Jobs at TOTE Maritime

Plans and coordinates vessel cargo loading, discharge, stowage, stability, trim, stress, hazardous cargo segregation, manifests, customs clearances, and port dispatch. Maintains vessel schedules, cargo documentation, utilization reports, and customer availability data while coordinating with vessel crews, terminals, regulatory agencies, and marine service providers. Ensures maritime, customs, hazardous materials, safety, environmental, and quality compliance while minimizing delays and operational risk.

Define and govern enterprise data architecture, BI reporting, data warehousing, analytics, and storage solutions. Partner with business, engineering, security, and compliance stakeholders to translate requirements into scalable technical designs. Develop Power BI and SSRS dashboards, SSIS packages, SSAS cubes, queries, automation scripts, and migration solutions. Support Azure infrastructure migration, Active Directory, Group Policy, application deployment, and client systems. Serve as a technical architecture authority while managing reporting improvements, troubleshooting, documentation, and modernization initiatives.

Analyzes and improves business processes by documenting current and future-state workflows, gathering requirements, modeling processes, and identifying efficiency opportunities. Manages enterprise application configuration, access, upgrades, vendors, data flows, reporting, UAT, and issue resolution. Develops KPIs, dashboards, SOPs, and training materials while supporting vessel operations and fleet management software. Collaborates with business users, IT, leadership, and external vendors to implement technology-enabled improvements and automation.

Assists the Port Engineer with maintenance planning, repairs, inspections, preventive maintenance, troubleshooting, documentation, vendor coordination, regulatory compliance, procurement, and inventory management for Marlin-class vessels. Attends vessels during Jacksonville port calls and periodic ship rides, supporting operational readiness and safe vessel performance. The role combines office, warehouse, and hands-on maritime fieldwork.

Process accurate multi-state payroll, maintain payroll records and tax documentation, audit timesheets, ensure federal, state, and local compliance, support reconciliations and year-end processing, respond to employee inquiries, and improve payroll systems. The role partners with HR, Accounting, and operations while safeguarding confidential employee data.

Paid 10-week summer internship with assignments in operations, commercial sales, or finance. Interns complete meaningful business projects, gain exposure to maritime, logistics, terminal, and shipping operations, and develop leadership and professional skills. High-performing interns may be considered for TOTE’s post-graduation rotational Development Program.

Manages the general accounting team and shared-services activities, including monthly close, reconciliations, financial reporting, budgeting, forecasting, audits, tax schedules, and internal controls. Supervises accounting staff, supports financial systems and process improvements, ensures GAAP and regulatory compliance, and coordinates state and local tax filings and government audits.

Processes high-volume invoices, matches invoices to purchase orders, verifies approvals, resolves discrepancies, manages vendor inquiries and payment deadlines, performs vendor reconciliations, and supports month-end close and audits. The role also partners with internal teams, maintains vendor relationships, ensures compliance with controls, and improves accounts payable processes.

Leads end-to-end maritime crewing operations, including seafarer recruitment, selection, deployment, rotation, repatriation, certifications, training records, travel, and regulatory compliance. Develops workforce and crewing strategies, manages vendors and labor relationships, oversees audits and reporting, and supervises Marine Personnel Department staff. Requires regular vessel visits and up to 25% travel.

Paid summer internship providing meaningful assignments across operations, logistics, finance, safety, sales, customer service, and human resources. Interns gain broad maritime business exposure, develop professional skills, and may be considered for TOTE’s post-graduation rotational Development Program. The internship typically lasts 10 weeks, with shorter maritime academy co-op options available. Participants must be pursuing a relevant degree, demonstrate leadership and prior work or volunteer experience, and have mobility for future program opportunities.

Paid summer internship offering meaningful assignments across operations, logistics, finance, safety, sales, customer service, and human resources. Interns gain broad maritime business exposure through a 10-week program and may be considered for TOTE’s post-graduation rotational Development Program. Responsibilities vary by business needs, degree background, and assigned function, with potential work at marine terminals or aboard commercial vessels.

Paid summer internship with meaningful assignments across operations, logistics, finance, safety, sales, customer service, and human resources. Interns receive cross-functional exposure, professional development, and potential consideration for TOTE’s post-graduation rotational Development Program. Candidates must be pursuing a relevant degree, graduate between December 2027 and December 2028, demonstrate leadership and prior work experience, and be mobile. The role may involve work at marine terminals or aboard commercial vessels.

Reviews, audits, documents, and approves hazardous cargo information for maritime shipments. Ensures bills of lading and dangerous cargo manifests comply with 49 CFR and company regulations. The specialist reviews customer paperwork, resolves non-compliance issues, manages hazardous documentation KPIs, supports vessel and terminal operations, educates customers, and collaborates cross-functionally to improve freight processes and prevent shipment delays.

Supervise shared-services Accounts Payable operations, including payment processing, month-end close, general ledger reconciliations, accruals, tax reporting, audits, internal controls, and service-level compliance. Lead hiring, training, coaching, performance management, workload planning, and employee development. Monitor operational metrics and drive process improvements that improve accuracy, efficiency, timeliness, and risk management across multiple TOTE companies.

Serve as a strategic HR advisor to business leaders, supporting workforce planning, organizational effectiveness, leadership development, employee relations, compliance, talent management, recruiting, and employee experience. Coach leaders, conduct investigations, guide performance and workforce transitions, implement HR programs, analyze workforce data, and drive continuous improvement. The role is primarily office-based with regular terminal visits and up to 15% domestic travel.

Provides operational support, monitoring, troubleshooting, maintenance, and continuous improvement for enterprise integration services. Supports EDI transactions, APIs, file transfers, middleware, SQL processes, packaged applications, and business interfaces. Coordinates incident, problem, release, and change management; performs testing, documentation, root-cause analysis, vendor escalations, and approved enhancements. The role maintains service reliability and SLAs, supports business continuity activities, and participates in a 24/7/365 on-call rotation.

Oversee complex accounting, technical accounting research, financial reporting, government contract compliance, audits, internal controls, and process improvement. Apply U.S. GAAP and government accounting requirements, develop policies, support financial statements, improve ERP processes, and lead automation initiatives. Supervise accounting staff, advise Finance leadership, and collaborate across departments on budgeting, forecasting, contract compliance, and strategic accounting initiatives.

Gather and validate cargo and shipment information, reconcile vessel and booking details, process documentation, manage customer communications, and post invoices and accessorial charges. The role ensures accurate, timely compliance with manifest, billing, tariff, and customer requirements while resolving discrepancies with carriers, customers, and internal departments. It also maintains shipment records, reports, email boxes, and work instructions.

Coordinates intermodal equipment movements, depot positioning, carrier relationships, transportation rates, regional volumes, and inland cargo solutions. Tracks equipment utilization, service performance, costs, invoices, and billing errors while supporting regulatory compliance and operational reporting. Collaborates with sales, pricing, customer service, trucking companies, and internal equipment teams to improve asset utilization, control costs, and resolve transportation issues.

Provides administrative and project coordination support to a vessel construction management team. Responsibilities include controlling contract documents, organizing communications, scheduling meetings, preparing agendas and presentations, recording minutes and action items, developing status reports and trackers, coordinating shipyard tours, supporting process improvements, and assisting with budgets and program deliverables. The role requires strong organization, communication, documentation, multitasking, and Microsoft Office skills, plus eligibility for a DOD Secret security clearance.