Jobs at TOTE Maritime

Manages the general accounting team and shared-services activities, including monthly close, reconciliations, financial reporting, budgeting, forecasting, audits, tax schedules, and internal controls. Supervises accounting staff, supports financial systems and process improvements, ensures GAAP and regulatory compliance, and coordinates state and local tax filings and government audits.

Processes high-volume invoices, matches invoices to purchase orders, verifies approvals, resolves discrepancies, manages vendor inquiries and payment deadlines, performs vendor reconciliations, and supports month-end close and audits. The role also partners with internal teams, maintains vendor relationships, ensures compliance with controls, and improves accounts payable processes.

Leads end-to-end maritime crewing operations, including seafarer recruitment, selection, deployment, rotation, repatriation, certifications, training records, travel, and regulatory compliance. Develops workforce and crewing strategies, manages vendors and labor relationships, oversees audits and reporting, and supervises Marine Personnel Department staff. Requires regular vessel visits and up to 25% travel.

Paid summer internship providing meaningful assignments across operations, logistics, finance, safety, sales, customer service, and human resources. Interns gain broad maritime business exposure, develop professional skills, and may be considered for TOTE’s post-graduation rotational Development Program. The internship typically lasts 10 weeks, with shorter maritime academy co-op options available. Participants must be pursuing a relevant degree, demonstrate leadership and prior work or volunteer experience, and have mobility for future program opportunities.

Paid summer internship offering meaningful assignments across operations, logistics, finance, safety, sales, customer service, and human resources. Interns gain broad maritime business exposure through a 10-week program and may be considered for TOTE’s post-graduation rotational Development Program. Responsibilities vary by business needs, degree background, and assigned function, with potential work at marine terminals or aboard commercial vessels.

Leads safety, regulatory compliance, and enterprise risk management across a transportation and logistics network. Oversees DOT, FMCSA, OSHA, hazardous materials compliance, audits, driver training, safety documentation, insurance programs, claims, incident analysis, and corrective actions. Uses telematics, ELDs, GPS, dash cams, and safety metrics to improve performance. Advises executives on risk mitigation, business continuity, disaster recovery, and crisis response while building a strong safety culture.

Paid summer internship with meaningful assignments across operations, logistics, finance, safety, sales, customer service, and human resources. Interns receive cross-functional exposure, professional development, and potential consideration for TOTE’s post-graduation rotational Development Program. Candidates must be pursuing a relevant degree, graduate between December 2027 and December 2028, demonstrate leadership and prior work experience, and be mobile. The role may involve work at marine terminals or aboard commercial vessels.

Supports facilities management, security administration, vendor coordination, office operations, budgeting, employee engagement, onboarding, training scheduling, and HR initiatives across Tacoma locations. Manages maintenance vendors, badges, invoices, workplace services, events, records, and compliance documentation while coordinating between the terminal and office building.

Reviews, audits, documents, and approves hazardous cargo information for maritime shipments. Ensures bills of lading and dangerous cargo manifests comply with 49 CFR and company regulations. The specialist reviews customer paperwork, resolves non-compliance issues, manages hazardous documentation KPIs, supports vessel and terminal operations, educates customers, and collaborates cross-functionally to improve freight processes and prevent shipment delays.

Conduct safety inspections, audits, risk assessments, incident investigations, and corrective actions across maritime and terminal operations. Administer HSSE and compliance programs, monitor safety metrics, maintain regulatory records, support OSHA, USCG, DOT, EPA, and maritime compliance, facilitate training and emergency preparedness, oversee contractor safety, assist with cargo loss prevention and claims investigations, and contribute to business continuity and continuous improvement initiatives.

Serve as a strategic HR advisor to business leaders, supporting workforce planning, organizational effectiveness, leadership development, employee relations, compliance, talent management, recruiting, and employee experience. Coach leaders, conduct investigations, guide performance and workforce transitions, implement HR programs, analyze workforce data, and drive continuous improvement. The role is primarily office-based with regular terminal visits and up to 15% domestic travel.

Supervise shared-services Accounts Payable operations, including payment processing, month-end close, general ledger reconciliations, accruals, tax reporting, audits, internal controls, and service-level compliance. Lead hiring, training, coaching, performance management, workload planning, and employee development. Monitor operational metrics and drive process improvements that improve accuracy, efficiency, timeliness, and risk management across multiple TOTE companies.

Serves as the primary customer contact for freight inquiries, drop-offs, pickups, shipment updates, and issue resolution. Processes inbound and outbound shipments, maintains documentation and tracking records, and supports terminal operations. Handles freight staging, loading, inspection, and movement while safely operating forklifts and warehouse equipment. The role combines customer service, logistics coordination, freight processing, warehouse support, and operational reporting.

Provides operational support, monitoring, troubleshooting, maintenance, and continuous improvement for enterprise integration services. Supports EDI transactions, APIs, file transfers, middleware, SQL processes, packaged applications, and business interfaces. Coordinates incident, problem, release, and change management; performs testing, documentation, root-cause analysis, vendor escalations, and approved enhancements. The role maintains service reliability and SLAs, supports business continuity activities, and participates in a 24/7/365 on-call rotation.

Oversee complex accounting, technical accounting research, financial reporting, government contract compliance, audits, internal controls, and process improvement. Apply U.S. GAAP and government accounting requirements, develop policies, support financial statements, improve ERP processes, and lead automation initiatives. Supervise accounting staff, advise Finance leadership, and collaborate across departments on budgeting, forecasting, contract compliance, and strategic accounting initiatives.

Processes customer payments and cash receipts, reconciles cash batches and Accounts Receivable subledger activity, supports month-end close, maintains financial records, researches discrepancies, processes refunds and write-offs, and communicates with customers and internal teams. The role also prepares reports, supports compliance and controls, and contributes to shared-services process improvements.

Gather and validate cargo and shipment information, reconcile vessel and booking details, process documentation, manage customer communications, and post invoices and accessorial charges. The role ensures accurate, timely compliance with manifest, billing, tariff, and customer requirements while resolving discrepancies with carriers, customers, and internal departments. It also maintains shipment records, reports, email boxes, and work instructions.

Coordinates intermodal equipment movements, depot positioning, carrier relationships, transportation rates, regional volumes, and inland cargo solutions. Tracks equipment utilization, service performance, costs, invoices, and billing errors while supporting regulatory compliance and operational reporting. Collaborates with sales, pricing, customer service, trucking companies, and internal equipment teams to improve asset utilization, control costs, and resolve transportation issues.

Positions trailers, flatbeds, and other equipment within a freight terminal. Inspects trucks and trailers, reports defects, spots trailers for warehouse loading and unloading, supports repair and maintenance positioning, and secures cargo for transport. The role requires safe operation under HSSE policies, compliance with DOT and HazMat regulations, accurate documentation, strong organization, and frequent physical activity outdoors in varying weather conditions.

Coordinates freight shipments to and from the North Slope, maintaining TruckMate and spreadsheet records, monitoring pickup and delivery deadlines, manifesting freight, and reviewing billing reports. Leads drivers, loaders, and warehouse teams; responds to customer inquiries; ensures compliance with HSSE, shipping, receiving, and contractual requirements. The role requires working in a remote, extreme-weather environment, lifting up to 50 pounds, maintaining a valid driver’s license, and obtaining a SIDA badge.