Jobs at TeamFicient

Manage administrative and operational projects from planning through delivery, including SOP development, process documentation, master data governance, reporting, and leave workflows. Coordinate cross-functional stakeholders, track milestones, resolve roadblocks, maintain documentation governance, and ensure data accuracy across administrative systems. Prepare status reports and executive dashboards while improving internal processes and supporting distributed teams.

Manage social media channels for an eco-skincare brand, creating short-form video content, scheduling campaigns, monitoring analytics, and engaging ocean-focused communities. Provide customer support through comments, direct messages, tags, and reviews, addressing product, shipping, order, and ingredient questions. Collaborate with ambassadors and nonprofit partners, support giveaways and events, educate audiences about reef-safer sunscreen, and escalate complex issues to internal teams.

Maintains financial records, records transactions, reconciles accounts, supports accounts payable and receivable, prepares invoices and financial reports, assists with payroll and month-end close, and organizes audit and tax documentation. Communicates with clients, vendors, and internal teams in English and Spanish while ensuring accuracy, confidentiality, and compliance.

Provides remote administrative and operational support to executives and leadership teams. Responsibilities include calendar and meeting management, correspondence, document preparation, confidential information handling, travel coordination, expense tracking, project follow-up, deadline monitoring, task coordination, and workflow improvement across distributed teams.

Develop AI-assisted course content, LMS modules, assessments, SOPs, process documentation, and training videos. Establish content standards, reusable templates, prompts, quality-review procedures, versioning, and update governance. Interview stakeholders to translate operational knowledge into clear, structured learning and workflow materials. This is a remote, solo, fixed-scope contract requiring a candidate-proposed RFQ covering approach, timeline, hours, cost, assumptions, risks, and deliverables.

Leads financial projections, scenario planning, profitability and cost analysis across multiple entities and geographies. Manages payroll and workforce cost analysis, break-even assessments, budgeting, forecasting, executive reporting, KPI tracking, and cross-functional financial projects. Improves financial processes, reporting systems, and decision-making while partnering with Finance, HR, Operations, and senior leadership.

Manage scalable email infrastructure and marketing campaigns in GoHighLevel. Responsibilities include domain and mailbox warm-up, SPF/DKIM/DMARC configuration, high-volume sending, deliverability monitoring, CRM integration, segmentation, automation, troubleshooting, campaign testing, optimization, and performance reporting.

Own end-to-end email marketing operations for a fixed-scope project, including domain and sending infrastructure review, SPF/DKIM/DMARC authentication, domain warming, CRM-integrated campaigns and automation workflows, AI-assisted segmentation and personalization, and deliverability monitoring and optimization. The specialist will work independently, propose the project scope, timeline, hours, and cost, and provide a portfolio and RFQ.