Jobs at The Aspen Institute

Manage the Rising Leaders and Albright International Leaders Programs, including recruitment, applications, programming, events, communications, publications, logistics, documentation, and stakeholder coordination. Support Aspen Strategy Group initiatives through research, writing, editing, meeting preparation, conference execution, and newsletter contributions. The role requires independent project ownership, prioritization, discretion, strong organization, and collaboration in a fast-paced foreign policy environment.

Manages Aspen’s relationships and engagements with state and local government partners. Responsibilities include developing communications materials, coordinating the Safety Net Response Network, tracking cross-project execution, supporting government convenings, synthesizing insights, and representing the organization at public events. The role requires strong project management, relationship-building, communications, and public benefits expertise, with up to 20% domestic travel.

Supports cybersecurity policy programs and high-level convenings by coordinating agendas, speakers, meetings, events, stakeholder communications, briefing materials, membership relationships, and program tracking. The role manages event logistics, speaker engagement, follow-up, operational improvements, and sensitive information while coordinating multiple domestic and global cybersecurity initiatives.

Processes daily charitable gift batches, reviews documentation, enters donor and gift data into CRM+ and NetSuite, generates tax acknowledgment receipts, maintains transaction records, performs reconciliations, distributes donation reports, and supports month-end processing. The role also creates gift designation accounts and constituent records, handles remote check deposits, and resolves routine processing questions while ensuring accurate, timely, and compliant financial and donor records.

Manages complex financial reconciliations, balance sheet analysis, endowment and investment transactions, fixed assets, leases, payroll, benefits, and monthly journal entries. Ensures accurate GAAP-compliant financial reporting, supports audits, and maintains financial integrity across operational accounts. Supervises and develops a Finance Associate while collaborating with cross-functional teams and meeting critical reporting deadlines.

Manage accounts payable operations, including invoice processing, vendor setup, payment disbursements, aging reviews, month-end close, accruals, employee reimbursements, and annual 1099 filings. Lead software upgrades, compliance checks, wire payments, supplier diversity initiatives, and companywide training on Concur, Tipalti, and accounts payable procedures. Supervise, mentor, and evaluate direct reports while resolving vendor and internal inquiries and supporting finance leadership.

Lead the editorial vision and production of publications for Philosophy & Society, ensuring high-quality outputs and managing editorial workflows.

Provide budgeting, grant accounting, forecasting, financial reporting, and ad-hoc analyses for assigned programs. Maintain grant and budget data in Planful/NetSuite, prepare funder reports, support audits, process journals, and collaborate with program staff to ensure funding compliance and accurate forecasts.

Produce short-form, video-first content for social, web, and email: shoot events and interviews, edit long-form conversations into social clips, create graphics and captions, publish and optimize content across channels, manage video assets, and collaborate on digital editorial strategy informed by analytics.

Provide executive and program coordination support for Aspen Digitals Cybersecurity Program: manage calendars, prepare briefings, coordinate meetings and travel, maintain communications and CRM records, process payments and expenses, support events and logistics, track program metrics, and implement operational improvements across teams.

Serve as the strategic and operational lead for the Philosophy & Society program, managing staff, budgets, grants, events, partnerships, and cross-functional initiatives. Drive program strategy execution, build operational systems, oversee fundraising and donor stewardship, and ensure alignment between intellectual priorities and organizational capacity.

Provide accounts payable/receivable support, maintain financial records, assist budgeting and closeouts, support office operations and documentation, help manage grants and CRM entries, and support process improvements and administrative tasks for the Financial Security Program.