Jobs at National Center on Institutions and Alternatives (NCIA)

Processes vendor invoices, employee reimbursements, and payments; manages invoice workflows, vendor records, W-9 documentation, reconciliations, payment discrepancies, month-end close, 1099 preparation, audits, reporting, and grant-related accounts payable activities. Supports financial operations by improving workflows, maintaining accurate records, and responding to vendor inquiries.

Provides strategic and operational leadership for multi-site Community Living Services supporting individuals with intellectual and developmental disabilities. Oversees staffing, budgets, service quality, compliance, documentation, incident response, policies, corrective actions, admissions, and participant rights. Supervises management and health personnel, partners with HR, coordinates stakeholders, conducts site visits, manages on-call responsibilities, and responds to emergencies.

Directs the Meaningful Day employment and community inclusion program for adults with intellectual disabilities. Oversees daily operations, staff hiring and supervision, budgets, regulatory and billing compliance, documentation systems, performance metrics, continuous improvement, and program transformation. Builds employer and community partnerships to expand competitive employment, customized employment, volunteerism, business ownership, and meaningful community activities. Ensures services align with HCBS, CMS, LTSS Maryland, DORS, and EWP requirements while promoting participant rights and quality service delivery.

Oversee nonprofit grants accounting across federal, state, and private funding. Responsibilities include grant setup, budget and expenditure monitoring, reconciliations, billing, reimbursement requests, financial reporting, compliance with Uniform Guidance, audit and Single Audit support, documentation management, stakeholder coordination, and process improvement involving Sage Intacct and SharePoint.

Provides high-level executive, administrative, communication, meeting, and project coordination support to the Chief Strategy and Growth Officer. Manages calendars, travel, correspondence, confidential records, board materials, meetings, minutes, stakeholder communications, and strategic initiative follow-through. Coordinates action items, identifies risks and delays, improves administrative workflows, and supports the Strategy & Growth Office with discretion, sound judgment, organization, and minimal supervision.

Provide administrative support to HR and Finance teams: assist recruitment and onboarding, maintain confidential employee and financial records, help prepare payroll and financial documents, manage office supplies, prepare correspondence and reports, support cross-team projects, and help implement policies to ensure compliance.