Jobs at The Aspen Institute

Manage nomination, selection, and logistics for AGLN fellowships and initiatives; coordinate 4–6 global seminars yearly including travel, accommodations, AV, vendors, and materials; maintain program data and budgets, process invoices and reimbursements, support Salesforce/Raisers Edge and website tasks, and provide onsite or virtual seminar support.

Provide high-level administrative support to the Center for Leadership: manage calendars, travel, correspondence, briefing materials, CRM records, and expenses; update web properties and schedule social media; triage requests, take meeting notes, and support team operations while maintaining confidentiality and meeting deadlines.

Support Bloomberg CityLab program logistics and year-round programming: manage databases, travel/lodging and speaker materials, assist event operations, take meeting notes, produce media updates, clean data and help develop reports/surveys, and support occasional graphic design and communications projects.

Lead and manage a multi-project portfolio integrating character development into community college leadership and student-success initiatives. Oversee project implementation, collaborate with internal teams and external partners, produce field-facing resources, supervise staff, manage funder relationships, translate research into practice, and support convenings and leadership development.

Produce short-form, video-first content for social, web, and email: shoot events and interviews, edit long-form conversations into social clips, create graphics and captions, publish and optimize content across channels, manage video assets, and collaborate on digital editorial strategy informed by analytics.

Manage financial support for a portfolio of programs, oversee at least one analyst, handle grant accounting, budgeting, forecasting, reporting, reconciliations, journal entries, and ad-hoc financial analysis. Ensure funder compliance, prepare reports for senior management and audits, and support program staff in financial systems and processes.

The Communications Associate develops communication strategies, maintains the program's website, creates graphics and video content, and coordinates with internal and external stakeholders for effective program support.

The Executive Assistant provides administrative support to the Executive Director and senior leadership, managing calendars, organizing events, drafting communications, and handling confidential information.

Lead the Philosophy R&D lab by managing research fellows, overseeing publications, engaging stakeholders, and ensuring operational excellence within the Aspen Institute.

Lead the editorial vision and production of publications for Philosophy & Society, ensuring high-quality outputs and managing editorial workflows.

Provide budgeting, grant accounting, forecasting, financial reporting, and ad-hoc analyses for assigned programs. Maintain grant and budget data in Planful/NetSuite, prepare funder reports, support audits, process journals, and collaborate with program staff to ensure funding compliance and accurate forecasts.

Support BSP's program operations, maintain Airtable CRM and data quality, manage event logistics and materials, process invoices and vendor payments, coordinate travel and participant communications, and assist with internal systems and team workflows to ensure smooth program delivery and convenings.

Support Socrates program logistics and materials: produce and compile seminar readings, manage communications and social media, maintain website, assist with travel, contracts, donor/vendor relations, evaluations, and event execution.

The Social Media Intern will support content creation and social media strategy, engage with the community online, track metrics, and assist in various operational tasks to further the Academy's public profile.

Coordinate and execute in-person, digital, and hybrid events for Aspen FSP. Manage logistics, vendors, budgets, registration, speaker prep, on-site/platform operations, and attendee accommodations. Create project plans, track milestones, lead planning meetings, produce event materials, ensure brand consistency, perform post-event reconciliations, and support internal meetings. Occasional evening/weekend events and limited travel required.

Manage budgeting, tracking, reconciliation, and financial reporting for the Center for Leadership. Oversee invoices, reimbursements, gifts and sub-grants, coordinate vendor contracts, and support hiring/onboarding. Ensure accuracy across finance systems, maintain funder and grantee records, and ensure compliance with institutional policies while supporting program staff with budget preparation and financial analyses.