Jobs at TOTE Maritime

Processes shipment documentation, cargo ratings, invoices, customer transactions, military cargo bookings, and manifests. Reviews records and reports for accuracy, resolves billing and documentation discrepancies, supports customers, and collaborates with Operations, Sales, Finance, and Customer Service. Maintains data integrity, communicates service issues, and contributes to process improvements in a fast-paced maritime transportation environment.

Manages supply chain strategy and material procurement for a complex Landing Ship Medium shipbuilding program. Coordinates shipyards, suppliers, subcontractors, and government stakeholders; develops long-lead procurement plans; tracks material availability, logistics, manufacturing progress, and schedule impacts; mitigates supply risks; evaluates domestic sourcing opportunities; and ensures FAR, DFARS, Buy American Act, and Cargo Preference compliance. Provides functional leadership, supplier performance oversight, risk analysis, and recommendations affecting program cost, schedule, and contract compliance.

Provides clerical and logistics coordination support for container shipments in Anchorage. Tracks container movements, communicates with customers and carriers, generates and audits reports, verifies bills of lading and delivery schedules, references movement quotes, and performs data entry using internal systems and Microsoft Office. Requires strong organization, communication, customer service, multitasking, and accuracy skills, with flexible availability for evenings and weekends.

Manages TOTE’s fleet strategy, including fleet size, composition, utilization, equipment availability, capital planning, budgets, and return on capital. Leads employees, oversees performance and development, forecasts equipment demand with cross-functional teams, manages vendor relationships, and maintains accountability for owned and leased trailing equipment. Establishes operational controls to improve fleet performance, service reliability, and cost management.

Develops competitive transportation pricing and customer quotes across LTL, truckload, logistics, and related services. Handles inbound and outbound prospecting, converts leads, meets sales quotas, records activity in CRM, prepares customer presentations, and resolves service or operational issues. Collaborates with Sales, Operations, and Customer Service while maintaining accurate, timely, and compliant work.

Establishes customer pricing and quotes for transportation and logistics services while handling inbound sales inquiries, prospecting, qualifying leads, and meeting conversion quotas. Maintains CRM activity records, prepares customer presentations, supports account representatives, and resolves customer service or operational issues. Requires strong communication, organization, mathematical, customer service, and problem-solving skills in a hybrid work environment.

Plans and coordinates vessel cargo loading, discharge, stowage, stability, trim, stress, hazardous cargo segregation, manifests, customs clearances, and port dispatch. Maintains vessel schedules, cargo documentation, utilization reports, and customer availability data while coordinating with vessel crews, terminals, regulatory agencies, and marine service providers. Ensures maritime, customs, hazardous materials, safety, environmental, and quality compliance while minimizing delays and operational risk.

Define and govern enterprise data architecture, BI reporting, data warehousing, analytics, and storage solutions. Partner with business, engineering, security, and compliance stakeholders to translate requirements into scalable technical designs. Develop Power BI and SSRS dashboards, SSIS packages, SSAS cubes, queries, automation scripts, and migration solutions. Support Azure infrastructure migration, Active Directory, Group Policy, application deployment, and client systems. Serve as a technical architecture authority while managing reporting improvements, troubleshooting, documentation, and modernization initiatives.

Analyzes and improves business processes by documenting current and future-state workflows, gathering requirements, modeling processes, and identifying efficiency opportunities. Manages enterprise application configuration, access, upgrades, vendors, data flows, reporting, UAT, and issue resolution. Develops KPIs, dashboards, SOPs, and training materials while supporting vessel operations and fleet management software. Collaborates with business users, IT, leadership, and external vendors to implement technology-enabled improvements and automation.

Assists the Port Engineer with maintenance planning, repairs, inspections, preventive maintenance, troubleshooting, documentation, vendor coordination, regulatory compliance, procurement, and inventory management for Marlin-class vessels. Attends vessels during Jacksonville port calls and periodic ship rides, supporting operational readiness and safe vessel performance. The role combines office, warehouse, and hands-on maritime fieldwork.

Paid 10-week summer internship with assignments in operations, commercial sales, or finance. Interns complete meaningful business projects, gain exposure to maritime, logistics, terminal, and shipping operations, and develop leadership and professional skills. High-performing interns may be considered for TOTE’s post-graduation rotational Development Program.

Manages the general accounting team and shared-services activities, including monthly close, reconciliations, financial reporting, budgeting, forecasting, audits, tax schedules, and internal controls. Supervises accounting staff, supports financial systems and process improvements, ensures GAAP and regulatory compliance, and coordinates state and local tax filings and government audits.

Processes high-volume invoices, matches invoices to purchase orders, verifies approvals, resolves discrepancies, manages vendor inquiries and payment deadlines, performs vendor reconciliations, and supports month-end close and audits. The role also partners with internal teams, maintains vendor relationships, ensures compliance with controls, and improves accounts payable processes.

Paid summer internship providing meaningful assignments across operations, logistics, finance, safety, sales, customer service, and human resources. Interns gain broad maritime business exposure, develop professional skills, and may be considered for TOTE’s post-graduation rotational Development Program. The internship typically lasts 10 weeks, with shorter maritime academy co-op options available. Participants must be pursuing a relevant degree, demonstrate leadership and prior work or volunteer experience, and have mobility for future program opportunities.

Paid summer internship offering meaningful assignments across operations, logistics, finance, safety, sales, customer service, and human resources. Interns gain broad maritime business exposure through a 10-week program and may be considered for TOTE’s post-graduation rotational Development Program. Responsibilities vary by business needs, degree background, and assigned function, with potential work at marine terminals or aboard commercial vessels.

Paid summer internship with meaningful assignments across operations, logistics, finance, safety, sales, customer service, and human resources. Interns receive cross-functional exposure, professional development, and potential consideration for TOTE’s post-graduation rotational Development Program. Candidates must be pursuing a relevant degree, graduate between December 2027 and December 2028, demonstrate leadership and prior work experience, and be mobile. The role may involve work at marine terminals or aboard commercial vessels.

Supervise shared-services Accounts Payable operations, including payment processing, month-end close, general ledger reconciliations, accruals, tax reporting, audits, internal controls, and service-level compliance. Lead hiring, training, coaching, performance management, workload planning, and employee development. Monitor operational metrics and drive process improvements that improve accuracy, efficiency, timeliness, and risk management across multiple TOTE companies.

Oversee complex accounting, technical accounting research, financial reporting, government contract compliance, audits, internal controls, and process improvement. Apply U.S. GAAP and government accounting requirements, develop policies, support financial statements, improve ERP processes, and lead automation initiatives. Supervise accounting staff, advise Finance leadership, and collaborate across departments on budgeting, forecasting, contract compliance, and strategic accounting initiatives.

Provides administrative and project coordination support to a vessel construction management team. Responsibilities include controlling contract documents, organizing communications, scheduling meetings, preparing agendas and presentations, recording minutes and action items, developing status reports and trackers, coordinating shipyard tours, supporting process improvements, and assisting with budgets and program deliverables. The role requires strong organization, communication, documentation, multitasking, and Microsoft Office skills, plus eligibility for a DOD Secret security clearance.