Jobs at TOTE Maritime

Reviews, audits, documents, and approves hazardous cargo information for maritime shipments. Ensures bills of lading and dangerous cargo manifests comply with 49 CFR and company regulations. The specialist reviews customer paperwork, resolves non-compliance issues, manages hazardous documentation KPIs, supports vessel and terminal operations, educates customers, and collaborates cross-functionally to improve freight processes and prevent shipment delays.

Conduct safety inspections, audits, risk assessments, incident investigations, and corrective actions across maritime and terminal operations. Administer HSSE and compliance programs, monitor safety metrics, maintain regulatory records, support OSHA, USCG, DOT, EPA, and maritime compliance, facilitate training and emergency preparedness, oversee contractor safety, assist with cargo loss prevention and claims investigations, and contribute to business continuity and continuous improvement initiatives.

Supports vessel, warehouse, and terminal operations by receiving, dispatching, stuffing, stripping, lashing, and preparing cargo for sea transport. Maintains inventory, emergency and lashing gear, yard layouts, equipment, and housekeeping standards. Assists truck drivers, operates or qualifies on forklifts and yard hustlers, cleans containers, and follows safety procedures. The role requires strenuous outdoor work, independent judgment, effective communication, and the ability to handle oversized or awkward loads in changing operational conditions.

Serve as a strategic HR advisor to business leaders, supporting workforce planning, organizational effectiveness, leadership development, employee relations, compliance, talent management, recruiting, and employee experience. Coach leaders, conduct investigations, guide performance and workforce transitions, implement HR programs, analyze workforce data, and drive continuous improvement. The role is primarily office-based with regular terminal visits and up to 15% domestic travel.

Supervise shared-services Accounts Payable operations, including payment processing, month-end close, general ledger reconciliations, accruals, tax reporting, audits, internal controls, and service-level compliance. Lead hiring, training, coaching, performance management, workload planning, and employee development. Monitor operational metrics and drive process improvements that improve accuracy, efficiency, timeliness, and risk management across multiple TOTE companies.

Serves as the primary customer contact for freight inquiries, drop-offs, pickups, shipment updates, and issue resolution. Processes inbound and outbound shipments, maintains documentation and tracking records, and supports terminal operations. Handles freight staging, loading, inspection, and movement while safely operating forklifts and warehouse equipment. The role combines customer service, logistics coordination, freight processing, warehouse support, and operational reporting.

Provides operational support, monitoring, troubleshooting, maintenance, and continuous improvement for enterprise integration services. Supports EDI transactions, APIs, file transfers, middleware, SQL processes, packaged applications, and business interfaces. Coordinates incident, problem, release, and change management; performs testing, documentation, root-cause analysis, vendor escalations, and approved enhancements. The role maintains service reliability and SLAs, supports business continuity activities, and participates in a 24/7/365 on-call rotation.

Oversee complex accounting, technical accounting research, financial reporting, government contract compliance, audits, internal controls, and process improvement. Apply U.S. GAAP and government accounting requirements, develop policies, support financial statements, improve ERP processes, and lead automation initiatives. Supervise accounting staff, advise Finance leadership, and collaborate across departments on budgeting, forecasting, contract compliance, and strategic accounting initiatives.

Processes customer payments and cash receipts, reconciles cash batches and Accounts Receivable subledger activity, supports month-end close, maintains financial records, researches discrepancies, processes refunds and write-offs, and communicates with customers and internal teams. The role also prepares reports, supports compliance and controls, and contributes to shared-services process improvements.

Gather and validate cargo and shipment information, reconcile vessel and booking details, process documentation, manage customer communications, and post invoices and accessorial charges. The role ensures accurate, timely compliance with manifest, billing, tariff, and customer requirements while resolving discrepancies with carriers, customers, and internal departments. It also maintains shipment records, reports, email boxes, and work instructions.

Coordinates intermodal equipment movements, depot positioning, carrier relationships, transportation rates, regional volumes, and inland cargo solutions. Tracks equipment utilization, service performance, costs, invoices, and billing errors while supporting regulatory compliance and operational reporting. Collaborates with sales, pricing, customer service, trucking companies, and internal equipment teams to improve asset utilization, control costs, and resolve transportation issues.

Resolves overage, shortage, and damaged freight issues by researching shipments, locating missing or misdirected freight, preparing claims and documentation, and communicating with customers, shippers, carriers, and terminal teams. Maintains OS&D records and reports, assists with freight exceptions, supports receiving operations, handles customer calls, and cross-trains with operations support staff. The role requires strong organization, communication, data-entry, customer service, and transportation software skills.

Positions trailers, flatbeds, and other equipment within a freight terminal. Inspects trucks and trailers, reports defects, spots trailers for warehouse loading and unloading, supports repair and maintenance positioning, and secures cargo for transport. The role requires safe operation under HSSE policies, compliance with DOT and HazMat regulations, accurate documentation, strong organization, and frequent physical activity outdoors in varying weather conditions.

Leads day and night cargo support and vehicle teams at a maritime terminal. Develops operational strategies, budgets, staffing plans, and KPIs; oversees hazardous materials compliance under IMDG and 49 CFR regulations; manages terminal operating systems; drives safety, customer service, performance reporting, process improvement, and employee development. Collaborates with customers, vendors, carriers, and internal stakeholders to ensure safe, efficient, and reliable freight movement.

Processes shipment documentation, cargo ratings, pre-audits, invoices, customer transactions, military cargo bookings, manifests, and billing resolutions. Maintains accurate shipment records, audits reports, performs detailed data entry, educates customers, researches discrepancies, and collaborates with Operations, Customer Service, Sales, and Finance. Supports process improvements and monitors service issues in a fast-paced maritime transportation environment.

Coordinates U.S. Customs, foreign trade, Puerto Rico tax, and export compliance activities for maritime cargo. Reconciles vessel manifests, submits cargo and EEI documentation, prepares in-bond filings, monitors holds and releases, resolves discrepancies, communicates with regulatory agencies and ports, and educates internal partners on regulatory updates. Maintains accurate records, supports audits, monitors KPIs, and ensures shipments meet documentation and clearance requirements.

Provides administrative and project coordination support to a vessel construction management team. Responsibilities include controlling contract documents, organizing communications, scheduling meetings, preparing agendas and presentations, recording minutes and action items, developing status reports and trackers, coordinating shipyard tours, supporting process improvements, and assisting with budgets and program deliverables. The role requires strong organization, communication, documentation, multitasking, and Microsoft Office skills, plus eligibility for a DOD Secret security clearance.

Provides technical and contract support across government shipbuilding programs from bid development through warranty. Oversees engineering deliverables, plan reviews, design changes, regulatory and contract compliance, vessel stability objectives, logistics products, operational documentation, cybersecurity ATO readiness, consultants, metrics, testing, sea trials, commissioning, and warranty activities. Coordinates with government customers, classification authorities, the Coast Guard, shipyards, crew, and subcontractors while supporting cost, schedule, safety, and performance objectives.

Coordinates freight shipments to and from the North Slope, maintaining TruckMate and spreadsheet records, monitoring pickup and delivery deadlines, manifesting freight, and reviewing billing reports. Leads drivers, loaders, and warehouse teams; responds to customer inquiries; ensures compliance with HSSE, shipping, receiving, and contractual requirements. The role requires working in a remote, extreme-weather environment, lifting up to 50 pounds, maintaining a valid driver’s license, and obtaining a SIDA badge.

Administer and optimize HR systems, including ADP, Cornerstone, and AwardCo; maintain employee data integrity; conduct audits; and produce workforce, compliance, and organizational reports. Coordinate with Payroll, Benefits, Finance, IT, and business leaders on integrations, system testing, open enrollment, records management, and issue resolution. Provide user support, training, documentation, and process improvement while ensuring compliance with employment regulations, data privacy, and HIPAA requirements.