performs root-cause analysis, coordinates vendors, supports testing and deployments, maintains technical documentation, and follows ITIL, change management, security, and disaster recovery procedures. Participates in a 24/7/365 on-call rotation and collaborates with business users, project teams, and technology partners.

Paid summer internship with meaningful business assignments across operations, logistics, finance, safety, sales, customer service, and human resources. Interns gain broad maritime-industry experience and may be considered for TOTE’s post-graduation rotational Development Program. Responsibilities may occur in offices, marine terminals, or aboard commercial vessels. The program emphasizes leadership, analytical ability, communication, adaptability, and mobility.

Analyzes and improves organizational workflows, documents current- and future-state processes, gathers requirements, and supports enterprise application lifecycles. The role manages configurations, access, vendors, system issues, UAT, reporting, training, and process improvement initiatives. It partners with business users, IT, leadership, and vessel operations to optimize software solutions, monitor KPIs, and enhance fleet operations. Frequent vessel and shipyard access, travel to U.S. ports, and occasional unusual hours are required.

Manages ocean freight shipment documentation, vessel matching and release, customer communications, invoicing, accessorial charges, and shipment information updates. Reviews bills of lading and booking data, resolves discrepancies, requests missing paperwork, posts invoices, reconciles charges, and maintains customer and regulatory documentation. The role requires accurate data entry, cross-functional coordination, attention to detail, and knowledge of freight movement procedures.

Manages the general accounting team in a shared services environment, overseeing financial close, reconciliations, GAAP compliance, internal controls, budgeting, forecasting, tax reporting, audits, and financial systems. Supervises staff, supports hiring and development, prepares reports, coordinates government and state/local tax filings, and partners with management to improve accounting processes and controls.

Paid 10-week summer internship offering meaningful assignments across operations, logistics, finance, safety, sales, customer service, and human resources. Interns gain broad business exposure, professional development, and potential consideration for TOTE’s post-graduation rotational Development Program. Candidates must be pursuing a relevant degree, graduating between December 2027 and December 2028, demonstrate leadership, and have prior work or volunteer experience. Mobility and willingness to travel are important.

Paid 10-week summer internship offering meaningful assignments across operations, logistics, finance, safety, sales, customer service, and human resources. Interns are assigned based on business needs, degree area, and skills, with potential consideration for TOTE’s post-graduation rotational Development Program. Responsibilities may occur in office, marine terminal, or commercial vessel environments.

Reviews, audits, and documents hazardous cargo information for maritime shipments. Ensures bills of lading, manifests, customer paperwork, and booking data comply with 49 CFR and company requirements. Investigates documentation discrepancies, manages hazardous shipment KPIs, educates customers, coordinates with internal teams, and escalates safety or compliance risks. Supports freight movement, process improvements, reporting, and continuous operational excellence while working flexible hours as needed.

Processes high-volume invoices, matches invoices to purchase orders, verifies approvals, resolves discrepancies, manages vendor inquiries and payment deadlines, performs reconciliations, supports month-end close and audits, and improves accounts payable processes. The role also partners with internal teams, maintains vendor relationships, and ensures compliance with controls and policies.

Supervises Accounts Payable operations for multiple companies, including payment processing, team leadership, month-end close, reconciliations, tax reporting, audits, internal controls, compliance, and process improvement. Manages hiring, training, performance, service levels, operational metrics, and stakeholder relationships while ensuring accurate and timely financial processing.

Coordinate intermodal equipment movements, depot positioning, carrier relationships, transportation rates, and inland cargo solutions. Track regional volumes, costs, equipment utilization, carrier performance, and service failures. Validate invoices, audit billing, report trends, support regulatory compliance, and assist intermodal management. The role requires transportation logistics knowledge, strong analytical and communication skills, proficiency with Microsoft Office, and the ability to work independently in a deadline-driven environment.

Serve as a strategic HR advisor to business leaders, supporting workforce planning, organizational effectiveness, employee relations, compliance, talent management, performance management, leadership development, recruiting, and employee experience initiatives. Conduct investigations, guide employment-law compliance, support HR programs, analyze workforce data, coach leaders, and drive continuous improvement. The role is office-based with regular terminal visits and up to 15% domestic travel.

Design and govern enterprise data architecture, reporting, analytics, data warehouses, and storage infrastructure. Lead BI development using Power BI, SSRS, SSIS, and SSAS; support Azure migration and legacy modernization. Gather requirements, create technical designs, improve data processes, and guide architecture decisions. The role also includes application packaging, Active Directory and Group Policy administration, client support, automation scripting, infrastructure deployment, documentation, and on-call support.

Leads end-to-end crewing operations for a managed maritime fleet, including seafarer recruitment, placement, deployment, rotation, repatriation, certification, training, and compliance. Develops workforce strategies, manages vendors and stakeholder relationships, oversees performance evaluations, supports audits, monitors crewing KPIs, and supervises Marine Personnel Department staff. The role requires vessel visits and up to 25% travel.

Paid 10-week summer internship with assignments across operations, commercial sales, and finance. Interns complete meaningful business projects, develop leadership and analytical skills, and gain exposure to maritime, logistics, terminal, and service operations. The program may lead to TOTE’s post-graduation rotational Development Program. Candidates must be pursuing a relevant degree, graduating between December 2027 and December 2028, demonstrate leadership and prior work or volunteer experience, and have indefinite U.S. work authorization.