Teams at The Aspen Institute

Provides administrative and operational support for the Weave team, including executive scheduling, travel, expenses, vendor payments, team resources, CRM updates, project tracking, and event logistics. Coordinates meetings, supplies, mailings, print jobs, and virtual event technology while supporting donor communications, research, SOP development, and risk-policy adherence. The role is non-supervisory, based in Washington, DC, and requires in-person work at least three days weekly.

Manage accounts payable operations, including invoice processing, vendor setup, payment disbursements, aging reviews, month-end close, accruals, employee reimbursements, and annual 1099 filings. Lead software upgrades, compliance checks, wire payments, supplier diversity initiatives, and companywide training on Concur, Tipalti, and accounts payable procedures. Supervise, mentor, and evaluate direct reports while resolving vendor and internal inquiries and supporting finance leadership.

The Communications Associate develops communication strategies, maintains the program's website, creates graphics and video content, and coordinates with internal and external stakeholders for effective program support.